KFS GRADE 12
(193 Positions)
REF-KFS/RMA/2019
This is the entry and induction grade into the Records
Management Officers cadre. Staff at this level will be deployed at the
Headquarters and field stations in any of the following units/sections:
Accounts, Supply Chain Management /Human Resource Management & General
Registries; and General and Office Administrative Services
The officers will be required to carry out clerical duties under
the supervision and guidance of a senior officer.
Responsibilities
·
Carrying out transactions related to
accounts, maintenance of cash book, revenue collection, filing receipts and
safe custody of accountable documents;
·
Prepare initial documents for
issuance of stores;
·
Maintain updated inventory and supply
chain management records,
·
Cleanliness of the stores and orderly
arrangement of inventory,
·
Receiving filing and dispatching of
correspondences, files opening, classification, indexing & shelving of the
files,
·
Accessing files and conveying to
users, tracking movement of files and withdrawals,
·
Replacement of obsolete files and
maintaining electronic systems of managing records;
·
Record and confirm appointments,
record visitors personal details,
·
Sort officials and invited guest name
tags, keep custody of visitors identification documents,
·
Receive direct and guide visitors to
designated areas and offices, issue visitors passes and badges,
·
Taking oral dictations, word and data
processing from manuscripts, operating office equipment,
·
Ensuring security of office
equipment; documents and records,
·
Attending to visitors/clients,
handling telephone calls and appointments;
Qualifications
·
Certificate in Kenya Accounts
Technician Certificate II (KATC) or Diploma in Accounting/Finance from KASNEB
or equivalent
·
Certificate in computer applications
proficiency
OR
·
Certificate in Supply Chain
Management from KISM or equivalent from recognized institution
·
Certificate in computer applications
proficiency
OR
·
Certificate in Records
Management/Archives Administration/Human Resource/ Front Office or equivalent
from recognized institution
·
Certificate in computer applications
proficiency
OR
·
Business Education Single and Group
Certificates (BES & GC) from the Kenya National Examinations Council in the
following subjects:-
1. Typewriting
II (minimum 40 w.p.m)/Computerised Document Processing II;
2. Business
English I/Communications I
3. Office
Practice I;
4. Commerce
I
OR
·
Craft Certificate in Secretarial
Studies from the Kenya National Examinations Council; and
·
Certificate in computer applications
skills from a recognized institution.
Statutory requirements for the positions;
Be a person of high integrity who meets the requirements of
Chapter (6) six of the Constitution specifically;
·
Have a valid certificate of good
conduct.
How to Apply
Interested candidates who meet the requirements should apply,
clearly indicating reference number for the position. Applications should
include current curriculum vitae indicating current and expected remuneration,
mobile number, names and contact details of three referees, copy of national
identity card, copies of testimonials, copies of professional and academic
certificates, statutory requirements (As specified for each of the positions in
the detailed job description in KFS website) should be sent through the post
office or hand delivered to the following address so as to reach the Service
not later than 19th August, 2019 by 5.00 pm.
All applications should be clearly marked with the position
reference number on the envelope.
Chief Conservator of Forests,
Kenya Forest Service, Karura, Off Kiambu Road,
P.O. Box 30513-00100, G.P.O
Nairobi, Kenya.
Note:
Canvassing will lead to disqualification. The Service is ISO
accredited and an equal opportunity employer. Only shortlisted candidates will
be contacted. Applicants living with disabilities and those from marginalized
areas and minority communities are encouraged to apply.