Transport & Procurement Assistant
Ref: 104/6/2015
Location: Nairobi
Our client, a construction and engineering company is seeking a Transport & Procurement Assistant
Job Purpose: To oversee procurement of materials and services in
line with procurement policies & procedures and support the management of
company’s transport unit Location: Nairobi
Our client, a construction and engineering company is seeking a Transport & Procurement Assistant
Procurement Duties:
- Assist in the preparations of department work
plans, procurement plans and budgets.
- Review purchase requests and specifications
from users to ensure that the right items/services are procured.
- Will verify quotations and tender documents
for approval by the Accountant before purchase.
- Will evaluate overall price and past
performance of each contractor /supplier and report to management for
further action
- Process purchase requisitions / orders within
purchasing authority.
- Invite, assess, and award/recommend supplier
bids, quotations, and proposals
- Establish and negotiate contract terms and conditions,
and maintain supplier relationships
- Prepare and maintain purchasing records,
reports and price lists
- Assist in the development of specifications
for equipment, materials and services to be purchased.
- Administer contract performance, including delivery,
receipt, warranty, damages and insurance
Transport Duties:
- Responsible for getting the right products in
the right quantities, to the right locations all at the right time.
- In charge of the day to day operations of the
transport department.
- Efficiently managing a team of drivers and
vehicles.
- Responsible for all of the dispatching,
routing, and tracking of delivery vehicles.
- Dispatching complex and oversized goods to
national and international destinations.
- Ensuring company compliance of all transport
policies, legislation and procedures etc.
- Managing, monitoring and developing a team of
drivers and line managers.
- Involved in strategic development and strategy
making.
- Being the first point of contact for all
drivers.
- Making sure that all transport fleet vehicles
are properly maintained and serviced.
- Developing and nurturing customer
relationships.
- Maintaining accurate administrative records.
- Giving drivers a full debrief, including tacho
analysis.
- Organizing vehicle checks.
- Identifying operational issues, potential
problems and opportunities.
- Resolving and managing queries and complaints
courteously and efficiently.
- Appraising staff performance and also taking
disciplinary measures when required.
- Ensuring all site and customer objectives are
achieved.
The Successful Candidate MUST meet
the following Requirements:
- Degree/Diploma in procurement or related field
- Minimum of 3 years of experience in
procurement and fleet management
- Experience in vehicle fleet management
- Commercial awareness of tendering and bidding
processes
- Highly motivated with strong organizational
and time management skills.
- Knowledge and understanding of tendering
policies and procedures
- Good attention to detail with high importance
placed on accuracy.
- Strong writing and proof reading skills
- Able to prioritize and work well under
pressure to meet strict deadlines
- Excellent analytical and problem solving
skills.
- Ability to multi task, working on several
projects at any one time
- Quality focused
- Flexible with working hours to ensure
deadlines are met.
- Excellent working knowledge of Microsoft
Office applications
Interested candidates who meet the
above criteria should submit their online application athttp://goo.gl/T8sryH
Interviews will go on as we receive applications.
Kindly indicate your current salary and availability in your application.
Interviews will go on as we receive applications.
Kindly indicate your current salary and availability in your application.