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NGO Jobs in Nairobi, Kenya - IPA

Innovations for Poverty Action (IPA)

Job Vacancy: Operations Associate – Field Office, Kenya
(1 Position)
Deadline to Apply: 25th July 2018
Start Date: 1st September 2018
Location: Nairobi
Duration: 1 Year (Renewable)
Eligibility: Position open to local Kenyan hires only

About Innovations for Poverty Action: Innovations for Poverty Action (IPA) is an international non-profit research organization dedicated to discovering and promoting effective solutions to global poverty problems.
IPA works in partnership with development partners and academic researchers to create and evaluate approaches potential solutions to poverty problems using randomized evaluations in the fields of health, education, microfinance, governance and agriculture.
We also mobilize and support these decision makers to use these solutions to build better programs and policies at scale.
About the Position: The Operations Associate under the general supervision of the Deputy Country Director and within the limits of Innovations for Poverty Action-Kenya policies and procedures, will provide operations management support to the IPA-Kenya Country office.
S/he will work more closely with project teams to facilitate forward-planning for projects’ operational needs in line with IPA’s overall strategic operations and ensure compliance and acquisition of the necessary research approvals and permits.
Below is a list of some of the general duties and responsibilities.
Duties and Responsibilities:
Research authorization and Immigration Compliance:  50% – time coverage
1. IRB and other research approvals
·         Work with the Deputy Country Director to manage the acquisition of ethical approvals and research permits for projects.
·         Maintain relationship with ethical approval boards, and help identify new review boards as necessary
·         Support projects to ensure research approvals are up to date and renewals done on a timely fashion.
·         Work with Research Managers on closing out projects that have ended with the relevant ethics review board and NACOSTI
·         Work with projects in coordinating County approvals
·         Managing IPA licensing process with NACOSTI. This includes submission of regular progress reports on the active projects.
·         Ensuring relevant guidelines are up to date.
·         Work with Research Associates to ensure all field staff have received training on human subjects as required.
·         Reviewing IRB and NACOSTI applications to ensure compliance with the specific requirements
·         Updating project approvals on salesforce regularly.
·         Work with policy team on the dissemination of county updates.
2. Immigration
·         Support with filing and following-up with work permits applications for international staff as needed and ensure that an up-to-date database is maintained.
·         Work with the Deputy country director in ensuring all expatriates working in IPAK offices have the right documentation supporting their work in Kenya.
·         Maintenance of Expatriate Employee files.
·         Managing relationship with PWC.
·         Lead pre-arrival onboarding of both long term and short-term Expatriates expected to arrive in Kenya for the first time, this includes, overseeing their travel logistics and exploring on options.
3. Community Entry
·         Work with the relevant managers on community entry planning and outreach initiatives.
Safety and Security Management: 40%-time coverage
·         Close monitoring of the security environment, troubleshoot, explore, and adapt new and/or additional risk mitigating safety and security measures, suggest and advise on implementation and adaptation.
·         Support in providing updated strategic analysis of local political, and social context, analyze, and assess possible development and impact on current and new IPAK operations and environment.
·         Act as a point of contact for staff to present their security and safety concerns to management in a formal (and if necessary confidential) way.
·         Perform security orientation for all staff members, including orientation calls with international staff before they reach their duty station.
·         Take lead in the development and annual revision of field office security plans, hereby fire-, relocation-, hibernation-, compound and location evacuation plans and SOP’s, as well as give necessary feed in to country security plan – Lead the revision and update of the IPAK Security Policy, and management of the weekly planner and risk matrix.
·         Update and maintain the internal system for communication in case of emergencies.
·         Maintain appropriate systems and platform for gathering security information (INSO, embassies, etc.), and represent the organizations in specific security forums.
·         Guide, adapt, and monitor implementation of security procedures and regulations.
·         Report and advise on repercussion for security breaches recorded.
·         Coordinate monthly security round tables for all staff based in different regions/offices.
·         Management of the internal safety and security email account.
·         Oversee and guide management of security at the office.
·         Journey management for high risk areas in liaison with Procurement and other stakeholders.
Other responsibilities: 10%-time coverage
·         Participate in working groups as assigned by supervisor.
·         Management of IPA Kenya Resources folder, ensuring the table of contents is up to date and working with other departments on updating current information.
·         Lead safety and security and compliance onboarding of new staff members.

