Job Title: Assistant Supervisor – Registry
Hiring Organization: Optiven Ltd
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Real Estate
Job Type: Full Time
Salary: KES
Date Posted: 05/27/2024
Job
Summary:
We are
seeking to hire an ambitious and self-motivated person to join our team as an
Assistant Supervisor – Registry. The successful candidate will play a crucial
role in ensuring the efficiency and compliance of our documentation processes.
Duties and responsibilities: –
Assist
the Registry & Documentation Manager in vetting and verifying all documents
and ensure adherence to relevant regulations.
Ensure
compliance with documentation needs through client and research collaboration,
assign resources and update management on projects.
Maintain
adherence to the company’s policy in enhancing client relations through
communicating and informing them on the status of their needs.
Assist
the Registry & Documentation Manager in overseeing issuance of completion
documents by generating a periodic tracking report. i.e., daily, weekly and
monthly.
Assist in
following up and tracking legal documents and external correspondence and
ensure all legal documents are free of error.
Assist in
ensuring effective utilization of existing systems for all operational
requirements. Additionally, maintain an active account for relevant systems and
regularly back up all data, ensuring its safety and integrity on a weekly
basis.
Train,
mentor and guide new staff on improving efficiency and evaluate their
performance regularly.
Help in
archiving documents and materials logically and accurately for future use.
Update
customers’ register for all our clients who have our projects.
Coordinate
with different departments to achieve end results, convey these to management,
and develop new documentation and distribution ideas and thought processes.
Improve
quality consistently through discussions with clients, marketers and the
management.
Identify
and apply new communication trends appropriately to business.
Exhibit
professional conduct in performing day-to-day tasks thus promoting good ethics
Assist in
drafting, implementing and improving the company documentation policies.
Perform
any other duties as may be assigned by management from time to time.
Required
skills, knowledge and experience: –
Bachelor’s
degree in Information Science, Business Management or a related course of
study.
Have a
minimum of 5 years’ experience in a similar position.
Strong
team working and management skills.
Ability
to prioritize, manage time well and multitask.
Strong
interpersonal, communication and customer service skills.
Excellent
presentation and report writing skills.
Proficiency
with specific software, such as document management systems and/or customer
relation management programs.
Strong IT
skills and familiarity with the use of databases.
Ability
to work independently with better result output.
Must be a
person of high integrity and confidentiality.
Attention
to detail and accuracy.
Ability
to work independently under minimal supervision.
Ability
to multi-task and get things done to completion.
Result
oriented and deadline-driven.
Excellent
Communication skills.
Problem
analysis and problem-solving skills.
Must be a
great team player.
How To
Apply
If you believe you have high
performance culture, positive mental attitude and you are self-driven, then
apply through recruitment@optiven.co.ke