Finance & Administration Officer Job in Kenya

Lutheran World Federation is seeking to recruit suitable candidates for the following position based in Dadaab

Finance & Administration Officer – Dadaab
The Finance & Administration Officer shall be responsible to and report directly to the Sub-program Manager (Day to day Activities in Dadaab) and Finance Manager in Nairobi (Functional - Technical Issues) or the person designated by him/ her for carrying out his/ her duties.

Key Points of Communication:
 Finance Manager in Nairobi, Deputy Finance Manager - Nairobi, Sub Program Manager, Project Coordinator, Logistics Officer Nairobi and Programs Unit - Nairobi.

Duties and Responsibilities:
To ensure the Financial well-being and integrity of LWF work through:

Payment of incentives on a monthly basis and casual wages ensuring the following;
  • That the daily time sheets are completed and duly approved by the supervisor.
  • That the incentive summaries are certified by the field officers and approved by the Project coordinator/Deputy.
  • Ensure that the payment sheets are correctly coded with relevant budget codes
  • Preparation of a timetable to departmental heads and refugee leaders on the payment dates.
  • That the refugees have adequate identification.
Administration and Personnel:
  • Preparation of the LWF Staff Payroll, Salary Journal Voucher and ensure proper coding.
  • Support the HR office with the computerized payroll.
  • Ensure medical and other insurance related to staff and properties are calculated in correct manner and premium are charged as per the rate agreed by the insurance company.
  • To supervise the Dadaab Administration/compound staff.
  • Conducting random physical stock counts at the stores comparing with stores records and reporting on unexplained variances and overseeing the annual physical stock counts and holding briefings.
Resource control
  • Reconciliations of Balance Sheet A/C’s (Salary & Working Advances, A/C Payables) and generating A/C schedules as may be assigned by the Finance Manager.
  • Maintaining the Safe cashbook on a monthly basis.
  • Verification of the petty cash counts.
  • Maintaining the Bank Cash Book & Bank Reconciliation i.e. BDCD
  • Writing of cheques and cheque remittance advice, ensuring that all relevant documents are attached and dully approved, e.g. invoices, delivery notes, GRNs, credit notes, purchase order/ contracts, quotation analysis, quotations, demand forms etc.
  • Preparation of monthly cash request from Nairobi.
  • Cash withdrawals from the banks and coordination of the same.
  • Reconciliation of personal advance accounts and filing of the schedule on a monthly basis.
  • Verification of data entries into ACCPAC. Checking the accuracy, completeness of data, amounts and ACCPAC codes before posting on a monthly basis.
  • Proper filling of all documents pertaining to the above tasks.
  • He/She is the custodian of the vehicle log books.
  • Any other duties as may be assigned by the Finance Manager
  • Constructive participation in the senior management forum of LWF in Dadaab as requested by the Sub Program Manager.
  • Monitoring and forecasting of budget burn rates and overall support cost budget of LWF Dadaab ensuring full utilization of funding and reallocation of budgets are submitted early to donors.
  • Supervision, support and evaluation of the staff in the LWF Dadaab finance department
How to Apply
Ensure your application is complete

Include a letter of motivation, lwf application form (CLICK HERE
 to download) and a current curriculum vitae with the names and email addresses of three professional reference persons. 

Submit your application

Please email your application letter and attach updated CV with contact emails and phone numbers of 3 professional referees, including at least from the current or immediate former employer addressed to;
The Human Resources Officer, 
Lutheran World Federation Kenya-Djibouti,

Closing date: 8th July 2015

Only short-listed candidates will be contacted

You must specify the position title in the subject header.

Respect LWF processing procedures: Please do not call or write the LWF to check on the status of your application. The Human Resources Office will acknowledge receipt of applications for open positions. Due to the volume of applications received, however, only short-listed candidates will be contacted further.