Administrative Assistant
Job Summary
The Aga Khan University is
looking to hire an Administrative Assistant who will provide efficient support
services to the Chair and the Program Director in the Department of Pediatrics
and Child Health. The job holder will work closely with the program
Director to ensure smooth running of the Pediatrics Residency program in line
with the ACGME accreditations standards.
Responsibilities
- Provide
academic support for the Paediatrics Residency Program on behalf of the
Program Director
- Coordinate
selection interviews for the residency program
- In
close consultation with Program Director and Chief Resident, prepare
teaching and rotation schedules and ensure both schedules are disseminated
to faculty and students.
- Ensure
examination preparations are completed on time. Administer Continuous
Assessment Test in liaison with the Program Director
- .
Ensure the annually updated residency training manual is provided to the
academic office in a timely manner
- Prepare
attendance sheets for resident modules, send calendar invites of the
modules, issue evaluation forms to residents presenting, and ensure the
venue is booked and timetables are available.
- Provide
administrative support to the department of Pediatrics and Child Health as
required
- Record
meeting attendance, provide minutes for departmental, board of examiners,
dissertation, and DRTC meetings.
- Guide
new residents on CARE registration as well as Moodle registration
- Work
closely with Departmental Research Review Committee Chair to schedule
dissertations reviews and compliance.
- Provide
administrative support for ACGME -I in all related matters
- Work
closely with PGME to ensure that ACGME-I requirements are fulfilled
Requirements
- Higher
National Diploma in Business Administration or Secretarial Studies
- Desirable,
Bachelor’s Degree in Business Administration
- Proficiency
in computer applications
- At
least two (2) years of relevant experience
- Excellent
written and oral communication skills.
- Excellent
word processing and IT skills, including knowledge of a range of software
packages.
- Ability
to work under pressure and to meet tight deadlines.
- Excellent
organizational and time management skills.
- Excellent
interpersonal skills.
- Audio
typing and shorthand skills
- Ability
to relate well with faculty and hospital staff at all levels.
- Flexibility
and adaptability to juggle a range of different tasks and work extra hours
to meet deadlines
How to Apply
Interested & Qualified? submit
your CV and application on the company website.
