Lutheran World Federation is seeking
to recruit suitable candidates for the following position based in Dadaab
Finance & Administration Officer – Dadaab
Finance & Administration Officer – Dadaab
Key Points of Communication: Finance Manager in Nairobi, Deputy Finance Manager - Nairobi, Sub Program Manager, Project Coordinator, Logistics Officer Nairobi and Programs Unit - Nairobi.
Duties and Responsibilities:
To ensure the Financial well-being
and integrity of LWF work through:
Payment of incentives on a monthly
basis and casual wages ensuring the following;
- That the daily time sheets are completed and
duly approved by the supervisor.
- That the incentive summaries are certified by
the field officers and approved by the Project coordinator/Deputy.
- Ensure that the payment sheets are correctly
coded with relevant budget codes
- Preparation of a timetable to departmental
heads and refugee leaders on the payment dates.
- That the refugees have adequate
identification.
Administration and Personnel:
- Preparation of the LWF Staff Payroll, Salary
Journal Voucher and ensure proper coding.
- Support the HR office with the computerized
payroll.
- Ensure medical and other insurance related to
staff and properties are calculated in correct manner and premium are
charged as per the rate agreed by the insurance company.
- To supervise the Dadaab
Administration/compound staff.
- Conducting random physical stock counts at the
stores comparing with stores records and reporting on unexplained
variances and overseeing the annual physical stock counts and holding
briefings.
Resource control
- Reconciliations of Balance Sheet A/C’s (Salary
& Working Advances, A/C Payables) and generating A/C schedules as may
be assigned by the Finance Manager.
- Maintaining the Safe cashbook on a monthly
basis.
- Verification of the petty cash counts.
- Maintaining the Bank Cash Book & Bank
Reconciliation i.e. BDCD
- Writing of cheques and cheque remittance
advice, ensuring that all relevant documents are attached and dully
approved, e.g. invoices, delivery notes, GRNs, credit notes, purchase
order/ contracts, quotation analysis, quotations, demand forms etc.
- Preparation of monthly cash request from
Nairobi.
- Cash withdrawals from the banks and
coordination of the same.
- Reconciliation of personal advance accounts
and filing of the schedule on a monthly basis.
- Verification of data entries into ACCPAC.
Checking the accuracy, completeness of data, amounts and ACCPAC codes
before posting on a monthly basis.
- Proper filling of all documents pertaining to
the above tasks.
- He/She is the custodian of the vehicle log
books.
- Any other duties as may be assigned by the
Finance Manager
Management:
- Constructive participation in the senior
management forum of LWF in Dadaab as requested by the Sub Program Manager.
- Monitoring and forecasting of budget burn
rates and overall support cost budget of LWF Dadaab ensuring full
utilization of funding and reallocation of budgets are submitted early to
donors.
- Supervision, support and evaluation of the
staff in the LWF Dadaab finance department
How to Apply
Ensure your application is complete
Include a letter of motivation, lwf application form (CLICK HERE to download) and a current curriculum vitae with the names and email addresses of three professional reference persons.
Ensure your application is complete
Include a letter of motivation, lwf application form (CLICK HERE to download) and a current curriculum vitae with the names and email addresses of three professional reference persons.
Submit your application
Please email your application letter and attach updated CV with contact emails and phone numbers of 3 professional referees, including at least from the current or immediate former employer addressed to;
Please email your application letter and attach updated CV with contact emails and phone numbers of 3 professional referees, including at least from the current or immediate former employer addressed to;
The Human Resources Officer,
Lutheran World Federation
Kenya-Djibouti,
Lwf.nbi.kenya@gmail.com
Lwf.nbi.kenya@gmail.com
Closing date: 8th July 2015
Only short-listed candidates will be contacted
You must specify the position title in the subject header.
Respect LWF processing procedures: Please do not call or write the LWF to check on the status of your application. The Human Resources Office will acknowledge receipt of applications for open positions. Due to the volume of applications received, however, only short-listed candidates will be contacted further.