Job Title: Senior Executive Assistant
Hiring Organization: Securex
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Security
Job Type: Full
Time
Salary: KES
Date Posted: 05/08/2024
The
Senior Executive Assistant will be responsible for managing the day-to-day
activities of the CEO and ensuring daily administrative needs are met promptly
and efficiently. Should have extensive experience supporting top-level
executives, proficient in managing complex schedules and handling confidential
information. Dedicated professional committed to ensuring seamless executive
operations and facilitating strategic initiatives
Duties and Responsibilities
- Maintain
the CEO’s complex schedules, diaries, coordinating meetings, logistics,
international conference calls, preparing agendas, taking minutes, and
making necessary travel arrangements
- Liaise
with key stakeholders to resolve queries/complaints raised by internal and
external clients, suppliers, etc.
- Prepare,
collate and handover all necessary information required by the CEO prior
to any meeting or interaction
- Assist
in the coordination and execution of special projects, as assigned by the
executives
- Consistently
build and maintain relationships with key stakeholders for the purpose of
working together to support the CEO
- Support
delivery of CEO initiatives, via management of trackers to ensure success
within the agreed timelines
- Ensure
to keep the CEO up to date with daily, weekly and monthly reports of
pending actions
- Follow-up
on the completion and submission of relevant reports from key stakeholders
- Timely
and professionally responds to and report outcomes of ad hoc projects,
business issues, client requests and stakeholder requests, etc. that
impact the business
- Prepare
reports, presentations, speeches, etc. on behalf of the CEO
- Serve
as a point of contact between the executives and various departments,
clients, and suppliers
- Anticipate
the needs of the executives and proactively address them
- Prepare
and reconciliate expenses for the CEO
- Conduct
research, collect and analyze data to prepare reports and documents for
the CEO when required
- Communicates
with the Board of Directors and coordinates the full life cycle
arrangements for their meetings from arrival to departure.
- Provide
supports to all directors and senior management team when required
Minimum
Requirements and Competencies
- Bachelor’s
Degree in any Business Discipline
- 7+
years’ experience in an Executive Assistant role preferably supporting
C-level executives
- Ability
to manage senior executives in the organization
- High
levels of integrity and confidentiality
- Proven
ability to streamline processes and enhance efficiency in fast-paced
environments.
- Able
to handle sensitive information with integrity and confidentiality.
- Strong
written and verbal communication skills.
- Exceptional
organizational and multitasking abilities, with keen attention to detail