Logistics Clerk
Working under the overall guidance of
the Chief Operations Officer, the Logistics Clerk will assist their supervisor
in collating information in all aspects of KENPHIA Survey from fleet logistics
operations and procurement.
Responsibilities:
·
Facilitate and assist in expediting
communication and assigned tasks between ICAP Kenya, Regional and New York
procurement teams, Logistics service providers, ICAP Fleet Team and the project
Technical team to minimize delays
·
Coordinates local /international
inbound & outbound shipments, and liaising with the Central Warehouse,
·
Local and International Procurement
teams
·
Oversee material tracking system to
make sure that it remains up to date and end users receive real time material
status information and reports as needed
·
Monitor delivery schedules and
coordinate with Warehouse, Procurement teams and clearing agents to ensure
on-time delivery
·
Facilitate the administrative process
of import/export documentation, meeting customs as well as other relevant regulatory
body requirements (e.g. KRA, KMLTTB, PPB, KEBS etc)
·
Organize documentation for
import/export of equipment and Supplies via all modes of transport Sea/Air
/Overland transport to various project sites
·
Pre-Alert all project sites (Central
warehouse and Satellite Laboratories) of all incoming and outgoing equipment
and supplies and provide relevant documentation and online tracking
Qualifications
·
Must be a university graduate
·
Minimum of 3 years’ experience in a
similar role working in a high-volume in logistics, warehousing or shipping
company
·
Must have a good knowledge of
logistics and customs regulations in Kenya
Communications Officer
Reporting to the KENPHIA Project
Director, the Technical Communications Officer will be responsible for
preparing accurate project reports, standard operating procedures, training
manuals and developing the communications strategy for the project alongside
the Ministry of Health.
Responsibilities:
·
Work closely with technical staff
from ICAP and project stakeholders including the Ministry of Health to develop
promotional information and communication material that will explain complex
information in a clear and concise manner to key audiences in English and
Kiswahili
·
Coordinate and ensure implementation
of project and survey communication strategy, including communications at
national, county and community levels
·
Lead an effective media engagement
strategy through working with stakeholders to develop, write, lay out, produce
and distribute a range of key communications materials, including but not
limited to: briefs to policy makers and national and community leaders,
press-releases, feature articles, opinion pieces, brochures for participant
recruitment, radio spots, banners, posters, and project teams branded dressing
·
Organize and coordinate project
events as required including workshops, trainings, sensitization and
dissemination events
·
Perform other duties, as assigned
Qualifications
·
A degree in mass communication
including media and photography with experience in technical writing within the
life sciences.
·
Experience working as a journalist
for a major media house or newspaper for at least 3 years strongly preferred.
Experience in HIV or health related work would be a bonus.
·
Excellent writing and communication
skills English and Kiswahili
·
Computer proficiency including web‐based
applications, flair for working with visual materials; a powerful creative eye;
audio visual presentation design skills are desirable.
·
Keen understanding of traditional
media, social media and use of new technologies for communication.
·
Strong analytical and organizational
skills.
Laboratory Coordinator
Reporting to the KENPHIA Senior
Laboratory Advisor, the Satellite Laboratory Coordinator will be responsible
for overseeing the satellite laboratory operations of the KENPHIA survey.
The Satellite Laboratory Coordinator
will also work closely with Regional Coordinators, Field and satellite lab team
leaders to ensure that laboratory samples are correctly collected, processed,
and transported and that results are returned in a timely manner.
Responsibilities:
·
Coordinate the setting up and closure
of new satellite laboratories
·
Provide oversight for all satellite
laboratory activities and ensure adherence to standard operating procedures on
the below key satellite laboratory activities
·
Processing of plasma and dried blood
spots
·
Labeling, packaging and data capture
of all the sample aliquots into the electronic lab data management system
(LDMS)
·
Conducting of Geenius HIV and other
point of care assays are performed in time and results availed in time for
return to participants;
·
Temporary storage of plasma and DBS
specimens in freezers and documentation of samples in LDMS
·
Coordinate shipment of samples from
Satellite laboratories to the Central laboratory
·
Help in resolving QA/QC as well as
any data testing result discrepancies between field and satellite laboratories
and any other testing discrepancies;
·
Ensure satellite laboratories
adherence to laboratory Health and Safety procedures
Qualifications
·
Higher National Diploma or Degree in
Medical Laboratory Sciences or its equivalent
·
At least 2 years of experience
managing a clinical or a research laboratory involved in human clinical trials
·
Extensive knowledge and experience in
design, implementation and management of laboratory services in HIV programs
·
Broad understanding of HIV point of
care technologies and other testing platforms
·
Knowledge/experience of procurement
procedures and equipment/supply/stock tracking and inventory
·
Experience with lab-related data
management systems
·
High level of proficiency in relevant
computer applications, particularly Excel
·
Excellent interpersonal, management,
and communication skills
ICT Officer
The ICT officer will be the first
line support contact person for all the field ICT issues reported relating to
questionnaire/lab test content, tablet use and data transmission. This
individual will report to the KENPHIA ICT/Data Manager.
Responsibilities:
·
Provide first line support to issues
reported by field teams, which include:
·
Resolve questionnaire content
interpretation issues
·
Resolve electronic questionnaire/lab
test results and skip-pattern issues reported by survey field teams
·
Android tablets malfunctioning
·
Resolving 3/4G pocket routers
connectivity issues
·
Provide remote technical assistance
to field teams by phone or through remote access of tablets used during
trainings and survey data collection
·
Install application updates under
guidance of the KENPHIA ICT/Data Manager
·
Report on damaged, malfunctioning or
lost field equipment and also ensure replacement is made in time to the field
teams
·
Manage field, Satellite and Central
Lab equipment user accounts
·
Assist in resolving field data issues
with field, satellite laboratory and central laboratory teams as assigned by
the Kenya Data Management Team
·
Perform any other duty assigned
Qualifications
·
Bachelor’s degree in Computer
Science, Information Technology, Statistics or related field
·
Additional background in Monitoring
and Evaluation (M&E) and/or Survey research experience in a regional or
national setting preferred
·
Minimum of two (2) years of related
experience in managing and working directly with health-related large databases
of complex surveys and/or equivalent duration M&E experience
·
Intermediate proficiency in Excel is
required
How to Apply
All applications should be sent to
the Director-Human Resources, jobs@icapkenya.org on
or before November 24, 2017.
Please include a concise current CV not exceeding 3 pages including telephone
number and three referees (one who should be a current or previous supervisor).
Salary will be commensurate with experience inclusive of attractive benefits.