Responsibilities
Budgeting:
- Prepares supporting documents (narrative
and supporting tables) with respect to finalization of cost estimates and
budget proposals, in terms of staff and non-staff requirements.
- Assists managers in the elaboration of
resource requirements for budget submissions.
- Undertakes research and provides support
to higher level Finance & Budget Officers with respect to budget
reviews of relevant intergovernmental and expert bodies.
- Monitors expenditures and compares with
approved budget; prepares adjustments as necessary.
- Reviews requisitions for goods and
services to ensure (a) correct objects of expenditure have been charged,
and (b) availability of funds.
- Assists in preparation of budget
performance submissions and finalization of budget performance reports,
analysing variances between approved budgets and actual expenditures.
- Verifies accuracy of input data, ensuring
consistency of data in previous allotments to new allotments issued.
- Co-ordinates with other finance and
budget staff on related issues during preparation of budget reports.
Accounting:
- Creates accounts payable financial
documents in line with the financial rules and regulations.
- Reviews and analyses of various
accounting data, financial statements input and preparation of reports.
- Prepares supporting financial documents
and ensures completeness, accuracy and validity of requests in line with
applicable policies, procedures, rules and regulations before submission
to Supervisor.
- processes accounting adjustments and
corrections in line with requests submitted by Clients and approved by the
Supervisor.
- Analyses and clears open item managed
accounts (OIM) in the ERP system (Umoja), initiate and coordinate
corrective follow on action.
- Performs reconciliation of general and
sub ledger accounts and clears suspense accounts.
Payroll and benefits
Administration:
- Performs Payroll comparison and data
validation of simulation runs (in HANA Payroll Analysis Tool); Prepares
Payroll data for monthly mass upload files (direct payroll
deductions/payments).
- Audits various accounting transactions,
e.g., payroll, education grants, final payments, income tax returns, etc.
to ensure correctness of disbursement and adherence to relevant staff
rules, financial regulations and rules, ST/AI issuances or practices.
- Provides information to Pension Fund
participants and beneficiaries on participation entitlements and benefits
and prepares year end pension schedules for financial statement reporting;
- Monitors all insurance transactions
including those involving participants on non-Headquarter payroll but
covered under Headquarters insurance plans.
- Monitors all insurance transactions
including those involving participants on non-Headquarter payroll but
covered under Headquarters insurance plans.
General:
- Keeps up to date on
documents/reports/guidelines that have a bearing on matters related to
programme, ensuring compliance with intergovernmental recommendations and
decisions as well as with United Nations policies and procedures.
- Maintains and keep up-to-date files.
- May be responsible for providing
guidance, training and daily supervision to other general service staff in
the area of responsibility.
- Performs other related duties, as
assigned.
- Assists with the collection and analysis
of data as well as preparation of data presentations and reports for
information sharing, responding to queries, knowledge management, planning
and decision making.
- Assists with visualizations and updating
information material such as web pages or brochures.
- Perform other related duties, as
assigned.
Qualifications
Education
- Completion of secondary education/ high
school diploma is required. Supplemental courses/ training in finance,
administration, project management or related field is desirable. A
recognized accountancy qualification (e.g. Certified Public Accountant
(CPA), Association of Chartered Certified Accountants (ACCA), Chartered
Institute of Public Finance Accountants (CIPFA) is desirable.
Work Experience
- A minimum of seven years (7) of
experience in finance, budget or related area is required. The minimum
years of relevant experience is reduced by two years for candidates who
possess a first level University degree. Experience with the Human Capital
Management (HCM) module of SAP, PeopleSoft, or similar ERP system is
required. Experience in processing payroll in an international
organization is desirable. Experience working with a large global
organization’s systems and procedures is desirable. One (1) year or more
of experience in data analytics or related area is desirable.
How To Apply
