Transport & Procurement Assistant Job in Nairobi Kenya

Transport & Procurement Assistant

Ref: 104/6/2015 


Our client, a construction and engineering company is seeking a Transport & Procurement Assistant

Job Purpose: To oversee procurement of materials and services in line with procurement policies & procedures and support the management of company’s transport unit 

Procurement Duties:

  • Assist in the preparations of department work plans, procurement plans and budgets.
  • Review purchase requests and specifications from users to ensure that the right items/services are procured.
  • Will verify quotations and tender documents for approval by the Accountant before purchase.
  • Will evaluate overall price and past performance of each contractor /supplier and report to management for further action
  • Process purchase requisitions / orders within purchasing authority.
  • Invite, assess, and award/recommend supplier bids, quotations, and proposals
  • Establish and negotiate contract terms and conditions, and maintain supplier relationships
  • Prepare and maintain purchasing records, reports and price lists
  • Assist in the development of specifications for equipment, materials and services to be purchased.
  • Administer contract performance, including delivery, receipt, warranty, damages and insurance
Transport Duties:
  • Responsible for getting the right products in the right quantities, to the right locations all at the right time.
  • In charge of the day to day operations of the transport department.
  • Efficiently managing a team of drivers and vehicles.
  • Responsible for all of the dispatching, routing, and tracking of delivery vehicles.
  • Dispatching complex and oversized goods to national and international destinations.
  • Ensuring company compliance of all transport policies, legislation and procedures etc.
  • Managing, monitoring and developing a team of drivers and line managers.
  • Involved in strategic development and strategy making.
  • Being the first point of contact for all drivers.
  • Making sure that all transport fleet vehicles are properly maintained and serviced.
  • Developing and nurturing customer relationships.
  • Maintaining accurate administrative records.
  • Giving drivers a full debrief, including tacho analysis.
  • Organizing vehicle checks.
  • Identifying operational issues, potential problems and opportunities.
  • Resolving and managing queries and complaints courteously and efficiently.
  • Appraising staff performance and also taking disciplinary measures when required.
  • Ensuring all site and customer objectives are achieved.
The Successful Candidate MUST meet the following Requirements:
  • Degree/Diploma in procurement or related field
  • Minimum of 3 years of experience in procurement and fleet management
  • Experience in vehicle fleet management
  • Commercial awareness of tendering and bidding processes
  • Highly motivated with strong organizational and time management skills.
  • Knowledge and understanding of tendering policies and procedures
  • Good attention to detail with high importance placed on accuracy.
  • Strong writing and proof reading skills
  • Able to prioritize and work well under pressure to meet strict deadlines
  • Excellent analytical and problem solving skills.
  • Ability to multi task, working on several projects at any one time
  • Quality focused
  • Flexible with working hours to ensure deadlines are met.
  • Excellent working knowledge of Microsoft Office applications

Interested candidates who meet the above criteria should submit their online application at

Interviews will go on as we receive applications.

Kindly indicate your current salary and availability in your application.