HIV-TB Study
The Office of Research and Program at
Kenyatta National Hospital in collaboration with the University of Washington
is seeking to fill the following position.
Position: Administrative
Assistant
Location: Kenyatta
National Hospital
Reporting to: Study
Administrator and Principal Investigator
Roles and Responsibilities.
·
Prepare payroll for the project
staff, follow through the payment and submit statutory deductions to relevant
bodies.
·
Implement financial and
administrative policies as established by KNH and Various donor partners
·
Follow Payment vouchers and other
accounting documents through KNH finance department to ensure they are paid in
time are properly described, filed and stored safely.
·
Ensures that petty cash is available
and its management is according to the set guidelines and cash counts are done
from time to time.
·
Maintain a well updated asset
register for all the project and ensure all assets are properly labeled and
recorded in the asset register.
·
Prepare and maintain records of
correspondence with institutional review boards, ethical review committees,
donors and collaborators.
·
Coordinate and make arrangements for
venues for meetings and training sessions.
·
Coordinating and reporting progress
of the study administrative activities.
·
Maintain personnel files i.e. CVs,
appointment letters, contracts, leave records etc.
·
Ensuring staff paychecks are
processed on time, as well as preparation and payment of locum salaries and
benefits.
·
Procuring of office, lab and clinic
supplies.
·
Keeping supplier records and
maintaining the supply reorder levels.
·
Other duties as they may be assigned
by the administrator.
Qualifications:
·
Applicant should be a holder of
Diploma in project management/ Business management or a related field.
·
At least 3 months experience in
administration position
·
Proficient in the use of Ms excel
·
Ability to work with minimal
supervision
·
Strong analytical, organizational,
written, and verbal communication skills
Applications must include the
following:
·
CLICK HERE to
complete our online application form
·
Complete CV with 2 referees
indicating their telephone contacts and email contacts
·
MUST attach all the relevant
certificates and testimonials
If qualified for the above post,
please send your CV to the email hivtbstudy1@gmail.com by Close of Business
19th August 2019