About the role
- This position is pivotal within the
grants department, tasked with assisting the grants team in monitoring
deadlines, ensuring compliance with donors’ requirements, and supporting
the project implementation team with reporting compliance.
- This role is interdisciplinary, requiring
close collaboration with the Monitoring, Evaluation & Learning (MEL)
department, Finance, and project implementers. The incumbent will report
to the Senior Grants Finance Officer. The primary objective of Grants
Finance Assistant is to offer vital support in delivering high-quality
programs and ensuring adherence to donors’ specifications.
Duties and Responsibilities:
- Assist in reviewing financial data to
ensure full compliance with donor regulations and requirements.
- Maintain control over the grants filing
system to ensure files are complete and organized.
- Support the smooth implementation of
grant accounting activities, such as reviewing purchase requisitions,
assigning budget codes, ensuring full compliance with procurement policies
and procedures, and ensuring proper accounting.
- Assist in developing, updating, and
regularly monitoring budgets and work plans for each grant.
- Support the preparation of monthly
timesheets for grant-funded staff.
- Assist with all grant and financial
audits, as well as financial reviews.
- Aid in updating and maintaining financial
policies, procedures, and templates.
- Support in preparing detailed reports of
each compliance review and other task assignments.
- Support in due diligence for project
proposal development and writing.
Skills and Experience:
- Degree in Accounting/Finance or any
relevant field.
- ACCA/CPA Qualification
- 3-5 years of experience working on
projects funded by major international donors particularly USAID, DFID,
Globa Affair Canada, EU
- Experience in managing
finance/compliance for complex grants in sensitive settings.
- Familiarity with broader systems
development including procurement, logistics and HR.
- Ability to work under pressure to meet
tight deadlines.
- Ability to build productive working
relationships with a multicultural and multidisciplinary team.
- Ability to work on own initiative and in
the team.
How To Apply