Responsibilities
Human Resources Management
Initiates, processes, monitors, reviews and
follows-up on actions related to the administration of the unit’s human
resource activities, e.g., recruitment, placement, relocation, promotion,
performance appraisal, job classification reviews, separation, training etc.,
ensuring consistency in the application of regulations and procedures.
Enters, maintains and certifies administrative data
and records for time and attendance, performance appraisal, etc. in electronic
information systems.
Reviews entitlements-related claims and reports.
Provides advice and guidance to staff with respect to
administrative procedures, processes and practices, liaising with central
administrative services as necessary.
Maintains and reviews organizational staffing tables;
prints and reviews IMIS reports.
Budget and Finance Monitors status of expenditures
and allotments through IMIS, records variations, updates budget tables.
Consolidates data received and provides support to
higher-level staff with respect to budget reviews of relevant intergovernmental
and expert bodies.
Reviews status of relevant expenditures and compares with approved budget.
Reviews requisitions for goods and services to ensure
(a) correct objects of expenditure have been charged and (b) availability of
funds.
Assists in the preparation of budget performance
submissions.
Prepares statistical tables and standard financial
reports.
General Administration
Prepares, processes and follows-up on administrative
arrangements and forms related to the official travel of staff. Drafts routine
correspondence.
Maintains files of rules, regulations, administrative
instructions and other related documentation.
Maintains up-to-date work unit files (both paper and
electronic).
Coordinates extensively with service units and
liaises frequently with internal team members both at Headquarters and in the
field.
Performs other related administrative duties, as
required, e.g., operational travel programme; monitoring accounts and payment
to vendors and individual contractors for services; physical space planning;
identification of office technology needs and maintenance of equipment,
software and systems; organizing and coordinating administrative arrangements
for seminars, conferences and translations.
Contract Administration
Assists with day-to-day administration of contracts
between the UN and external contractors for outsourced services.
Audits the contractors’ invoices against the goods
and services provided by the contractor and approved by the UN.
Processes the payment of contractors’ invoices and
monitor payments.
Competencies and Qualifications
Education
Completion of high school diploma or equivalent is
required.
Work Experience
A minimum of five years of experience in
administrative services, finance, accounting, audit, human resources or related
area is required.
Experience with an Enterprise Resource Planning (ERP)
is required.
Experience with an international organization is
desirable.
Experience with SAP/Umoja is desirable.
One (1) year or more of experience in data analytics
or related area is desirable.
How To Apply
