Anticipatory Action Officer Job in Kenya

Specific Responsibilities

Program Planning and Implementation:

  • Develop comprehensive program/project plans, including detailed activities, budgets, timelines, and resource allocations to ensure successful implementation.
  • Monitor early warning systems to come up with anticipatory action aiming at using weather, climate, and impact-based forecasts.
  • Work with the community to save lives and livelihoods from disasters through strengthening early warning systems and alerts.
  • Continuously supervise program/project performance against stated goals, deliverables, and budget forecasts.
  • Conduct routine risk assessments and develop mitigation strategies to address potential challenges or delays.
  • Ensure strict compliance with donor regulations, organizational policies, and industry best practices throughout the program lifecycle.
  • Maintain accurate and up-to-date program documentation, including workplans, budgets, reports, and contract files.
  • Develop work plans for specific activities e.g., Cash and voucher Assistance (CVA) and be responsible for the direct implementation and monitoring of activities.
  • Coordinate closely with cross-functional teams, including finance, operations, and align program activities.

  • Identification and mapping of partners for Anticipatory action activities.
  • Carry out project plans as per agreement made with the donor, ensuring to meet the planned activities.
  • Work closely with flood committees, child-led Disaster Risk Reduction (DRR) clubs, community leaders, and develop individual work plans.

Coordination & Representation:

  • Nurture and maintain strong relationships with key program partners, including NGOs, government agencies, and research institutions.
  • Collaborate with partners to develop and align detailed work plans, budgets, and monitoring frameworks for respective program components.
  • Facilitate regular communication and coordination with partners to ensure seamless program implementation.
  • Provide input into advocacy and lobbying approaches, outreach, and products, particularly those directly related to anticipatory action programming.


  • Lead the preparation and submission of high-quality, comprehensive program reports according to donor schedules and requirements at different reporting intervals.
  • Gather input data from other contributors to synthesize into clear and compelling reports.
  • Analyze program data and performance metrics to identify trends, challenges, and areas for improvement in reporting and overall implementation.
  • Respond promptly to information requests from donors, IRC leadership, and other partners.
  • Develop and implement strategies to continuously enhance reporting efficiency, accuracy, and quality.

Program Monitoring:

  • Coordinate closely with M&E and data staff on targeting, data collection, data systems and information management.
  • Work with M&E focal point on baseline and end-line assessments. Ensure data analysis and activity overviews are written clearly for use in reporting.
  • Knowledge management for the anticipatory action program, ensuring Box structures and filing are up to date and applied.


  • Other duties as assigned by the supervisor to enable and develop IRC programs.

Desired Skills:

  • Project Management: Ability to plan and lead projects, ensuring effective deliverance and maintaining humanitarian principles, standards, and procedures.
  • Data Collection and Analysis: Proficiency in collecting reliable information about risk and vulnerability, and planning resources to act based on forecasts.
  • Monitoring and Evaluation: Ability to carry out monitoring of early warning systems and anticipatory actions.
  • Partnership and Collaboration: Ability to work with various partners, including government authorities, NGOs, and community leaders.
  • Communication: Excellent written and verbal communication skills for report writing and coordination.
  • Computer Proficiency: Proficiency in computer skills, including Microsoft Word, Excel, PowerPoint, and internet.

Minimum Qualifications:

  • Bachelor’s degree in business administration/management, Community Development, International Development, Environmental Science, Disaster Management, or any other relevant field with demonstrated experience in Cash based programming preferably with an International NGO.
  • Minimum of 3 years of professional experience in program/project management, preferably in an international development or humanitarian context
  • Demonstrated experience managing partnerships, subcontracts, and working with institutional donors.
  • Excellent project management skills, including planning, budgeting, forecasting, expenditure tracking, risk mitigation.
  • Outstanding written and verbal communication skills for effective cross-cultural collaboration.
  • Personal qualities: promotes teamwork and coordination within and across teams, comfortable in a multi-cultural environment, very flexible and adaptable, ability to contribute across multiple activities and departments.

How To Apply

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