·         Google groups management as required.
Qualifications and Experience:
·         Bachelor’s Degree preferably social science.
·         Post graduate diploma or masters is an added advantage.
·         Proven experience or familiarity with Human subjects’ certification and research protocols.
·         Familiarity with proposal development and review.
·         Attention to detail.
·         Ability to work under a lot of pressure.
·         Ability to handle confidential information with discretion.
·         Excellent communication skills, both oral and written.
·         Can demonstrate having worked independently under minimal supervision
·         Demonstrate experience in working on compliance related issues.
·         Experience working with an international research organization will be preferred.
How to Apply
CLICK HERE to apply online

Job Vacancy: Administration and Logistics Associate – Field Office, Kenya
(1 Position)
Deadline to Apply: 25th July 2018
Start Date: 1st September 2018
Location: Nairobi
Duration: 1 Year (Renewable)
Eligibility: Position open to local Kenyan hires only
About Innovations for Poverty Action: Innovations for Poverty Action (IPA) is an international non-profit research organization dedicated to discovering and promoting effective solutions to global poverty problems.
IPA works in partnership with development partners and academic researchers to create and evaluate approaches potential solutions to poverty problems using randomized evaluations in the fields of health, education, microfinance, governance and agriculture. We also mobilize and support these decision makers to use these solutions to build better programs and policies at scale.
About the Position: The Administration and Logistics Associate under the general supervision of the HR and Administration Manager and within the limits of Innovations for Poverty Action-Kenya policies and procedures, will manage country office systems that support the administrative and logistical needs of the IPA Kenya office.
S/he will supervise the Admin team across the country and will have significant collaboration with other support departments (HR, Operations, Finance and Procurement).
Below is a list of some of the general duties and responsibilities.
Duties and Responsibilities:
Administration and Logistics
·         Coordinate Office Administration: jointly supervise the Administrative Assistants to ensure that IPA’s offices are managed efficiently.
·         Scheduling work assignments across Administrative staff, setting priorities for the department.
·         Lead performance planning and management for the Administrative team.
·         Take the lead on Administration onboarding of new staff.
·         Regularly update the administration and logistics documents, policies and procedures.
·         Plan and Coordinate Administrative procedures and systems and device ways to streamline processes.
·         Office Space allocation management.
·         Organize and supervise office activities, including renovations, event planning etc.
·         Keep up with organizational changes and new developments to be able to support from the administrative front.
·         Manage other IPAK Administrative Services: examples include travel, vehicle management and visitors’ logistics, maintenance of internal IPAK communication systems such as internal Management contact email list.
·         Capacity building and training of the Admin team.
Finance and Procurement
·         Developing and managing departmental Budget
·         Monitor Administrative Staff invoice registers and ensuring submission of invoices to finance department on a timely manner.
·         Auditing the invoice registers regularly to ensure contracted suppliers have been paid on time.
·         In charge of compiling running costs across all IPA-K offices and allocating them to funding sources accordingly.
·         Work with Procurement Associate in the procurement and management of all contracted suppliers and ensuring they have valid contracts.
Occupational Safety and Health
·         Work with the HR and Senior Management to ensure that the organization is compliant with the Occupational Safety and Health Act provisions in terms of compliance; training, audits and committee meetings.
·         Act as Liaison with other departments to ensure compliance with the Act.
·         Screen incoming correspondence on the info-Kenya email and ensure critical and sensitive information flows to the appropriate persons in a timely manner, and follow
up as needed.
Qualifications and Experience:
Required
·         Bachelor’s degree in a business-related field, preferably business Administration
·         At least 3 years of experience managing staff
·         Knowledge of working processes: procurement cycle, fleet management, etc
Required skills, qualities and attributes:
·         Demonstration of strong leadership skills
·         Excellent word, excel and mail merge skills
·         Fluency in spoken and written English
·         Excellent communication and interpersonal skills
·         Team leader but collaborative
·         Ability to prioritize among many pressing issues
·         Ability to work with minimum supervision
Desired
·         Previous experience in an international organization
How to Apply
CLICK HERE to apply online
Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the Administration and Logistics Associate. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA

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