Purpose of Job
- The Finance and Operations Officer is
responsible for the day-to-day financial and operational activities of the
RCCs. This includes managing budgets, accounts, procurement, and
facilities management. The Finance and Operations Officer will also work
to support the RCCs in achieving their objectives and have hierarchical
supervision from the Regional Director as well as functional supervision
from the Directors of Administration and Finance.
Main Functions
- Assist in the following up on the
activities of the RCC, including monitoring and evaluating progress made
in line with a predefined strategic plan.
- Manage and maintain updated organisation
asset, and inventory in the region.
- Support the headquarters procurement team
to set up a regional approved suppliers database.
- Support the headquarters procurement team
to ventilate all calls for tenders and expression of interest in the
region.
- Support in disseminating any job offers
from headquarters human resource team in all member states of the region.
- Support AfCDC Administration and Finance
Directorates at any time when need be.
- Suggest new and expand on existing policy
areas for planned research.
- Contribute in conducting analysis and
generate accurate reports in a timely manner for the respective RCC and
Africa CDC’s internal use.
- Assist in setting the overall research
direction of a relevant policy area.
- Responsible for the delegation and
execution of defined research areas.
- Participate in the organisation of
relevant meetings, congresses and conferences with stakeholders.
- Engage with relevant mid-level
stakeholders and develop working relationships. Support the promotion of
the activities of the RCC including preparing leaflets, guidelines and
fact sheets.
- Assist in drafting functional reports and
participate in the preparation of budget and work programmes related to
the functioning of the RCC.
- Provide technical support to internal and
external stakeholders.
Specific Responsibilities
- Manage budgets and ensure that they are
in line with the RCCs’ objectives.
- Design and implement financial and
operational policies and procedures for the Regional Coordinating Centres
(RCCs) of the Africa Centres for Disease Control and Prevention (Africa
CDC)
- Coordinate and oversee the financial and
operational activities of the RCCs, ensuring compliance with Africa CDC
and African Union rules and regulations.
- Prepare and monitor the annual budgets
and work plans of the RCCs, liaising with the Africa CDC headquarters and
the regional partners.
- Provide timely and accurate financial and
operational reports to the Africa CDC management and donors, highlighting
achievements, challenges and recommendations.
- Manage the human resources, procurement,
logistics, security and administrative functions of the RCCs, ensuring
efficiency, effectiveness and accountability.
- Establish and maintain effective working
relationships with the RCC staff, regional stakeholders, donors and other
partners, representing the Africa CDC in relevant meetings and forums.
- Identify and mitigate financial and
operational risks, ensuring adherence to internal controls and audit
recommendations.
- Support the RCCs in resource
mobilization, proposal development and grant management.
- Provide technical guidance and capacity
building to the RCC staff on financial and operational matters.
- Prepare financial reports and ensure that
they are accurate and timely.
- Administer accounts and ensure that
payments are made on time and in accordance with the RCCs’ policies.
- Oversee procurement activities and ensure
that goods and services are purchased in a cost-effective manner.
- Perform any other duties as assigned by
the Africa CDC Director or his/her designate
Academic Requirements And
Relevant Experience
- Minimum of a Bachelor’s Degree OR a
Masters Degree in Finance, Accounting, Business Administration or a
related field. coupled with at least five (5) and two (2) years relevant
work experience for Bachelor and Masters degree holders respectively, in
financial and operational management of complex projects or programs,
preferably in the public health or development sector.
- A professional certification (such as
CPA, CMA, ACCA, etc.) is preferred.
- At least five years of relevant
experience
- Experience with financial software
management.
- Experience in financial management.
- Experience in contract management at the
regional level.
- Experience in cash management and
relations with banks.
- Experience with procurement procedures.
- Experience with facilities management.
- Knowledge of the public health sector.
- Demonstrated knowledge and skills in
budgeting, accounting, reporting, auditing, procurement, human resources,
and logistics management.
- Familiarity with Africa CDC policies and
procedures, donor regulations (such as USAID, EU, etc.), and local laws
applicable to the RCCs is an added advantage.
Required Skills
- Proficiency in Microsoft Office
applications (especially Excel) and accounting software (such as
QuickBooks, SAP, etc.).
- Excellent oral and written communication
skills in English and French. Knowledge of other African Union working
languages is an asset.
- Ability to work independently and as part
of a team, with strong attention to detail and problem-solving skills.
- Willingness to travel within the region
and to other locations as required.
- Strong analytical and problem-solving
skills.
- Excellent organizational and time
management skills.
- Ability to work independently and as part
of a team
Leadership Competencies
- Change Management
- Managing Risk
Core Competencies
- Teamwork and Collaboration..
- Accountability awareness and Compliance
- Learning Orientation
- Communicating with Influence
Functional Competencies
- Analytical Thinking and Problem Solving
- Job Knowledge and information sharing
- Drive for result..
- Continuous Improvement Focus
How To Apply