IPOA/HR/20/2024;
Job
Purpose
Responsible for provision of secretarial services in an
effective and efficient manner throughout the Authority.
Key Responsibilities/ Duties / Tasks
Support implementation of policies,
strategies, guidelines, plans, standards and procedures that impact on Office
Administration Services;
Manage correspondences;
Develop and maintain the filing system
in the respective office of deployment;
Support organization of meetings and
prepare necessary materials for the meeting;
Schedule appointments and meetings;
Make travel arrangements;
General administration of the office;
Answer and direct phone calls;
Update records in the respective
office of deployment;
Consolidate data for reports
development in respective office of deployment;
Implement management decisions;
Develop and implement individual work
plan.
Job Dimensions:
Financial
Responsibility
Prepare annual work plan, procurement
plan and budgets.
Responsibility
for Physical Assets
Responsible for Office equipment,
furniture and records
Decision
Making / Job Influence
Operational decisions
Working
Conditions
Predominantly in an office setting
with occasional field travel.
Job
Competencies (Knowledge, Experience and Attributes / Skills).
Academic
qualifications
Bachelor’s Degree in Secretarial
Studies or Business and Office Management or equivalent qualifications from a
recognized Institution;
OR
Bachelor’s Degree in Social Sciences
plus a Diploma in Secretarial Studies from a recognized institution.
Previous
relevant work experience required.
This is an entry level job
How To Apply
Interested persons who meet the specified criteria are
invited to submit their applications through the recruitment portal link: https://recruitment.ipoa.go.ke.
Alternatively,
applications can be submitted via the Post Office, email, or by hand delivery. Applicants who choose the
alternative process must clearly indicate the position and job reference number
on both the cover letter, envelope, and email applications. Alongside the
application, candidates should include IPOA Employment form, a detailed CV,
copies of academic certificates, national identity card, names and telephone
contacts of three referees, so as to reach the Authority by Tuesday, 2nd April, 2024 to:
Director/Chief
Executive Officer,
Independent Policing
Oversight Authority,
1st Ngong Avenue, ACK
Garden Annex, 2nd Floor,
P.O Box 23035 – 00100,
NAIROBI.
For email submissions, please use the following
addresses:
For Job grades 3 – 6: recruitment_m0324@ipoa.go.ke
For Job grades 9 – 13: recruitment_s0324@ipoa.go.ke
Detailed job descriptions and specifications for the above positions are
available in our website www.ipoa.go.ke/careers
Upon granting an offer of employment, the successful candidate MUST present and
satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by
providing copies of the following documents;
A valid tax Compliance Certificate
from the Kenya Revenue Authority (KRA);
A valid Certificate of Good Conduct
from the Directorate of Criminal Investigation (DCI);
A valid Clearance Certificate from the
Higher Education Loans Board (HELB);
A valid Clearance Certificate from an
approved Credit Reference Bureau (CRB) (Must provide certificate or report);
and
A Valid Clearance form from the Ethics
and Anti-Corruption Commission (EACC)
IPOA is an equal opportunity employer and shall not in
its recruitment discriminate on the basis of race, religion, colour, ethnic
origin, political affiliation, sex or sexual orientation, pregnancy, marital
status, disability, health or social status.
Canvassing will lead to automatic disqualification.
IPOA does not engage any recruitment agencies and no
medical examination is required before one attends an interview. IPOA does not
charge a fee at any stage of the recruitment process (application, shortlisting
or interview).
Only shortlisted candidates will be contacted.