Job Title: Payroll Accountant
Hiring Organization: Kenya
Redcross
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 05/13/2024
This role
purpose is to process accurately and in a timely manner the group payrolls to
ensure staff are paid in accordance with the contractual and statutory
obligations and enforce effective internal controls and efficiency within
payroll for accurate accounting of staff costs.
Detailed Description
- Process
group payroll to ensure staff are correctly paid and in time incompliance
with contractual obligation
- Prepare
all internal dues computations for completeness and accuracy before
payment to ensure staff are paid within 4 working days after receipt of
all relevant information.
- Implementation
of collective bargain agreements and other company policies as regards
staff emoluments to ensure staff are paid in accordance with the
applicable CBA and company policies.
- Reconcile
monthly payroll headcount and leave valuation to HR master database,
departmental budgets and station returns and report on all payroll
variances to facilitate accurate accountability and prevent loss by the
company.
- Prepare
reconciliations monthly for all the payroll accounts and obtain credible
explanations and reasons for all reconciling items to prevent and detect
errors and frauds.
- Prepare
control accounts and follow up the resolution of reconciling items monthly
to ensure accuracy and completeness of the accounts.
- To
provide management with information and analysis to be used during
collective bargaining with KALPA, KAWU or as may be requested and other
industrial financial matters to assist management in decision making.
- Preparation,
reporting and submission of payroll information and statistics to
management for decision making.
- Facilitate
the registration of staff with government relevant bodies like NHIF, NSSF
and KRA and check for compliance with RBA regulations for staff
contributions to provident fund scheme to prevent penalties and interests
from the authorities.
- Prepare
and file monthly and annual returns to ensure compliance with statutory
requirements i.e. NHIF Act, NSSF Act, KRA
- Prepare
audit schedules for both internal and external auditors during audits to
ensure audit is done and completed within the time stipulated.
Job
Requirements
- University
Degree in relevant field
- CPA
II or equivalent accounting qualifications
- At
least 3 years of relevant experience in a busy environment
- Thorough
knowledge of income tax laws, labour laws and other statutory laws
affecting payroll
- Knowledge
of oracle or similar ERP system
- Good
Working knowledge of MS Office and Excel in particular
