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NGO Jobs in Kenya - AAH-I

Action Africa Help International (AAH-I)
 
Job Openings: Truck / Bus Drivers
 
6 Positions
 
Kakuma
 
Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation that supports livelihood - challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living. 

With Country Programmes in South Sudan, Kenya, Somalia, Uganda, Zambia and recently in Djibouti, AAH-I has over 25 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities. 

More recently AAH-I has expanded its activities to work with other marginalized communities, including pastoralists and people living in informal urban settlements.

Grade: AH 9
 
Department: Logistics (Operations)
 
Reports to: Logistics & Procurement Officer
 
Liaises with: All Department Heads, Finance & Admin Officer and Warehouse Officer
 
Duty Station: Kakuma
 
Job Summary: The Truck / Bus Drivers will be responsible for transportation of goods, refugees / returnees and other persons or cargo authorized by the office. 

They will maintain the truck/bus log books; undertake minor repairs / maintenance and ensure that tools/equipment’s are kept properly. 

They will supervise and assist with loading and off-loading of goods at the site upon arrival as well as when picking goods.
 
Duties and Responsibilities:
·                     Responsible to drive Office trucks for transportation of goods, refugees/returnees and other persons or cargo authorized by the office.
·                     Responsible to keep the truck to the highest standard by observing the maintenance interval.
·                     Carries out daily inspection of the truck before starting the engine, checking leakages, lubricant and water levels, checks wheels and tighten all bolts and nuts.
·                     Undertakes minor repairs/maintenance of the truck.
·                     Ensures that truck’s tools/equipment’s as well as all official documents are kept properly.
·                     Make sure that truck’s gauges are working properly and that any dysfunction is immediately reported to the Logistics Officer.
·                     Taking account of all available information on roads conditions, accessible routes and locations.
·                     Completes the truck’s logbook correctly and conscientiously in accordance with AAH standards.
·                     Ensure the cleanness of the truck
·                     Assistant with any other work assigned by the office.
·                     Cleans the interior and exterior of the vehicle(s) regularly.
·                     Checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle monthly or every 5,000 km (whichever is first), head lights, brakes, body work for dents etc.
·                     Responsible for the truck documents and their good condition, keeping the logbook and monthly maintenance records.
·                     Update the ration card when refuelling the truck from any Fuel Station.
·                     Reports need for service and carries out minor repairs.
·                     Immediately reports all involvement of the truck in accident, including minor accident damage, loss or theft of fittings.
·                     Respect speed limit while driving, especially in towns.
·                     Ensure that security measures are respected and that traffic regulations are observed.
·                     Any non-authorized modification of truck’s tachometer will result into termination; this applies also in case of truck’s fuel stealing and none authorized cargo loading.
·                     Responsible to use all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares the information with other office drivers.
Expected Results
·                     All trucks are correctly used for transportation of goods, refugees/returnees and other persons or cargo as authorized by the office.
·                     Highest maintenance standard and interval are observed.
·                     Daily inspection of the truck before starting the engine, checking leakages, lubricant and water levels, checks wheels and tighten all bolts and nuts.
·                     Truck’s tools/equipment’s as well as all official documents are kept properly.
·                     Truck’s gauges are working properly and that any dysfunction is immediately reported to the Logistics Officer.
·                     Taking account of all available information on roads conditions, accessible routes and locations.
·                     Truck’s logbook is always completed correctly and conscientiously in accordance with AAHI standards.
·                     Trucks are maintained clean all the time.
Qualifications
·                     Secondary School Education
·                     Holds a valid driver’s license
·                     At least 1-3 years’ work experience as a driver.
Skills and Competencies
·                     Good knowledge of English.
·                     Discipline and punctuality.
·                     Resilience and patience
·                     Familiarity with city, region
·                     Appropriate appearance and attire and be friendly with all passengers.
·                     Ensure unrestricted availability of vehicles at all times and reports restrictions immediately.
·                     Willingness to upgrade skill as required by the tasks to be performed – corresponding measures are agreed with management.


Job Opening:Warehouse Officer, Kakuma
 
Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living. 

With Country Programmes in South Sudan, Kenya, Somalia, Uganda, Zambia and recently in Djibouti, AAH-I has over 25 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities. 


More recently AAH-I has expanded its activities to work with other marginalised communities, including pastoralists and people living in informal urban settlements.
 
Grade: AH 6
 
Department: Logistics (Operations)
 
Reports to: Operations Manager
 
Liaises with: Workshop Officer and Logistics Officer
 
Duty Station: Kakuma
 
Job Summary: The Warehouse Officer will direct all aspects of procurement management functions including implementing purchase plan. 

S/he will also be responsible for managing the Warehouse Staff and facilities and ensuring that safety is always observed and warehouse well secured. 

S/he will check and inspect all goods received/issued for quality and specification as per bill of loading / packing list / waybills / invoice / store requisition and ensure proper recording.
 
Duties & Responsibilities
·                     Checking and inspecting of all goods received / Issued for quantity and specification as per bill of loading / packing list / waybills / invoice / store requisition and ensuring proper recording.
·                     Preparing stock report on weekly / monthly basis and ensuring that records are well maintained.
·                     Ensuring that safety is always observed and warehouse well secured.
·                     Inventory is done to ascertain the correctness of stock with records at any point in time and for damages or otherwise.
·                     Participates in the selection of suppliers in the tender committee and conduct a comparative analysis on supplier prices.
·                     Reviews and evaluates the performance of the suppliers.
·                     Verifies that the required order is within the agreed budget.
·                     Ensures the proper processing of procurement requests from programs.
·                     Ensures the timely delivery of quality products and services at the lowest possible cost:
·                     Submit final invoices to the Finance and Accounts Department for payment
·                     Ensures the proper management of procurement department operations in the absence of the operations manager.
·                     Assist Logistics Officer while he is away on leave/other assignments
Expected Results
·                     Performance of Warehouse Staff is to the expected AAHI standards and security of the facilities is secure and safe.
·                     All goods received/issued are checked for quantity and specification as per bill of loading / packing list/waybills/invoice/stores requisition and are properly recorded.
·                     Regular Inventory conducted to ascertain the correctness of stock with records at any point in time and for damages where needed.
·                     Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked.
·                     Prepare medium complex Procurement Plans and propose a Procurement Strategy and issue tenders and contracts for goods, equipment and services.
·                     Lead the procurement committee members and ensure that different options and outcomes are considered.
·                     Keep abreast of best practices and makes recommendations for continuous process and policy improvements.
Qualifications
·                     University degree in Supply chain management/Business Administration or equivalent.
·                     Minimum 5 years’ professional experience in supply chain management or comparable role.
Skills and Competencies
·                     Experience in Procurement / Logistics / Warehouse management
·                     Very good working knowledge of ICT technologies.
·                     Ability to take initiative and work independently
·                     Good organizational and team skills.
·                     Knowledge of sourcing and procurement techniques as well as dexterity in “reading” the market.
·                     INGO experience and understanding of humanitarian sector- an added advantage.
·                     Commitment to and understanding of AAH-I’s vision, mission and values.
Application Instructions
 
Interested candidates should email application letters and CVs (with 3 referees) addressed to recruitke@actionafricahelp.org to be received by 26th October, 2017.

The email Subject Line must show the job title of the position applied for. 

AAH-I is an equal-opportunity employer. 

We thank candidates for their high interest in the opportunities we publish on our website. 

Due to the high number of applications we receive, we will only get back to shortlisted candidates. 

AAH-I does not charge a fee at any stage of the recruitment process nor does it use recruitment agents.

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