Job Summary:
The Program Manager brings together the different project
components (following the technical team throughout the project cycle, coaching
and guiding them in the process so they develop their capacities) and ensures
quality and timely reports to the donor (monthly, ad hoc, interim and final
reports to the donor). The program manager ensures constant engagement by/with
different support departments to ensure timely support to the project team. The
program manager is budget holder for the TRACK Program budget and
supervises/monitors closely the financial planning, liquidity planning and
budget utilization/burn rate monitoring. Budget management is the
responsibility of the program manager for the specific project and they must
ensure that this goes together with close log frame and work plan monitoring.
Roles and Responsibilities
Reporting to the Program Director, the Program Manager
will;
- Ensure the planning,
implementation and monitoring/evaluation and sets targets as included in
the project description. Flag significant deviation from the program
implementation plan and estimated expenditures; alert Program Director.
- Guarantee an efficient financial
management as the budget holder for the project in compliance with
CIHEB-Kenya’s model and donor regulations.
- In Collaboration with the Program
Director and Technical Lead, deliver quality project activities reporting,
including the findings in terms of impact/changes at the level of
beneficiaries achieved through the project, compliant and consistent
reporting per CIHEB-Kenya and donor requirements.
- Develop clear understanding of
CIHEB Kenya’s TRACK program and strategy to adequately communicate the
vision to the program team – ensure also timely input/feedback by team on
strategic issues.
- Partnership engagement at the
national and county level working closely with the Program Director and
Technical Lead.
- Administrative and office support
activities (agreement, amendments, signed reports, communications, etc.),
ensuring documentation cycle is up to date, and ensure all departments’
requirements are aligned and addressed (liaison, procurement, finance, HR,
M&E)
- Prepare, monitor and implement
financial and procurement plan.
- Manages and evaluates the
performance of the project staff in collaboration with technical lead
- Any other duties as assigned
Experience and Academic Qualifications
- Masters in Social Sciences,
Public Health, or equivalent
- Five years of experience in
event-based program management, Eight years preferred.
- Excellent organizational and
project management skills, using flowcharts, spreadsheets, timelines,
etc., that can be shared with partners and senior staff.
- Experienced in CDC reporting and
timelines.
- Ability to exercise sound
judgment independently.
- Proficiency in MS Office suite.
Required
Skills, Knowledge and Abilities
- Excellent Coordinator
- Ability to plan and work with
minimal supervision
- Willingness to travel for
fieldwork at regular intervals.
- Ability to foster teamwork
- Effective interpersonal skills
and ability to work successfully with various stakeholders and
professionally represent the organization.
- High level of attention to detail
and task orientation; ability to manage workload and deadlines.
- Flexibility, high energy, and a
strong team player. Willingness to change tasks on short notice and pitch
in on team strategy when needed.
How To Apply
Kindly send your application which includes a cover
letter and an updated CV including names of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on
or before 20th March, 2024. Applicants
are advised to include the title “PROGRAM
MANAGER – TRACK” in the subject line.