Position Summary:
Reporting
to the Team Leader, Corporate, the Senior Accounts Clerk will ensure that all
the corporate unallocated credits are maintained at the lowest possible level
of the current benchmark and prepare accurate and timely debtors reports as per
the agreed timings.
Key
Responsibilities
Reconcile corporate client accounts on monthly basis
(two major accounts every month).
Collect, verify and sort NHIF claims on daily basis
as per NHIF requirements.
Check all the accurate attachments are in order and
stamp the claims.
Process claims through Meditech system and enclose
them on a daily basis.
Pass on journal vouchers for write offs and
collection and billing errors.
Process all pending claims/returns for the week on
every Monday & 3rd of every month for the previous month.
Highlight all discrepancies captured while processing NHIF claims with supervisor once encountered.
Calculate approved discounts as per accounts
corporate agreements and pass Journal entry.
Generate report after daily NHIF claim/invoice
dispatch and forward downloads for main account to Team leaders on daily basis.
Liaise with Dispatch team and team Leaders to ensure
that all invoices have been dispatched and received by corporate on weekly
basis.
Ensure accurate and complete NHIF claims with
accompanying attachments are dispatched in a timely manner in NHIF System
Organize and hold meetings with Dispatch team to
discuss the invoice status of respective corporate in the dispatch reports.
Reconcile People soft accounts as regularly allocated
by the Supervisor i.e., Welfare, discounts, provisions, co-pay, maternity
deposits/other deposits etc.
Maintain confidentiality and safe custody of the
Internal and External clients’ documents.
Maintain timely and accurate departmental reports.
Participate in preparation of service audits to
enable the department to achieve its quality objective.
Maintain all the records, correspondence for NHIF
claim attachments, and corporate reconciliation.
Deal with any enquiries that may arise as per
stipulated policy guidelines
Offer prompt and satisfactory services to internal
and external clients as per the established policies and procedures of the
department
Receipt allocation of cheques received from corporate
and individuals
Ensure all payments from corporate and individual
clients, adjusting entries and credit notes raised are reconciled to the
respective debit entries as per the remittance advice provided by the clients
Ensure that unallocated credits schedule is updated
on a timely basis
Any other duties as may be assigned by the
supervisor.
Qualifications
and skills required
Bachelor of Commerce/ CPA II or equivalent
KCSE Mean Grade C minimum or equivalent
A minimum 2 years’ relevant experience in a busy
accounting/credit management department
Proficient in MS Office suite
Formal training in customer care or equivalent
demonstrated experience.
Excellent interpersonal, organizational and customer
service skills.
Excellent communication skills both written and
verbal
Ability to work in and build relationships among team
members.
Ability to work under pressure and meet stringent
deadlines.
Ability to work long hours with minimal supervision,
has initiative and is proactive
Accuracy & efficiency in handling demanding
workload.
Knowledgeable and can perform routine/non routine
assignments
How
To Apply
