Job Title: Procurement Officer
Hiring Organization: United Nations Office on Drugs and Crime
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non Profit
Job Type: Full Time
Salary: KES
Date Posted: 06/07/2024
For two
decades, the United Nations Office on Drugs and Crime (UNODC) has been helping
make the world safer from drugs, organized crime, corruption and terrorism. We
are committed to achieving health, security and justice for all by tackling
these threats and promoting peace and sustainable well-being as deterrents to
them. Because the scale of these problems is often too great for states to
confront alone, UNODC offers practical assistance and encourages transnational
approaches to action. We do this in all regions of the world through our global
programmes and network of field offices.
Responsibilities
Within
assigned authority, the incumbent will be responsible for the following
specific duties:
Plan,
develop and manage all procurement and contractual aspects of the project of
significant complexity, more specifically related to the major construction and
renovations of buildings and infrastructure within the national police service
college and training environments, through a worldwide procurement of diverse
services and commodities (e.g. works, services, construction, facilities
maintenance materials, equipment, instruments and supplies, furniture, etc.)
taking into account local economic and other conditions.
Advise
requisitioning units and recipient entities on the full range of procurement
issues, providing support and guidance at all stage of the procurement cycle.
Formulate
strategies and design innovative solutions to resolve issues/conflicts for
complex procurement projects and establish and maintain the work programme and
schedule for ongoing contracts and planned ones.
Prepare/manage
preparation and distribution of invitations to tender and manage/conduct all
aspects of bid/proposal evaluations.
Provide
technical guidance on procurement activities to officials of substantive units
during all phases of procurement cycle.
Manage
the vendor related processes including identification, assessment and selection
of vendors based on their capability for delivering commodities and
services.Ensure vendor and item master databases are up to date.
Participate
in negotiations with senior supplier representatives; sign procurement orders
up to the authorized limit, and, in cases where the amount exceeds authorized
signature authority, prepare submissions to the Contracts Committee for review
and subsequent approval by the authorized official.
Conduct
market research to keep abreast of market developments; research and analyse
statistical data and market reports on the world commodity situation,
production patterns and availability of goods and services.Identify new
technologies, and products/services, evaluate and recommend potential supply
sources and participate in the incorporation of research results into the
procurement program.
Manage
adherence to contractual agreements, recommend amendments and extensions of
contracts, and advise concerned parties on contractual rights and obligations.
Prepare a
variety of procurement-related documents, contracts, communications,
guidelines, instructions, and ensure they are within the UN procurement rules
and regulations and manual guidelines.
Support
all activities pertaining to the procurement function including planning,
sourcing, transport, shipping, customs clearance, warehousing, asset and fleet
management, as applicable.
Support
the procurement process to ensure timely, cost-effective and adequate delivery
of commodities and services to support operational needs.
Collect
and analyse data to identify trends or patterns and provide insights through
graphs, charts, tables and reports using data visualization methods to enable
data-driven planning, decision-making, presentation and reporting.Perform any
other duties as requested by the Supervisor.
Competencies
PROFESSIONALISM:
Has knowledge of internationally recognized procurement standards and of all
phases of international procurement techniques and operations used in
contracting for a diverse range of goods and services. Has good working
knowledge of INCOTERMS and international business practices.
Has
knowledge of contract law and expertise in handling complex contract issues.
Has knowledge of quantitative methods to measure supplier capacity systems and
ability to identify sources of supply, market trends and pricing. Has ability
to shape and influence agreements with requisitioning units and vendor.
Has
ability to analyse and interpret data in support of decision-making and convey
resulting information to management.
Is able
to apply technical expertise to resolve a range of issues/problems.
Shows
pride in work and in achievements; demonstrates professional competence and
mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations; takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
PLANNING
AND ORGANIZING: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY:
Takes ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards; operates in compliance with organizational regulations and
rules; supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
Education
Advanced
university degree (Master’s degree or equivalent) in supply chain management,
procurement, business administration, commerce, engineering, law or related
fields is required.
A
first-level university degree in similar fields in combination with two
additional years of qualifying experience may be accepted in lieu of the
advanced university degree.
Chartered
Institute of Purchasing and Supplies (CIPS) professional certification or
equivalent is required.
Work
Experience
A minimum
of five (5) years of progressively responsible experience in procurement,
contract management, Engineering or related area is required.
Experience
in managing large procurement cases for goods and services in a large
international organization is desirable.
One (1)
year experience supervising a procurement team is desirable.
Experience
working with a Systems Application and Products (SAP) system or another
Enterprise Resource Planning (ERP) system is desirable.
Work
experience within the United Nations system or similar international
organization is desirable.
Experience
in data analytics or related area is desirable.
