About Bidhaa Sasa
Bidhaa Sasa is a women-focused start-up that uniquely combines financing and last-mile distribution of modern household goods in a one-stop shop for the rural areas. We make technology goods, such as solar systems and efficient jikos, both accessible and affordable by offering consumer financing to the under-served and un-banked. We deliver life improving products to our clients’ doorsteps while making all products payable in affordable installments.
We sell our products through groups
that are recruited and managed by women leaders in the rural heartlands of
Bungoma, Kakamega, Nandi, Vihiga and Siaya Counties. Since our humble
beginnings in 2015, we have reached over 18,000 clients and are expanding our
reach further with new locations.
Bidhaa Sasa is a women-focused start-up that uniquely combines financing and last-mile distribution of modern household goods in a one-stop shop for the rural areas. We make technology goods, such as solar systems and efficient jikos, both accessible and affordable by offering consumer financing to the under-served and un-banked. We deliver life improving products to our clients’ doorsteps while making all products payable in affordable installments.
Administrative Assistant
About the role
We are looking for a dedicated,
smart, and self-driven individual who has exceptional time management,
organisation and communication skills to coordinate and manage the
administrative day to day operations of the company.
The ideal candidate will be
experienced in handling a wide range of administrative and executive support
related tasks and will be able to work under tight timelines, manage high
levels of pressure and work closely with both Directors and key staff.
This person must be well organised
and enjoy the administrative challenges of supporting a dynamic business. The
position will be based in Nairobi and may require flexibility around working
hours and upcountry travel, and so we encourage candidates to consider this
before applying.
Responsibilities
Bookkeeping and Payments
·
Process online payments for purchases
made (suppliers, statutory remissions, rent for the different offices, monthly
bills etc);
·
Enter and track business expenses
data on a weekly basis;
·
Follow up on staff expenses and
advances in a specific tracking tool and calculate balances;
·
Proposing and maintaining
administrative tools to track recurrent expenses, refunds;
·
Checking that all receipts/invoices
recorded in the cash books are physically present at the end of the month in
the invoice/receipt file;
·
Filing receipts/invoices and all
financial documents in an organized manner;
·
Filing and remittance of monthly
statutory returns (PAYE, NHIF, NSSF).
Operations, Correspondence and
Administration
·
Follow up with suppliers to receive
goods and ensuring that the documentation (invoices, delivery notes, ETRs etc.)
is complete and filed;
·
Ensure receivables from suppliers
(whether goods or cash) are remitted in a timely manner;
·
Temporarily cover logistics aspects
such as corresponding with our courier and transport partners on product
shipments;
·
Composing and preparing
correspondence such as NHIF registration for new staff; this may include
confidential matters at times;
·
Filing and effective record keeping
of all company information;
·
Ensuring timely delivery of office
supplies and liaise with suppliers on replacement of faulty products;
·
Sourcing for office supplies and
organising for maintenance of office equipment;
HR and Internal Team Support
·
Staff loans administration
(preparation of the agreement letters & follow up and ensuring correct
entries in the HRMIS);
·
Keeping the staff records in the
HRMIS up to date and processing of staff IDs;
·
Work collaboratively with all team
members to support the day to day operations and chips in to sort
administrative needs for both the Nairobi and upcountry (mainly remotely)
teams.
Qualifications
·
You are a doer and get things done
with great attention to detail;
·
You’re passionate about rural development
and making a difference for the less well-off in this country and excited about
working in a multi-cultural environment; You value diversity and are respectful
to others;
·
You are a team player who leads by
example and excellent at listening and building trust and long-lasting
relationships with clients and within teams;
·
You value ownership and freedom in
exchange for accountability and responsibility;
·
You are self-driven, highly organised
and able to operate independently towards set targets;
·
You have the ability to manage
different conflicting priorities;
·
Demonstrated proactive approaches to
problem-solving with strong decision-making capability;
·
Ability to demonstrate emotional
maturity, high integrity and confidentiality;
·
Minimum two years’ experience in an
administrative role;
·
Excellent knowledge of using
Microsoft Office products; with a high proficiency in Excel;
·
B+ or higher at Secondary School and
a Diploma or University Degree in a business related field with a Second Class
Upper or equivalent;
·
Fluency in both speaking and writing
English & Kiswahili;
·
Excellent written and verbal
communication skills.
Our culture – We are the right
organization for you if
·
You believe in the potential of rural
communities to improve their family’s lives and are eager to ensure everyone
has an equal part in Kenya’s development. We put the client at the centre of
all our decisions and actions.
·
You enjoy the thrill of start-up life,
where we fail and learn from it, where things change fast, and every day brings
new challenges. We are a small team working tirelessly to achieve something
that has not been done before!
·
You are excited about working in a
multi-cultural environment, where we have open communication channels, are
transparent about challenges and mistakes, learn from each other and respect
and leverage our diversity to make the business work.
·
You want your ideas to be heard and
participate in business strategy: Our team is collaborative and supportive. We
listen to insights from our staff and clients, because we know that otherwise
we can’t succeed.
Remuneration & Application
·
Ranging from Ksh. 35,000 to Ksh.
40,000 gross per month. This is a full-time position where working days are
Monday to Friday with additional tasks which may need to be done on Saturday;.
·
Deadline for submitting applications
18th February 2019;
·
Applications will be considered on a
rolling basis;
·
Only shortlisted candidates will be
contacted.
NB: Bidhaa Sasa never asks candidates
to pay any application fees