Job Title: Grants & Finance Officer
Sector: Grants
Employment Category: Fixed Term
Employment Type: Full-Time
Compensation: USD 67,163.84 – 77,388.99 Salary
Job Description
Background:
Over the past 80 years,
the International Rescue Committee (IRC) has developed unparalleled expertise
in responding to emergencies and helping uprooted communities to rebuild.
Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help
people whose lives and livelihoods are shattered by conflict and disaster to
survive, recover, and gain control of their future.
The Role:
The Grants and Finance
Officer will maintain quality grants management for a portfolio of grants
within IRC’s Technical Excellence Department. Reporting to the Grants &
Finance Coordinator, Grant Operations and Analytics Team, this position will
work closely with in-country and HQ grants staff, finance and business
development to ensure timely and accurate grant reporting, maintenance of grant
records, and leadership of the proposal process for new grants. The Grants and
Finance Officer will also be responsible for tracking grant spending,
developing spending plans, and managing internal disbursement of grant funding
to country programs. The Grants and Finance Officer will also provide support
to the Senior Adviser, Grant Operations as GOAT seeks to continuously improve
ways of working. This position has limited field travel and logistical support
for special projects.
Major Responsibilities:
Grants and Budget Management (estimated 75% of time):
·
Develop and maintain an expertise in the management of private and government
funded global awards that are highly complex multi-country, multi sub-award
grants and contracts
·
Develop and maintain a high-level understanding of Technical Excellence funding
streams, spending patterns and salary coverage to align grant funding with Unit
Operating Budgets. Alert the Senior Grants & Finance Coordinator when there
are issues.
·
Track and monitor salary lines in Technical Unit led grant budgets and Country
Program allocations and accurately recode in the appropriate IRC systems when
necessary
·
Review monthly BvAs and transaction detail reports, lead monthly budget
meetings and ensure that all BvAs and financial reports accurately reflect the
current and planned spending
·
Make any necessary spending plan adjustments for Technical Excellence led grants
·
Review and process sub-grants/allocations to partners and country programs for
grant activities
·
Manage and coordinate the approval of agreements, amendments, cost extensions
and no-cost extensions for grants
·
Lead, attend and actively participate in all grant related meetings within
Technical Excellence
·
Utilize existing IRC standard grant management processes and systems (PEERS,
OTIS, Project Cycle Meetings) and contribute to the development of new tools or
reporting formats to improve grants management
·
Work with other Grants staff to streamline and harmonize grants management
processes
·
Manage OTIS (Opportunity Tracking Information System) workflow for proposals,
ongoing grants, reporting, agreements and amendments
·
Work with relevant Technical Unit and HQ-based finance staff to ensure accuracy
of grant financial reports and promptly identify and advise the Senior Grants
& Finance Coordinator, TU Director, and applicable grant leads on areas of
concern
·
Develop guidance, templates, and toolkits to ensure timely submission of narrative
and financial donor reports
·
Produce interim and final financial reports as required for non-USG grants
·
Assist in donor relations; participate in calls with select donors, represent
Unit at donor meetings as the need arises; and communicate relevant priorities
to donors and internal business development and foundation relations units.
Business Development (estimated 20% of time):
·
Support the Senior Business Development Adviser in tracking the pipeline of
business development opportunities across Technical Excellence
·
Complete strategic evaluations and make recommendations for all potential
TU-led grants and facilitate review and approval as part of the Go/No go process
·
Support Unit technical staff in the development of proposals for new
opportunities, including reviewing and contributing to concept notes and full
proposals, crafting budgets in accordance with donor guidelines and program
needs and ensuring IRC compliance
Strategic projects support (estimated 5% of time):
·
Support the Senior Adviser, Grant Operations in engaging in strategic projects
for GOAT such as, but not limited to, the creation of a standardized Grant
Operations Guide, Onboarding Manual, and Grants staff training packages.
·
Serve as a focal point and staff representative for Grants Managers on process
improvements, gathering information through regular meetings on ongoing issues
related to TechEx grants management processes.
Key Working Relationships:
Position Reports to: Grants & Finance Coordinator, Grant
Operations and Analytics Team
Position directly supervises: N/A
Other Internal and/or external contacts:
Internal:
·
Regular contact with Technical Units, Finance teams, Global
Supply Chain team and the Awards Management Unit
·
Collaborate closely with country program staff.
External: Interact with donors, vendors, contractors, and consultants.
Job Requirements:
Education:
·
Bachelor’s degree in relevant field is or equivalent experience.
Work Experience:
·
Approximately 3 years of experience managing government and/or private grants
·
Demonstrated experience developing proposals for public and private donors
Demonstrated Skills and Competencies:
·
Excellent budget management skills including experience tracking expenses and
developing spending plans
·
Dedication to diversity, equity and inclusion and a strong passion for our
mission
·
Excellent organizational skills: the ability to multi-task, learn quickly, and
work independently and productively in a fast-paced and exact environment
·
Excellent interpersonal and communication skills: the ability to effectively
collaborate with and motivate a variety of people in a multi-cultural
environment
·
Excellent digital literacy: MS Word, Excel, and Desktop Publishing. Proficiency
in Excel preferred.
Language Skills:
·
Fluent in English; French, Spanish or Arabic language a plus
Working Environment:
·
Standard office work environment
·
Travel less than 20%
How to Apply
The Grant Operations &
Analytics Team strives to build a diverse and inclusive