IMA World Health
Program Assistant
S/he will work with the program teams
in planning and executing meetings, trainings/workshops and other program
activities at county/national and sub-county level.
Program Assistant
Reporting to the Administration
Manager, the Program Assistant/s will provide programmatic and operational
support to the program teams. S/he will work closely with the program teams at
both national/county and sub-county levels.
The Program Assistant will be
responsible for providing programmatic and administrative support to Afya
Jijini program teams across all the program areas.
The support will include but not
limited to logistics, compilation of Activity programmatic and payment reports,
reconciliation of technical and program activities, raising of Purchase and
Activity Requests on a timely manner.
Essential Functions
·
In collaboration with the program
teams, support organizing for program meetings, training activities and other
form of activities.
·
Provides support in compiling the
weekly program Activity schedules for the assigned technical/Program teams and
provides required programmatic and administrative support.
·
Works closely with the Program focal
persons to ensure that procurement and Activity Requests for scheduled
activities are raised on a timely and proactive manner in accordance with laid
down procedures while maintaining necessary close liaison with the authorizing
officers, Finance and procurement teams for timely execution.
·
Maintains familiarity of program
budgets whenever completing purchase and/or Activity Requests.
·
Ensures necessary Activity Trackers
are completed and updated.
·
Supports program teams on update of
required program databases such as iRIS and Trainet.
·
Ensures that Activity/program unit’s
issues related to procurement & finance are profiled and resolved without
delay.
·
Support the technical team in
reconciliation of activity reports and necessary back-ups of final reports.
·
Ensures that all relevant activity
documents are submitted to Finance on a timely, accurate and proactive manner
for timely processing of participants’ allowances.
·
Maintains adequate technical
knowledge by attending program meetings including necessary collaboration to
ensure that there is reasonable understanding of the Afya jijini program and
its operations.
·
Maintains Professional development by
ensuring that there is initiative to interact with all program areas/persons
with a view gaining of broad programmatic and operational understanding.
·
Handling correspondence regularly
amongst teams ensuring action and follow ups are maintained.
·
Develops and maintains necessary
filing system for assigned program documents.
·
Perform any other duties assigned by
the supervisor.
Minimum Requirements
Education & Experience
·
Diploma in a suitable field such as
social science, finance and accounting, project management, or office
management
·
Degree is an added advantage
·
Minimum of one year working
experience
Competencies
·
Proficient with Microsoft Office
applications (Word, Excel, and PowerPoint).
·
Fluent in English & Kiswahili
·
Effective verbal and written
communication skills
·
Attention to details
·
Ability to handle multiple tasks
simultaneously with prioritization
·
Good interpersonal skills with
ability to effectively interact within and across all project teams
·
Self-driven, able to work
independently with minimal supervision
·
Flexibility to adapt to changing
program requirements.
·
Able to work innovatively to address
programmatic challenges in a high pressure environment.
TB / HIV Service Delivery Advisor
With
a mission to restore health and healing to those most in need, IMA World Health
is a non-profit, faith-based organization that offers extensive expertise in
health systems strengthening as well as neglected tropical diseases, malaria,
HIV, non- communicable diseases, and sexual and gender based violence
prevention programs in some of the most challenging and post-conflict settings
throughout Africa, Asia, and the Caribbean.
IMA
in Kenya is looking to recruit TB / HIV Service Delivery Advisor for the Afya
Jijini Project.
Role Summary: IMA
World Health is seeking a TB/HIV Service Delivery Advisor to contribute to
HIV/AIDS/TB programmatic efforts in Kenya. This position is expected to guide
TB/HIV service of IMA’s PEPFAR-funded programming in Afya Jijini, a USAID
funded contract working in Nairobi County.
As Afya Jijini team member and reporting to the DCOP/SDTA, this
position will:
·
Work closely with the DCOP to ensure
standardization of HIV/TB care and treatment and prevention services (HTS,
PMTCT, VMMC) across all Afya Jijini supported sites
·
Provide leadership to HIV care and
treatment service delivery integration activity design, planning, and
implementation
·
Ensure the development and
implementation of the minimum packages of care for HTS/VMMC/PMTCT/TB/HIV Care
and Treatment across all the Afya Jijini sites, in line with the National
program
·
Be responsible for providing day to
day contact with each cluster teams on HIV care and treatment and TB and VMMC
activities, providing technical assistance to establish and strengthen
implementation of integrated and comprehensive HIV Prevention, Care and
Treatment and TB activities at each supported site, improve quality of services
and monitor progress towards achievement of quality results in order to attain
the objectives of Afya Jijini.
