Administrative Assistant Job in Kenya - USAID

Program Administrative Assistant (PAS)

AD/11/271/23, 1 POST

The Project

The University of Nairobi is implementing a United States Agency for International Development (USAID) project (USAID Fahari ya Jamii) to support the implementation of the Kenya Health Partnerships for Quality Services (HIV, FP/RMNCAH, Nutrition, and WASH) in Nairobi and Kajiado Counties. To successfully implement, the project seeks to competitively fill the above position:

The Position

This is a full-time position based in Nairobi.

Duties and Responsibilities

  • Support the HR Specialist in staff onboarding and orientation
  • Assist in maintaining accurate and up-to-date employee records, both physical and electronic, while ensuring confidentiality and compliance with data protection regulations.
  • Provide administrative support to the HR department
  • Support inventory and asset management, including office and kitchen and facility supplies and equipment.
  • Facilitate tagging of all assets and supplies. and tagging of all assets and supplies.

Job specifications

At a minimum, the PAS will have:

  • Bachelor’s degree in any of the following fields: Social Sciences/Humanities, Management, project management, Office Management, or any other related field plus at least two (2) years experience providing program implementation in Human Resources OR a
  • Diploma in Management, Accounting, Project Management, Office Management, or any other related field plus 5 years’ experience in a large program implementation environment will be considered.
  • Proficiency in word processing, spreadsheets, Excel.

How To Apply


  • Applicants should email their application letters, certified copies of certificates, and curriculum vitae (CV) giving details of their qualifications, experience, and three (3) referees, as well as indicating their telephone and e-mail contacts.
  • Applications and related documents should be forwarded and addressed to the Director, of Human Resources, University of Nairobi.
  • Applicants should state their current designations, salaries, and other benefits attached to those designations.
  • The application letter must bear the reference code indicated in the advertisement.
  • Applications should be emailed as one file in PDF


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