Financial Accountant
Reporting to: Head of
Finance,
Location: Kiambu Rd,
Gross Salary: Ksh 90k –
100k,
Our client is a
distributor of alcoholic beverages looking to hire a Financial Accountant who
will be responsible for ensuring timely, efficient, and effective processing of
accounting and financial management transactions.
Responsibilities:
A. Cash/Bank
Daily,
weekly, and monthly bank reconciliations
Follow
up on outstanding issues with the bank
Initiating
bank transfer instructions for sign-off.
B. Assets/Stock:
Fixed
Asset Register – putting new purchases, custody of register, and updating of
depreciation
Stock
Asset account – Adhoc stock take. Reconcile physical stock in warehouse and
vans against the financial system
GIT
account – monitoring the stock in transit. Making the relevant entries on
receipt of invoices and payment on purchase, clearing, and receipt of goods to
the warehouse. Closing GIT on the arrival of stock to the warehouse
Monitoring
actual cost vs budget and making adjustments in the books on receipt of full
consignment to warehouse
Manage
GIT supplier accounts ie Product suppliers, clearing and forwarding agents, and
external warehousing.
C. Procurement/Accounts
Payable:
Ensuring
duties and taxes are paid and that demurrage costs are not incurred as a result
of payment delays.
Timely
payment of Heineken supplier to avoid disruption of supply and minimize
complaints
Reconcile
monthly suppliers’ statements.
Observe
the credit periods / limits
Payment
when the bills fall due.
Accurate
payment to the suppliers
Controlled
costs
Adherence
to SLA
Ensure
procurement procedures are followed – check when paying
Ensure
budgets / limits are adhered to.
Assist
in Monitoring monthly usage of the supplies and advise accordingly
Keep
an inventory records for the motor vehicle spare parts and reconcile on monthly
basis.
Monitor
costs as stipulated in the supplier’s contract.
Review
the renewal period of the contracts.
Check
Purchase Orders prepared by the payable accountant to ensure they are accurate
and ensure they are approved by the Supply Chain Manager
Issuing
Purchase Orders on approved quotations for major suppliers
D. Accounts Receivable:
Confirm
details, reconcile and post Salesmen and Agents daily reports
Daily
balance VAT and ETR machines and exception report
Accounts
receivable report for weekly sales meeting
Account
receivable reconciliation and follow up for overdue accounts to be regularized.
Issuing
credit memos which should be approved by the Financial Accountant
Issuing
statements to customers
Monthly
sales ledger reconciliation with output VAT
Audit
and spot check on open invoices from field visits periodically
Ensure
timely Collection of outstanding debts
E. Production of Financial
Reports & Management Accounts
P&L
Balance
Sheet
Receivables
ageing Analysis
Payables
ageing analysis
Sales
by Item analysis
Cash
flow statements
Budget
Vs Actual statements
Management
accounts etc
F. Payroll & Wages
Reports
Prepare
monthly Payroll by 11th of every month
Wages
summary and payment.
Bank
agent for collection of cash, statements and any other correspondence.
Back
up of Finance ERPs.
Participate
in Internal and External Audit.
Ensure
all statutory are filed on time.
Produce
weekly Bounced cheque report for the staff meetings.
Any
other assignment by the management.
Qualifications:
University
Degree B.com (Finance/Accounting Options).
CPA
K is a MUST.
Minimum
3 years’ experience in a similar position.
Teamwork.
Result-Oriented.
Attention
to Detail.
Positive
attitude.
Strategic
focus.
Personal
Credibility & High Integrity
Leadership
How to Apply
If you are up to the
challenge and possess the necessary qualification and experience; please send
your CV only quoting the job title on the email subject (Financial
Accountant – Distribution) to vacancies@corporatestaffing.co.ke
before 27th Oct 2023.
