Manager, Human Resource & Administration
REF: KUC/7/1/10/10/2023
Job Purpose
The Manager, Human
Resource & Administration will be responsible to the Principal and Chief
Executive Officer for the overall management of the human resource and
administration function. The position reports to the General Manager, Corporate
Services.
Specific duties and responsibilities:
Co-ordinating the
formulation, review, harmonization, and implementation of human resource and
administration policies, guidelines, and regulations;
Building capacity of human
resource and administration for effective execution of human resource and
administration function;
Developing human resource
management plans to ensure effective succession management;
Ensuring
institutionalization of performance management including performance appraisal
system;
Interpreting and advising
on human resource and administration policies and regulations;
Monitoring the
implementation of human resource and administration policies, rules, and
regulations and analyzing their impact on staff;
Facilitating human
resource planning, communication, discipline, employee relations, remuneration
and staff welfare;
Overseeing the development
and maintenance of an up-to-date human resource and administration database;
Spearheading the
monitoring, evaluation, and auditing of human resource and administration
activities and programs;
Overseeing the preparation
of Board papers relating to human resources and administration for deliberation
and decision-making by the Council
Overseeing allocation and
utilization of office space; supervising office management services and staff;
Facilitating prompt
payment of electricity, water bills, and other utilities; ensuring adherence to
Government regulations and procedures on vehicle usage;
Devising and implementing
security procedures and policies;
Liaising with the security
officer for investigation of all security incidences;
Undertaking prompt
settlement of accident vehicle cases; coordinating rental management;
Ensuring implementation
and promotion of best human resource and administration standards and
practices;
Preparing departmental
budget and work plans;
Coaching and mentoring of
staff. (xviii)Approving of departmental plans and budget
Appraising the performance
of officers and recommending rewards or sanctions
Undertaking such other
duties as may be reasonably required and which are consistent with the level of
responsibility of this grade.
Person Specifications
Master’s Degree in
business administration, human resource, or a related field or equivalent
qualification from a recognized institution;
Bachelor’s Degree in any
other field and a postgraduate diploma in Human Resource Management
Thirteen (13) years of
relevant working experience five (5) of which must be in management.
Certified Human Resource
Professional (CHRP) will be an added advantage
Supervisory Skills course
lasting not less than two (2) weeks from a recognized institution.
Senior Management Course
lasting not less than four (4) weeks from a recognized institution.
A Leadership course
lasting not less than four (4) weeks from a recognized institution;
Membership in a relevant
professional body
Value and principles
(provisions’ of chapter six of the constitution
Certificate in computer
applications from a recognized institution; and
Demonstrated results in
work performance
Key Competencies and Skills
Strategic thinking;
Analytical skills;
Strong communication and
reporting skills;
Strong managerial skills
and ability to lead teams;
Mentoring, coaching, and
leadership skills;
Interpersonal and
negotiation skills;
Project Management Skills
Team player; and
Integrity
How
To Apply
Applicants should send
hard copies or e-mail their application and detailed Curriculum Vitae (CV) with
copies of certificates, indicating qualification, working experience, current
position and remuneration, names of at least three (3) professional referees,
and day-time telephone numbers by indicating the position applied for and
vacancy reference number as the subject heading to chairman.council@utalii.ac.ke.
Candidates who meet the
above requirements should submit their applications to us not later than Wednesday 22nd November,
2023, and
addressed as follows:
The Chairman, Council
Kenya
Utalii College
Off Thika
Super Highway
P. O. Box
31052-00600
NAIROBI
E-mail
address: chairman.council@utalii.ac.ke