Programme Assistant Job in Nairobi, Kenya - UN

UN World Food Programme – Somalia

Vacancy Announcement No.

Position No. 15-0017870
Post Title: Programme Assistant (Information Management)
Contract type: Service Contract 

Post Grade: SC5
Duty Station: Nairobi
Duration: One year (Initial) 
Date of issue: 10th June 2015
Closing Date:  23rd June 2015
Organizational Background: The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects. 

This position is open to qualified Kenyan candidates. 

Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:
Under the direct supervision of the Programme Officer (Information Management) and the overall supervision of the Head of Programme, the incumbent will be responsible for the following duties:-
  • Maintain, update and ensure consistency of data in the corporate information management system to track distribution data and information;
  • Provide inputs on food distribution on a weekly and monthly basis;
  • Liaise with field staff, Programme staff and other units to ensure consistency of information and compliance with established rules and procedures of data compilation and analysis;
  • Conduct field visits to streamline data compilation, identify gaps and reinforce established data compilation procedures;
  • Identify gaps, recommend and implement solutions to improve the management of Programme information;
  • Provide inputs for regular analysis of programme information, situation reports, briefs and prepare periodic reports as required;
  • Prepare weekly overview of beneficiaries reached;
  • Analyze and process requests for a variety of data;
  • Maintain accurate records and files within the area of work;
  • Draft correspondence related to the field of work;
  • Perform other related duties as required.
Minimum Qualifications:

  • Secondary school education, preferably supplemented by courses in a field related to WFP programmatic activities.
  • At least four years of progressively responsible support experience in reporting, development, food and humanitarian assistance, food security analysis, environment or other related field. 
  • Experience in information management, reporting, data handling, monitoring and evaluation of food security projects in a humanitarian context is desirable.
  • Fluency in both oral and written communication in English is a requirement.
  • Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems.
  • General knowledge of UN system administrative policies, rules, regulations and procedures would be an added advantage.
Interested and qualified candidates are requested to submit online applications only according to the following procedures:
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
Applications that do not meet the above requirements will be disregarded.

Only shortlisted candidates will be contacted.