Projects Finance Officer
Closing date:
Reports To: Deputy Finance Manager – Projects
Length of Contract: 2 years
About CRS:
Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners, people of all faiths and secular traditions who share our values and our commitment to serving those in need.
CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct relief and food distributions to a comprehensive development program that works with partners and enhances local capacity. CRS Kenya programs now support children affected by HIV and community-based efforts to increase household incomes, improve family health and sanitation, and enha nce agriculture livelihoods.
Job Summary:
The Finance Officer – Projects will help coordinate and contribute to the
implementation of the projects/grants policies and procedures in compliance
with CRS’ established accounting standards, Generally Accepted Accounting
Principles (GAAP), donors’ rules and regulations, and legal requirements to
support high-quality programs serving the poor and vulnerable. The incumbent
will efficiently perform accounting services through documenting the
project/grant financial transactions by compiling, analyzing, and verifying
account information, preparing account entries, and delivering financial
reporting services throughout the project/grant life cycle.
Job Responsibilities:
- Carry out partner assessments and monitoring as
detailed in the SRFM Policy for the assigned partners including
preparation of assessment and monitoring reports highlighting capacity
building needs or other areas that require management’s attention.
- Review and validate supporting documentation before
processing of financial transactions to ensure all required documents are
accurate and complete and authorizations are in place.
- Ensure setup and maintenance of all data required
for processing financial transactions for assigned accounts in Oracle ERP
Insight financial accounting package.
- Record financial transactions following appropriate
authorizations. Review and analyze various accounts to detect
irregularities. Advise on corrective actions and prepare correcting
entries and adjustments, as necessary.
- Support in the preparation of and analysis of donor
reports and other financial reports for various internal and external
stakeholders.
- Support in the budget preparation including review
of new project proposals for internal & external submission.
- Prepare, monitor, alert the program manager,
facilitate, and manage the process of closing expiring grants within the
ninety (90) days period as required in the grants closure period.
- Ensure the integrity and quality of the data in the
CPs Project financial database including and not limited reviewing,
analysis of various account and alert relevant staff of any irregularities.
- Support in the preparation of the monthly Budget
Comparison Reports (BCR) and Inception to date reports (ITD), respond to
any queries from programs relating to the BCR report. In addition,
preparation of finance indicators reports on monthly basis alert
management on any exceptions and make recommendations as appropriate.
- Gateway Support for Kenya and Somalia ensuring
timely uploading of subrecipients assessment & monitoring reports and
updating of the relationship monitoring schedules as appropriate.
- Monitor disbursement/receipt schedules, alert
relevant staff of due payments/liquidations, and maintain appropriate
communication and follow-up to facilitate timeliness of financial resource
management.
- Provide technical assistance and capacity building
for staff and partners, including interpretation of policies, setting up
of systems, trouble shooting and resolution of outstanding issues.
- Evaluate and monitor subrecipient financial
management processes in accordance with policy and strengthen capacity of
partner in financial accounting and transactions.
- Prepare various, periodic, and ad hoc financial
reports, as needed, and perform variance analyses to assist with
decision-making and proper management of financial resources.
- Provide information to subrecipients and staff on
financial accounting policies and procedural compliance issues and
contribute to capacity strengthening.
- Perform assigned treasury (cash payment/receipt,
cash forecast, etc.) duties, as long as segregation of duties is ensured.
Travel Required At
least 40% of time
Personal Skills
- Excellent analytical skills with ability to detect
and report inconsistencies
- Conscientious, accurate and thorough with great
attention to detail
- Ethical conduct in accordance with recognized
professional and organizational codes of ethics
- Proactive, resourceful, solutions oriented and
results-oriented
- Teamwork and ability to work collaboratively
Preferred Qualifications
- Familiarity with the relevant public donors’
regulations a plus.
- Proficient in Excel and experience with Word and
PowerPoint. Knowledge of Oracle Enterprise Resource Planning (ERP)
Accounting package or similar financial reporting software is a plus.
Key Working Relationships:
Supervisory: None
Internal: Finance Manager,
Deputy Finance Manager, Finance Staff, Project Managers, and Officers
External: Partner finance
& staff, public donors & representatives
Typical Background, Experience &
Requirements:
Education and Experience
- B.A. degree in Accounting, Finance, Economics,
Business Administration with courses in accounting, or a qualification in
accounting (CPA/ACCA or equivalent).
- Minimum of three years experience in a position with
similar responsibilities, preferably with an international or local NGO,
or a financial/banking institution.
- Knowledge of the relevant public donor regulations
is preferred.
- Proficient in MS Office packages (Excel, Word,
PowerPoint, Visio), Web Conferencing Applications. Knowledge of Oracle ERP
financial accounting package or similar financial reporting software
preferred.
- Demonstrated commitment to respect, equity,
diversity, and inclusion including gender equality.
Agency-wide Competencies (for all CRS
Staff):
These are rooted in the mission, values, and
guiding principles of CRS and used by each staff member to fulfill his or her
responsibilities and achieve the desired results.
- Integrity
- Continuous Improvement & Innovation
- Builds Relationships
- Develops Talent
- Strategic Mindset
- Accountability & Stewardship
Disclaimer: This
job description is not an exhaustive list of the skill, effort, duties, and
responsibilities associated with the position.
What we offer:
CRS offers a comprehensive benefits package and the opportunity to work in
a collaborative, mission-driven culture that is committed to improving the
lives of the poor throughout the world.
*Our Catholic identity is at the heart of our
mission and operations. Catholic Relief Services carries out the commitment of
the Bishops of the United States to assist the poor and vulnerable overseas. We
welcome as a part of our staff people of all faiths and secular traditions who
share our values and our commitment to serving those in need. CRS’ processes
and policies reflect our commitment to protecting children and vulnerable
adults from abuse and exploitation.
CRS Kenya strives to be a place where a
diverse mix of talented people want to come and work, stay, and do their best.
CRS provides equal employment opportunity to all qualified employees and
applicants for employment and does not discriminate based on race, color,
religion, ancestry or national origin, sex, age, marital status, physical or
mental disability or handicap, medical condition and any other status protected
by law. As an equal opportunity employer, CRS will recruit, hire, train and
promote persons solely on their qualifications and abilities.
*By applying to this job, I understand and
acknowledge that CRS requires its staff to treat all people with dignity and
respect and to actively prevent harassment, abuse, exploitation, and human
trafficking. Further, I understand that if I am a successful candidate, I will
be subject to a comprehensive background check, and my personal/professional
references will be asked to evaluate my behaviors related to the above
safeguarding-related topics.*
Catholic Relief Services carries out the commitment of the Bishops of the
United States to assist the poor and vulnerable overseas. Our Catholic identity
is at the heart of our mission and operations. We welcome as a part of our
staff and as partners people of all faiths and secular traditions who share our
values and our commitment to serving those in need.
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