Senior Finance & Administration Officer
Christian Health
Association of Kenya (CHAK) is a leading National Faith Based Organization
(FBO) of Protestant churches’ health facilities and programmes from all over
Kenya, established in 1946 with a goal of promoting access to quality health
care. We seek a dynamic and highly experienced candidate for the Senior Finance
& Administration Officer position to be based in Embu County for a USAID-funded
Jamii Tekelezi project (UJTP).
The successful candidate will report and deputize the project Finance & Administration Director to oversee all finance and administration matters in UJTP. The position will supervise the finance officers, assistants, interns, admin officers. The position will be responsible for financial management, budget preparations, monitoring, cash flows and forecasts, financial reporting, staff capacity building and overseeing the day-to-day finance operations
Key Responsibilities
Financial Management
- Ensure
that all financial books are closed and cash count conducted at the end
of- the month.
- Ensure
all advances are reconciled at the month end as per advance policy.
- Ensure
that all outstanding invoices are paid before the end of the month to
ensure they are recorded within the same month they are incurred.
- Ensure
that the financial reports are closed on time through ERP system.
- Ensure
that at all times the JTP trial balance is accurate in the ERP
- Ensure
all donor reports are derived from the system Nav 365
- Review
the general ledger listing on a monthly basis and make necessary
corrections
- Ensure
timely and accurate calculation of de minimis and timely remittance to HQ
Reporting
- Ensure
donor regulations are adhered to for all aspects of the operations
- Ensure
that budget verses actual expenses are provided to relevant parties on
time and accurately.
- Prepare
donor report and cash forecasts and submit to the donor on a timely basis
- Prepare
timely management reports as guided by the Head of Finance and
administration
Bank & Cash management
- Supervise
the processing of bank, M-pesa and cash transactions.
- Ensure
internal control procedures are followed for all cash & M-Pesa
disbursements, receipts and transfers
- Oversee
the maintenance of an accurate and updated cash flow report
- Liaise
with bank officials to resolve problems or facilitate improved service.
- To
be the contact person for all bank correspondences.
- review
and approve the bank reconciliations monthly
- Review
and approve the M-Pesa reconciliations weekly
Cash Forecasting
- Prepare
advance requests and submit to Finance Administration Director by 10th of
every month
- Work
with the program team to help them develop more accurate cash forecasts
Internal Control
- Review
controls and monitoring of compliance with established procedures.
- Prepare
reports which identify key issues and provide recommendations for
improving control processes or procedures
Budgets
- Work
with program staff to prepare grant budgets to support new proposals or
realignments
- Translate
donor budgets to system up loadable budgets based on CHAKs coding
- Review
funding allocations to enable proper guidance to programs and proper
coding.
- Closely
monitor all grants to ensure that no grants are overspent or under spent
- Review
actual vs. budget results to ensure maximum utilization of budgeted
amounts and to provide recommendations for realignments as required.
Staff Management
- Daily
supervision and review of the workflow processes for efficiency
- Prepare
standard operating procedures related to Finance and administration.
- Regular
and open communication with staff from all departments.
Training Support
- Train
staff on accounting procedures and requirements, assists program staff in
finance-related issues and activities.
- Train
program staff on budget tracking, review burn rates and provide advice if
spending is not happening according to plan.
- Prepare
key performance areas for staff reporting directly to the SFAO and conduct
performance appraisals
Qualifications & Experience
- Bachelor’s
degree in accounting or Finance
- Certified
Public Accountant (CPA-K) or ACCA
- Master’s
degree in Finance, Accounting of Business/administration-related field is
an added advantage
- At
least five years’ experience in a similar position in donor-funded project
- Demonstrated
experience and skills with budget preparation and analysis, financial
reporting preparation and presentation and the proven ability to translate
technical financial data into informative reports
- Computer
literate with significant experience in excel
- Prior
staff supervisory experience and strong organizational skills are desired
- The
candidate should be mature, with a stable personality and the ability to
maintain confidentiality.
- Good
written and verbal skills in the English language.
- Ability
to carry out responsibilities independently with minimal technical support.
Qualified and interested
candidates should submit a cover letter and curriculum vitae via email to hr@chak.or.ke on or before
December 9, 2022. Recruitment will be on rolling basis hence candidates are
encouraged to apply. Kindly specify on the Subject Line*:* Senior Finance &
Administration Officer. Only shortlisted candidates will be contacted**.**
*Disclaimer: CHAK neither
charges money nor engages an agent at any point of the recruitment process**