Legal Secretary Job in Kenya

Job Title: Legal Secretary

Industry: Legal

Location: Karen, Nairobi

An upcoming Law firm in Nairobi with offices in Karen requires a legal secretary with experience in property law and conveyancing procedures to join their law firm.


  • Provide comprehensive secretarial and administrative support to the Partner/associates and other staff.
  • Proofread legal documents to ensure accuracy in grammar and spelling.
  • Filing, this will include daily filing of correspondence and documents and the opening, closing, storage and retrieval of client files per detailed procedures.
  • Manage, sort and distribute incoming mailings, deliveries and other communications, and prepare correspondence and enclosures for dispatch.
  • Making appointments, arranging meetings and maintaining an up-to-date diary for the Partner.
  • Greeting and receiving clients and visitors and answering their inquiries.
  • Act as a point of contact/liaison between the law firm and the clients.
  • Drafting bills to clients and disbursement bills.
  • Gather, manage and disseminate information to ensure the smooth running of the law firm.
  • Take minutes and dictation during meetings.

Key Requirements

  • Diploma in Secretarial Work or equivalent.
  • Must have three years of experience in a similar role (ideally with conveyance expertise).
  • Fast and accurate audio and copy typing.
  • Produce and file documents (using the Case Management System).
  • Have basic knowledge and understanding of legal terminology.
  • IT literate - knowledge of MS Excel, MS Word and Outlook.
  • Ability to communicate clearly and effectively, both orally and in writing, with lawyers, staff, vendors and external contacts.
  • Must have a thorough command of the English language, including excellent spelling, grammar and punctuation.
  • Ability to provide internal and external contacts with quality customer service regarding non-legal matters of a routine nature.
  • Ability to accurately type at least 50 words per minute.
  • Good planning and organization skills.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV & Cover Letter only quoting the job title on the email subject (Legal Secretary) to before 14th June 2023.