Duties and Responsibilities
This
position will report to the Operations Administrator and will be based in the
regional office, Nairobi. The Logistics Assistants will;
- Work with the Kenya team, coordinating
tasks related to one or more functional activities, such as operations
support, procurement, meetings management, special events, training,
office management and volunteer programs.
- Assist the Operations Administrator with
essential banking functions, collection of quotations, distribution of
office letters, purchases of office supplies, printing and photocopying,
and helping with filing office documentation and paperwork.
- Collaborate with the Operations
Administrator to coordinate access and allocation of vehicles for all
staff as per planned activity schedules and taxi service arrangements.
- Coordinate roster of external drivers and
rental cars when needed.
- Support booking meetings, conference
venues, visitors’ accommodation, and airport transfers.
- Identify routine problems and utilize
existing resources for resolution, with the help of the supervisor and
demonstrate sensitivity in handling confidential information.
- Support with coordination of office
administration security and janitorial duties as assigned
- Be willing to travel, work overtime, and
work evenings and weekends as needed; and serve as a team member for
assigned projects.
- Work environment involves only infrequent
exposure to disagreeable elements and minor physical exertion and strain.
Qualifications
- Are you looking for work you can believe
in? At TNC we strive to embody a philosophy of Work that You Can Believe
in where you can feel like you are making a difference every day. We’re
looking for someone with experience in providing logistical support to a
country program. This is an exciting opportunity to contribute to the
ongoing conservation mission by directing and shaping the work of our
team!
What You’ll Bring
- Kenya Certificate of Secondary
Certificate plus 1-year experience or equivalent combination.
- Experience learning procedures and
following instructions.
- Experience managing diverse activities to
meet deadlines.
- Experience providing administrative
support, including some or all the following: phone/customer service, mail
distribution, equipment maintenance, coordinating travel arrangements and
meetings, or organizing files.
- Experience working and communicating with
a wide range of people.
- Experience writing, editing, and
proofreading written materials.
Desired Qualifications
- Multi-lingual skills and multi-cultural
or cross-cultural experiences are appreciated.
- Proficient in English and Kiswahili
- Experience driving and maintaining
vehicles (cars, trucks, boats) for office and fieldwork.
- Valid Kenyan driving license with over
two years of driving experience
- Certification or familiarity/training for
fieldwork activities, such as diving support.
- Computer Literacy .
How To Apply