Assistant Office Administrator
Responsibilities
·
Ensures visitors are attended to well
and are directed to the relevant officers for further assistance
·
Ensures general and routine
correspondences are accurately typed and circulated respectively organize for
the board meetings and ensures relevant materials are in place for the
attendants.
·
Prepare the necessary facilities and
co-ordinate arrangements for meetings, lunches, workshops to ensure proper
facilitation of events Maintains an efficient and smooth and easily accessible
filing system.
·
Ensure the availability of
well-managed office services including, cleaning and tidy offices, and adequate
supply of stationary to ensure efficient hospitality service, security and
management of Office resources.
·
Help in receiving and assisting
clients and directing them to the relevant officers for further assistance.
Ensure timely and efficient booking of appointments.
·
Process data which may include
photocopying, scanning, input and output in the required information materials
which assists in the performance of the Commission’s work.
·
Handles the telephone calls and
ensures they are directed to the respective officers
Qualifications
·
Kenya Certificate of Secondary
Education certificate with a grade C in English
·
Diploma in Secretarial Studies from the Kenya National Examinations Council
·
Computer literacy Shorthand III – 100
wpm Typewriting III – 50 wpm Business English III Office Management III
Secretarial Studies II Commerce II Office Practice II
·
Communication skills
·
Interpersonal skills
·
Organizational skills Ability to work
under pressure
·
Ability to work well with teams
·
Problem solving skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya Three (3) years of service in a comparable
position from a reputable organization
How to Apply
Applications and Certified Copies of the supporting
documentation should be delivered to the National Police Service Commission,
SkyPark Plaza (Near Jacaranda Hotel) 5th Floor Westlands, Nairobi, OR
POSTED TO: The Commission secretary/ Chief Executive officer National Police
Service Commission SkyPark Plaza 5th Floor P.O. Box 47363-00100 NAIROBI
Applications should be received at the Commission on or before 17th October,
2017