Duties And Responsibilities
The duties and responsibilities shall include but are
not limited to:
Ensure alignment of the department objectives to the
overall university’s strategy.
Leading the development of the financial accounting
and reporting policies and procedures.
Develop and monitor the implementation of the annual
work plan for finance department.
Ensure deliverables relating to finance and accounts
are met and are in line with established timelines and quality standards.
Reviewing reports on monthly utilization of budgets
and making recommendations on the budget variances to ensure efficiency in
utilization of the university resources.
Developing the departmental strategic plan in line
with the overall university’s strategic plan.
Overseeing duty allocation to all the staff members
in the department for efficient service delivery and achievement of all set
targets and objectives.
Leading the development and performance management of staff to ensure the achievement of both individual and departmental objectives.
Coordinate recruitment of staff in the department to
ensure that internal checks and balances for effective controls is adhered to.
Reviewing management reports on cash flows, budget
variance reports and advising management to make an informed decision.
Verifying monthly bank reconciliations statements,
trial balance and other reports to ensure accuracy.
Formulate and implement budgetary control policies
and procedures to ensure optimal utilization of University resources.
Institute and coordinate risk management framework to
ensure that university resources are safeguarded and properly utilized.
Coordinate preparation of annual departmental
procurement plans to ensure provision of required resources on a timely basis
for efficiency.
Reporting regularly on finance performance of the
institution to management and also report on budgetary variance to inform on
financial decision making
Coordinate accurate and timely processing of payroll
and payment of all statutory and obligatory deductions.
Overseeing and verifying payment process ensuring
accurate payments due to suppliers after delivery of goods and services.
Liaising with deans of schools ensures that students
are properly invoiced and fee collection is done in time to ensure continuity
of learning.
Submitting periodic and ad-hoc reports to the
National Treasury as required
Coordinate preparation, review, approval and
presentation of Quarterly and Annual Financial Statements.
Requirements For Appointment
For appointment to this grade, one MUST have:
Have a relevant Master’s degree from a
recognized University.
Have fifteen (15) years relevant experience, at least
5 years as Deputy Director Finance and Accounts or headed a Finance Department
for a comparable organization for at least 3 years.
Be a holder of CPA (K).
Be a registered member of ICPAK and in good standing.
Have a certificate in proficiency of application of
ERP systems in processing transactions.
Be consistently demonstrated outstanding qualities
for leadership, coordination and organization capabilities at top management
level.
Have attended a leadership and Management course
lasting no less than 4 weeks from a reputable training institution.
Be a holder of PhD in relevant fields will have an
added advantage.
Have knowledge of Public Finance Management Act, 2012
(regulations 2015), Public Procurement and Asset Disposal Act, 2015, local
taxation laws and all other laws governing management and financial reporting.
How To Apply
All applicants should;
Submit their application online through the specific
links provided:
Attach: Application Letter, a detailed
Curriculum Vitae indicating (academic qualifications, professional
experience, academic leadership, list of publications, awards, scholarships,
funding, membership to professional associations or bodies and linkages, valid
email addresses, telephone contacts), Certified copies of Certificates,
National ID, and other testimonials;
Provide names, telephone numbers and contact
addresses of three referees and ensure that the referees submit confidential
reports on the applicant’s suitability for the post to the undersigned before
the closure date at hr@ouk.ac.ke
NOTE: The Terms of Service will be either Permanent
and Pensionable or Contract, as shall be determined by the University Council.
Open University of Kenya (OUK) is an equal
opportunity employer and, therefore, applicants of either gender, persons with
disabilities and those from marginalized areas are encouraged to apply.
Interested applicants should submit their applications so as to be received on
or before 25th June, 2024. Any form of canvassing will lead to
automatic disqualification. Only shortlisted candidates will be
contacted.Interested and qualified? Go to The Open University of Kenya on
dacc.ouk.ac.ke to
apply