·
Participate in the development and
implementation of integrated project work plans and oversee the implementation
of the same
·
Represent the project in PEPFAR
funded activities with USAID, PEPFAR, and other implementing partners
·
Provide targeted mentorship and
supportive supervision at Afya Jijini supported facilities
·
Supervise and/or mentor select
technical and programmatic staff
·
Ensure achievement of all project
deliverables including quarterly and annual PEPFAR targets
·
Work closely with the M/E team to
ensure timely quarterly and annual reporting of HTS/VMMC/PMTCT/TB/HIV care and treatment
achievements
·
Participate and contribute in Nairobi
Regional Technical Working groups (HTS/VMMC/PMTCT/TB/HIV Care and Treatment),
selected national TWGs and ensure National initiatives are implemented at Afya
Jijini supported facilities, as needed
·
Work closely with other technical
leads within the Afya Jijini consortium to ensure integration of activities
across the various program areas (WASH, CQI, Laboratory, Pharmacy, RMNCH, HRH)
·
With the respective program Officers
at the County, Sub County and Sub Grantees, coordinate the Afya Jijini
implementation of HTS/VMMC/PMTCT/TB/HIV Care and Treatment activities in line
with the National HIV program
Minimum Qualifications
·
Medical Doctor with Advanced Degree
in Medicine (M.Med) or Public Health
·
Demonstrated technical leadership in
integrated HIV programming
·
A minimum of five years’ experience
in PEPFAR funded programming
·
Experience working county and sub
county teams as well as representation in HIV national forums in Kenya
·
Proven management skills and a research
background will be an added advantage
·
At least 3 years clinical experience
in HIV care and treatment programs
·
Technical understanding of quality
and quality improvement with experience in implementing the same in a large HIV
Program
Manager, Communication and Knowledge Management
The
Manager, Communication and Knowledge Management works with the M&E,
technical, programmatic and administrative staff to ensure that information
developed by is shared and transformed into readily available knowledge that
supports effective decision-making.
Summary of Responsibilities:
·
Provide technical support to the
project to develop capacity in information and knowledge management
·
Coordinate programs and initiatives
related to dissemination and use of knowledge acquired by AFYA Jijini
consortium partners and national/international stakeholders
·
Develop, produce, disseminate and
distribute Afya Jijini communication materials in clear and accessible manner
for a range of technical and non-technical audiences.
·
Serve as the point of contact with
USAID Kenya on media and public relations matters as well as the in-house
expert on branding, marking, and positioning of Afya Jijini communications
materials and deliverables.
·
With the technical team, lead the
documentation and dissemination of core technical issues, strategies and
lessons emanating from AFYA jijini’s work.
·
Support capacity development of the
technical team in writing and documentation, and lead the packaging and
dissemination of AFYA Jijini success stories and lessons learned.
·
Provide assistance to work teams in
planning knowledge-sharing strategies, including approaches to remote
collaboration and technical knowledge updates.
·
Regularly promote knowledge exchange
and learning opportunities e.g. coordinating Brown-Bag presentations, informing
staff of applicable online discussion lists and communities of practice
internal and external to Afya Jijini.
·
Proactively seek out and acquire
content suitable for sharing within the office and through organization-wide
repositories,
·
Work with Program, Finance and
Administrative teams to ensure timely submission of high quality quarterly,
semi-annual, annual and end of program reports to donor and HQ.
·
Serve as focal point for the
collection and standardization of training manuals and materials prior to them
being sent for printing.
·
With the program officers, regularly
develop and issue program status materials, leaflets, brochures etc. that
portray the achievements and status of the project, aimed at different
audiences.
Job Requirement, Knowledge, Skills and Competencies:
·
Master’s Degree in Communication or
related field; OR Bachelor’s Degree or with 3-5 years’ experience in knowledge
management
·
He/She must have at least 5 years’
professional communications experience as a writer/editor preferably in
Reproductive Health, International Health and/or HIV/AIDS.
·
The candidate should demonstrate
excellent interpersonal skills, high level of conceptual and strategic thinking
as well as writing and editing skills.
·
Extensive practical experience in
applying information technology to the implementation of knowledge management
and knowledge sharing .
·
Demonstrated ability to
prepare/review complex technical reports; and deliver effective oral
presentations
·
Demonstrated competence to assess
priorities and manage a variety of activities in a time-sensitive environment
and meet deadlines with attention to detail and quality. .
How to Apply:
Please
submit your application to jijinihr@imaworldhealth.org
Closing date: 20
Nov 2018