Job Vacancy: Executive
Assistant to the CEO
Viscar Industrial Capacity Limited a
Knowledge based firm offering Training, Consultancy and Resourcing solutions in
Engineering Technology seeks to recruit a creative and dynamic individual to
fill the position of an Executive Assistant to the CEO.
The incumbent will serve as the primary
point of contact for internal and external constituencies in all matters
pertaining to the CEO’s office, and as a liaison to the Board of Directors and
Senior Management Team.
1. Executive Support
·
Complete
a broad variety of administrative tasks for the CEO including: managing an
extremely active calendar of appointments; completing expense reports;
composing and preparing correspondence that is sometimes confidential;
arranging complex and detailed travel plans, itinerary, and agenda; and compile
documents for travel-related meetings;
·
Plan,
coordinate and ensure that the CEO's schedule is followed and respected.
Provide "gatekeeper" and "gateway" role, creating win-win
situations for direct access to the CEO's time and office;
·
Communicate
directly, and on behalf of the CEO, with Board members, staff, and others, on
matters related to CEO;
·
Research,
prioritize, and follow up on incoming issues and concerns addressed to the CEO,
including those of a sensitive or confidential nature. Determine appropriate
course of action, referral, or response;
·
Provide
a bridge for smooth communication between the CEO's office and internal
departments; demonstrating leadership to maintain credibility, trust and
support with senior management staff;
·
Work
closely and effectively with the CEO to keep him/her well informed of upcoming
commitments and responsibilities, following up appropriately. Act as a
"barometer," having a sense for the issues taking place in the
environment and keeping the CEO updated;
·
Provide
leadership to build relationships crucial to the success of the organization,
and manage a variety of special projects for the CEO, some of which may have
organizational impact;
·
Successfully
complete critical aspects of deliverables with a hands-on approach, including
drafting acknowledgement letters, personal correspondence, and other tasks that
facilitate the CEO's ability to effectively lead the company;
·
Prioritize
conflicting needs; handle matters expeditiously, proactively, and
follow-through on projects to successful completion, often with deadline
pressures.
2. Board Support and Liaison
·
Serve
as the CEO's administrative liaison to the Advisory Board of Directors;
·
Assist
Board members with travel arrangements, lodging, and meal planning as needed;
·
Maintain
discretion and confidentiality in relationships with all Board members;
·
Adhere
to compliance with applicable rules and regulations set in bylaws regarding
board and board committee matters, including advance distribution of materials
before meetings in electronic/paper format.
3. Senior Management Liaison
·
Participate
as an adjunct member of the Managing Team including assisting in scheduling
meetings and attending all meetings;
·
Assist
in coordinating the agenda of senior management team meetings and off-sites,
and all- staff meetings;
·
Ensure
that the CEO's bio is kept updated and responds to requests for materials
regarding the CEO;
·
Edit
and complete first drafts for written communications to external stake holders.
4. Strategic Initiatives
·
Acts
as a key enforcer of quality assurance both internally and externally on behalf
of the CEO;
·
Follow
up on contacts made by the CEO and support the cultivation of ongoing
relationships;
·
Work
with the Strategic Plan Champions to ensure that the 2016-2020 Strategic plan
is being implemented on schedule.
The ideal candidate will hold a Bachelor’s
Degree in a business-related field; have at least ten (10) years’ overall work
experience with three (3) of these being in a similar
role.
The candidate should have demonstrable
computer proficiency in Microsoft Office, pdf applications and social media
platforms.
The candidate should have the ability
to exercise good judgment in a variety of situations, have strong written and
verbal communication, administrative, and organizational skills, and the
ability to maintain a realistic balance among multiple priorities.
The Executive Assistant will have the
ability to work independently on projects, from conception to completion, and
must be able to work under pressure at times to handle a wide variety of
activities and confidential matters with discretion.
Interested candidates are encouraged to register their application details at http://hrms.viscarcapacity.com not later than 22nd November 2017.
Interested candidates are encouraged to register their application details at http://hrms.viscarcapacity.com not later than 22nd November 2017.