Assistant Office Administrator – Grade KEPHIS 8 (2 positions) – Ref: VA/8/10/2022
a) Job Specification
Duties and Responsibilities:
- Checking
and recording status of the files;
- Completing
and filing annual returns;
- Updating
annual returns diaries;
- Scanning
filed documents and saving in respective folders starting from current;
- Filing
documents in respective files;
- Filing
and keeping filing cabinet in good order;
- Other
work as assigned by the supervisor Operate office equipment to
necessitate work performance; - Security
of office records, documents and equipment to avoid misuse and
mishandling;
- Photocopying
and scanning of documents to enable use by relevant officers, electronic
transmission and storage;
- Handle
telephone calls and appointments to enhance relaying of information to
clients;
- Maintaining
office cleanliness to ensure that there is a conducive working environment;
- Attending
to visitors/clients for efficient service delivery and feedback; and
- Drafting
of routine correspondence to ensure that feedback is relayed to clients.
b) Person Specification
For appointment to this
grade a candidate must have: –
- Diploma
in secretarial studies preferably KNEC from an institution recognized in
Kenya;
- Fluency
in both oral and written English and Kiswahili;
- Excellent
interpersonal skills and integrity;
- Computer
literacy with typing speed of 50 wpm; and
- Compliance
requirements of Chapter 6 of the Constitution of Kenya.
c) Skills
- Proficiency
in computer applications;
- Communication
skills; and
- Analytical
skills and keen to details.
d) Competencies
- Ability
to work under pressure;
- Ability
to work independently and in a team; and
- Ability
to multi-task and prioritize work.
How to Apply
Interested and qualified
individuals are hereby invited to submit their application letter, Curriculum
Vitae, certified copies of the relevant certificates & transcripts and
National ID card to the Managing Director – KEPHIS by 15th November, 2022 at 5.00
p.m.
The applications can be
submitted in any of the
following ways;
- Hard
copy applications should be channeled to the address below, clearly
indicating the vacancy number on the envelop. The same can either be sent
by post or hand delivery to KEPHIS Headquarters at Oloolua Ridge, Karen;
- Soft
copy applications can be sent through applications@kephis.org
The vacancy number should
be clearly
indicated on the subject.
For detailed job
description, requirements and instructions on how to apply, please click here to
download.
All applications should
reach the Service not later than 15th November,
2022 at 5:00 pm. Only
shortlisted and successful candidates will be contacted. Canvassing in any form
will lead to automatic disqualification.
KEPHIS is an equal opportunity employer and selects candidates on
merit through fair and open competition from the widest range of eligible
candidates. Persons with disabilities are encouraged to apply.
PROF. THEOPHILUS M. MUTUI (PH.D)
MANAGING DIRECTOR