Job Title: Senior Manager, Global Grant Management
Hiring Organization: BRAC
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/08/2024
The
Global Senior Manager, Grant Management is responsible for participating in the
development of global procedures in grant management, and actively promoting
the application of those procedures toward an efficient and effective grant
management function within the BRAC International Country offices. The role has
four main aspects to it: 1. Support the Global Grant Management Lead, Country
office operations to develop and embed grant management policies and procedures
within BI Country offices; 2. Capacity Build Country office Grant management
staff; 3. Support key grant core processes within BI country offices; 4.
Support the Specialist Donor Reporting on the follow up with country office
teams to uplift donor reporting skills in the BI Country office.
This position will work in close partnership with the Country Office Grants
managers and focal persons to ensure grant management practices and services
are provided at all stages of the grant cycle. In event of major humanitarian
emergency, the role holder will be expected to work outside the normal role
profile and be able to vary working hours accordingly. Travel is heavy and
anticipated at 50% across BI Countries.
Key
Responsibilities:
Grant
Management Oversight /Quality Control
- Support
GRP Global Grants management Lead in the refresh of the global Grants
management manual by providing feedback, views, and perspective on how the
Manual is being received and applied in the country offices.
- Support
in embedding Grant Management Manual core processes within and across the
BI Country offices through deliberate and planned support to Country
offices to establish and maintain as efficient and effective grants
management process.
- Support
in embedding Sub-grant management core processes within and across the BI
Country offices.
- Support
the GRP Global Grants Management Lead to consolidate quarterly KPI
production, ongoing troubleshooting, and regular Country Office visits,
maintain an accurate assessment of CO performance in grant management.
- Perform
structured monitoring of CO grants, grant spending, portfolio spending and
CO outreach for corrective action and to aid in resolution of issues
identified.
- Responsible
to support use of GMS and ensure fidelity to the system.
Coordination
- Through
engagement with Country Offices, in coordination and collaboration with
the Global Donor Reporting Officer, reinforce the Donor Reporting Process
Flow for optimum structure for donor reporting quality and timeliness.
- Through
engagement with Country Offices, reinforce GMS usage for compliance,
internal controls, and documentation preservation.
- Work
in collaboration with other departments to ensure grant management inputs
to key processes including timesheets, master budget development, cost
allocation, monitoring of grants budgets and budget reviews.
- Participate
in the check in calls with the Country Grants Managers.
- Participates
in Global Grant Management community of practice calls and trainings and
learning internally.
- Ensure
that grant management processes include consideration of key
organizational priorities (Gender and inclusion, safeguarding).
Compliance
- Supports
adherence to BRAC Grant Management procedures and policies.
- Supports
adherence to BRAC Sub-Grant Management procedures and policies.
- Supports
adherence of complex donor compliance requirements across the Country
Offices and downstream partners through regular communication of
compliance elements and training.
- Apply
clear understanding of donor compliance requirements throughout the grant
cycle and ensure knowledge transferred and understood by Country offices.
This may include:
- Review
of donor solicitations and support GRP decision gates
- Review
of high value proposals and budgets
- Review
of donor contracts
Capacity
Building
- Support
Global Grants Management Lead to build a high performing grant management
team within BI Country Offices through regular and ongoing capacity
building to Country Office Grant Management staff through:
- On-the-job
training support to select Grants managers and grants focal persons.
- Acting
as a troubleshooting resource for grants management procedural queries and
issues.
- Facilitation
of sharing grants management capacity across countries and sites to
promote opportunity and learning.
- Responsible
to provide short/long term backfill to country offices that have
transition and gaps in Grants Management.
- Coach
key CO colleagues on grant management, particularly donor compliance and
reporting Safeguarding:
- Ensure
the safety of team members from any harm, abuse, neglect, harassment and
exploitation to achieve the programme’s goals on safeguarding
implementation. Act as a key source of support, guidance and expertise on
safeguarding for establishing a safe working environment.
- Practice,
promote and endorse the issues of safeguarding policy among team members
and ensure the implementation of safeguarding standards in every course of
action.
- Follow
the safeguarding reporting procedure in case any reportable incident takes
place, encourage others to do so.
Educational
Requirements:
- Bachelors
in Finance or International Development or related field.
Required
Competencies:
Experience
with NGOs
- Knowledge
of the requirements of major institutional donors including budgeting,
eligibility issues, compliance management, and reporting; experience of
engaging with donors at a strategic level (UN Agencies, USAID, GAC, DFAT,
DFID, MasterCard Foundation, FCDO etc.)
- Proven
track record of active contribution to Country Senior Management Team
direction and providing strategic support across multiple sectors and /or
regions.
- Proven
coaching and capacity building skills
- Understanding
of the financial aspects of grants management, ability to work with
finance Department on grant management issues.
- Strong
attention to detail, problem solving skills, and ability to analyze
trends.
- Computer
literate (i.e., google suite, word, excel, outlook, internet explorer,
PowerPoint).
- Patient,
adaptable, able to improvise, and communicate clearly and effectively
under pressure.
- Fluent
communication (written and spoken) in English.
- Experience
working within hardship Countries.
- Knowledge
of BRAC, its history, and its programmes and culture desirable
Experience
Requirements:
- 7+
years in development or related field.
- Experience
in grant management, sub-grant management.
- Experience
in change management using global standard grant management tools and
procedures.
- Knowledge
of donor compliance, regulations, and procedures e.g. USAID, UN Agencies,
ECHO, GAC, DEVCO, DFAT, FCDO,