Under the supervision and guidance of the supervisor, the programme associate supports the respective section (s) by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
The Programme Associate works in
close collaboration with a range of staff in the CO, external partners and
agency counterparts in support of programme design and delivery. S/He provides
regular feedback on the status of projects through monitoring milestones and
advises on improvements to keep activities on track.
Duties & Responsibilities
- Facilitating the development of programme
cooperation agreements (PCAs) by providing information and drafting
selected sections of it.
- Ensuring the timely and accurate
recording and administrative processing of government & NGO’s
proposals and requests for direct cash transfers (DCTs).
- Conducting programme monitoring in UNICEF
focus districts for cash and supplies and informing team-members on the
status.
- Helping conduct regular spot checks of
partner’s projects to assess their financial record-keeping, expenditure
controls and reporting systems.
- Monitoring and tracking the efficient
distribution of supplies that are required for effective programme
delivery.
- Supporting the programme section in
researching, compiling and analyzing qualitative and quantitative data and
information from a variety of sources on subject matters relevant to the
work of the section to facilitate programme delivery as well as preparation
of reports, working papers and presentations.
- Carrying out transactions in VISION
ensuring programme results, activities and programme coding are as per
annual work plans (AWPs), and making amendments and alterations as per
section revisions when necessary.
- Carrying out transactions in VISION
pertaining to grants and programme-related items for his/her section
including but not limited to registering grant allotments and tracking
expiring programme grants.
- Preparing monitoring and reporting
information for supervisor and team on agreed performance indicators to
drive more efficient management and accountability for results.
- Regularly monitoring budgets and
financial expenditures of section by employing applicable tools, ensuring
compliance with UNICEF rules and regulations, keeping supervisor informed
and advised on actions for decision and/or follow up.
- Helping prepare periodic or ad-hoc
financial reports relating to country office and donors to support the
office in optimizing use of programme funds.
- Supports capacity development activities
related to programme development by preparing training materials and
participating in exercises.
Qualifications
To qualify as a champion for
every child, the candidate must have…
- Completion of secondary education is
required, preferably supplemented by technical or university courses
related to the work of the organization is required.
- For this position, a bachelor’s degree
from a recognized academic institution in a relevant field may replace
three years of related work experience.
- A master’s degree may replace additional
two years.is required.
- A minimum of six years of progressively
responsible finance or administrative work experience is required.
- Experience in budget and financial
planning, monitoring and management is highly desirable.
- Advanced computer literacy and the
ability to effectively use standard office software tools (MS Office,
Enterprise database) and other office technology to create documentation,
exchange and archive e-mail, and maintain electronic filing systems.
- Proficiency in using SAP/ERP systems
(VISION) will be an asset.
- General Service Staff are recruited
locally. Candidates must be in possession of an existing visa/work permit
or be a resident/citizen of Kenya and/or a commuting area to be considered
eligible for this position
- Prior experience in programme support
functions is an asset.
- Relevant experience in a UN system agency
or organization is considered as an asset.
- Ability to work effectively with people
of different national and cultural backgrounds.
- Experience using MS Word, Excel,
PowerPoint and other UNICEF software such as SharePoint.
- Fluency in English is required. Knowledge
of another official UN language (Arabic, Chinese, French, Russian or
Spanish) or a local language is an asset.
How To Apply