Job Title: Finance Manager
Hiring Organization: ABT
Global
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Service
Job Type: Full
Time
Salary: KES
Date Posted: 05/06/2024
Solving
the world’s most pressing issues and improving the quality of life for people
worldwide is what we do every day at Abt Associates. Creating a more equitable
world is no small task, but we are driven by big challenges.
We are a
team of 4,000+ people in over 50 countries working in unison and focused on the
bigger picture. Only by sharing our commitment, energy, and innovation do we
affect change and push the boundaries of what’s possible. We welcome diverse
ideas, backgrounds, and viewpoints – joining Abt means access to exceptional
thinkers at the top of their game.
To thrive
at Abt is to embrace flexibility and collaboration. Our open culture allows you
to balance your work and personal life as needed to optimize personal
well-being. Creating a more equitable world starts from within – we look after
people around the world, and we’ll do the same for you.
Ready to
embrace rewarding and meaningful work? Now’s your chance.
The Opportunity
The
Finance Manager, under the supervision of the Deputy Chief of Party Finance and
Administration, is responsible for managing the project remote office voucher
(ROV) process and other related financial transactions. This position will
directly supervise an accountant and finance assistant.
Project
Description
In 2021,
USAID Kenya awarded Abt Associates, the Kenya Vector Control Activity. It seeks
to build on PMI investments under PMI AIRS and VectorLink. The purpose of the
project is to plan, implement, provide technical assistance for, monitor and
evaluate critical malaria vector control activities. This includes indoor
residual spraying (IRS) and insecticide treated net (ITN) activities for
prevention of malaria in Kenya. The project has six objectives: (1) indoor
residual spraying and other proven vector control interventions, (2)
entomological monitoring and surveillance, (3) ITN durability monitoring (4)
data driven decision making to inform strategic deployment of ITNs and IRS, (5)
capacity building of Kenya national malaria program and selected counties and
(6) continuous net distribution system in the community through multiple
channels. In 2023, Abt Associates shall implement IRS in Busia and Migori
Counties and other vector control activities in other counties thereafter as
determined by USAID Kenya.
Core
Responsibilities
- Directly
supervise an accountant and finance assistant.
- Manage
project’s QuickBooks entries.
- Review
new vendor records or update existing vendors.
- Review
payment authorization form.
- Review,
compile and upload supporting documents into accounting system ensuring
that the appropriate approvals are obtained, supporting documents package
complete and up to Abt and USAID standards.
- Prepare
weekly and monthly bank and Mpesa Wallet reconciliations.
- Record
expenditures, income, and any other transactions in accounting system
- Confirm
that the expenditure types, descriptions, and charge codes are entered
correctly.
- Respond
to all issue tracking comments.
- Update
the project monthly projections and prepare site monthly funding request.
- Review
and approve project activity and procurement requisitions against approved
budget.
- Participate
and support the project annual workplan and budgeting process.
- Review
and assure all expenses and supporting documents are compliant with Abt
and USAID policies and procedures, are filed in an orderly manner and are
audit ready.
- Support
in the recruitment, training, and supervision of seasonal finance
assistants.
- Oversee
petty cash management and conduct periodic cash counts.
- Review
travel reports and ensure all advances are cleared within 30 days of
travel per Abt policies.
- Manage
the DA1 process ensuring follow ups to vendors, correct recording and
tracking of payments received and reporting to client.
- Generate
community service providers and support staff timesheet and payroll to
facilitate timely and accurate payments.
- Process
all government taxes and other statutory payments monthly as per
government schedule avoiding any tax penality in accordance with the local
law.
- Ensure
timely monthly preparation of staff payroll by applying the appropriate
deductions.
- Track
staff vacation and sick leave.
- Assist
DCOP Finance and Administration to develop and implement sound internal
controls.
- Conduct
periodic inventory of the government property and update the inventory
list(s).
- Support
the startup, general operations, and closedown of the vector control
program
- Any
other duties as assigned.
- What
we Value
Minimum
Qualifications
- Bachelor’s
Degree + Nine years of relevant experience, or Master’s Degree + six years
of relevant experience, or PhD+ four years of relevant experience
- CPA/ACCA
qualifications.
- Experience
in payroll management, petty cash management, financial reporting, and
budget tracking.
- Excellent
analytical and computer skills, with strong experience in Excel and
QuickBooks or Quicken
Preferred
Qualifications
- Master’s
degree in finance, Accounting, Business Administration, or other relevant
field.
- At
least 6 years of professional experience managing financial and
contractual aspects of international development projects, preferably
USAID-funded projects.
- Well-developed
and effective organizational skills, including to ability to multi-task
and work in a high-pressure environment
- Significant
experience managing and supervising financial and procurement management
personnel.
- Familiarity
with US Government Cost Accounting Standards.
- Experience
supporting logistics, procurement, and supply chain management teams
highly desirable.