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NGO Jobs in Kenya - World Vision

Grants Manager
We are seeking a highly competent and outstanding individual to fill the position of Contracting Officer/Grants Manager for an upcoming USAID opportunity, Feed the Future Crop and Diary Market Systems Program whose aim is to advance the objectives of Global Food Security Strategy.
Purpose of the Position:
The Contracting Officer/Grants Manager will provide oversight on technical, legal, financial, and administrative components of grant management. S/He will work in collaboration with other functional units for effective grants and contracts management of Kenya Feed the Future Crop and Dairy Market Systems Program.
The role will support partners on sub-grant management and compliance. It will also conduct and support daily grants compliance operations.
In order to successfully do so, the CO/GM must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.

Responsibilities

Grants Management
·         Provide guidance on the implementation of grants programs, including closure and disposition plans
·         Work with technical managers to coordinate the identification and selection process of eligible sub-contractors
·         Provide procedures and policy guidance and interpretation for program staff as well as subcontractors and grantees
·         Develop and approve memoranda of understanding, teaming agreements, awards and sub-awards, and seek approval letters. This also includes providing expert guidance to the program teams.
·         Lead the solicitation, disbursement, management, and closeout processes for local sub-grantees and contractors
·         Review all grant/procurement activities for compliance with program policies and USG regulations and ensure proper documentation
·         Coordinate review and negotiation of awards, including budget, payment provisions, reporting requirements and general terms and conditions.
·         Coordinate and oversee launch of new awards, scheduling internal start-up meetings and stakeholder’s meetings to ensure a common understanding of all the elements of compliance.
·         Provide advice on contracting and procurement issues
·         Keep updated on new donor regulations and lead in their integration
Compliance & Quality Assurance
·         Ensure routine monitoring of procedural and policy application by program staff , subcontractors and sub grantees
·         Ensure ongoing refinement and consistent application of tools and indicators to ensure quality and timeliness of all aspects of grants processing and management
·         In collaboration with the Finance Manager conduct:-
·         Pre audits of and evaluation to grant partners, in addition to audits during implementation and at close-out, as required
Financial and risk monitoring
·         Monitor sub grantees to ensure they implement and administer grants according to grant agreement and USAID regulations
·         Monitors and assesses programs that encompass a wide range of contracting and assistance activities such as procurement analysis, contract negotiation, contract cost/price analysis and policy review
·         Prepare required documentation for grant evaluation and approvals
Provide monthly compliance reports
·         Report to the CoP on overall grants and contracts implementation to ensure proposal and budget feasibility, schedule viability, and performance.
·         Provide technical guidance and support in preparing for and managing donor audits including liaison with auditors and negotiating contested findings where appropriate
·         Conduct and document regular sub grantee site visits to ensure that pre-ward conditions are addressed and implemented by grantees within the period specified in the grant agreement
·         Ensure proper documentation and information sharing on grant status, forecasting and tracking grants and program budgets, including amendments and award extensions, and oversee the integrity and completeness of the data to ensure the effective management of awards
·         Provide support in assessment of partner capacity and the development of elaborate capacity building plans
Capacity Building
·         Train field technical/program staff in USAID/Federal Acquisition Regulations (FAR) compliance
·         Capacity building of partners, subcontractors and sub grantees with grants and compliance responsibilities, USAID rules and regulations, financial reporting and procurement guidelines
·         Support contract management capacity development through inception workshops, coaching, mentoring, online training and other support as required
Networks and Engagements
·         Ensure effective engagement with Government departments, Regional technical/sector representatives.
·         Manage special cross-cutting initiatives and task force groups to accomplish programmatic goals.

Qualifications

·         Master’s Degree in business administration/development, grants/contracts management, finance, public administration or related field
·         A minimum of 10 years’ experience of successful contracting, administration and grants management
·         Technical expertise in Grants and Contracts Management is an added advantage
·         Experience on projects with similar magnitude and complexity in developing countries.
·         Preferred experience in USAID grants design and administration, management
·         Familiarity with USAID Contract Management and Grants Management policies and procedures
·         Excellent report writing, analytical and communication skills, including oral presentation skills, knowledge management and dissemination of research findings (in English).
How to Apply
Apply for the job HERE.

Project Officer
To ensure the project meets programmatic objectives; successful implementation and monitoring of preventing HIV through protecting adolescents from violence, abuse and exploitation with effective integration aimed at contributing to improved child wellbeing outcomes within Migori County.
In order to successfully do so, the Project Officer must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.

Responsibilities

Project Planning & Implementation
·         Ensure identification of local needs and resources
·         Contextualize/adopt design guidelines and utilize at the Program Area/Project level
·         Ensure accurate and quality project programming based on the partnership approved Health and child protection standards.
·         Provide effective, innovative and technical leadership in child protection
·         Develop quality project Annual work plans with clear targets, budgets and 4D matrices
·         Mobilize Communities and partners (Health, Education, Children department, Interior and National coordination, police service, Youth and gender) for project implementation
·         Provide field-level technical implementation leadership on preventing HIV and child abuse
·         Ensure proper and timely implementation of HIV and child protection interventions in the ADP/Project as per approved Work plan, budget and donor requirements
·         Ensure effective integration of the project interventions with other ongoing program interventions.
·         Track, in liaison with ADP/Project Accountant, project implementation expenditure levels and manage work plans and budgets;
·         Timely Mobilization and effective communication with communities and stakeholders during baselines and evaluations
·         Ensure effective integration of gender, disability, Christian commitment, and advocacy into the Project Interventions.
·         Ensure participation in County and sub county level partnerships with NGOs and other actors working on HIV and Child Protection to influence Policies on adolescents Health agenda

HIV Prevention & Management

·         Work with partners to strengthen adolescents HIV prevention and treatment
·         Work with institutions i.e. schools, community groups , health facilities to ensure adolescents have increased awareness on HIV prevention and treatment
·         Work with partners to ensure quality adolescents friendly HIV supportive services are available
·         Mobilize adolescents for uptake of HIV prevention & treatment services
·         Facilitate formation of adolescent HIV prevention and treatment groups within and outside schools
·         Work with stakeholders to develop adolescent sensitive HIV prevention and treatment plans
·         Facilitate mentorship, life skills and peer programme for boys and girls in and out of school
·         Strengthen health information systems to generation and utilization of quality data for adolescents HIV programming
·         Facilitate county and sub county coalitions on HIV prevention and management.
Child Protection
·         Work with partners i.e. children department, police , Judiciary , AAC etc. to strengthen child protection services for adolescents
·         Mobilize and empower the Church and other faith groups to implement Channels of Hope on Child Protection & Gender targeting adolescents.
·         Work with the children department to conduct refresher training to AACs
·         Work with children department and schools to establish and or strengthen child rights clubs in schools
·         Facilitation children assembly forums on child participation
·         Strengthen Child Protection Management Information System for generation and utilization of quality data for
·         Child protection programming
·         Facilitate partners coalitions at county and sub county on child protection
Quality Assurance
·         Ensure documentation of evidence based results through facilitation of project baseline, routine surveys and end line evaluation
·         Engage community leaders and partners in the planning of the monitoring activities in an appropriate manner;
·         Develop monitoring plan with communities and partners agreeing on the required standards for monitoring, with support from the Regional M & E specialists;
·         Build the capacity of communities and partners on monitoring of HIV and child protection activities
·         Ensure monthly monitoring of indicators as per schedule developed together with communities and partners;
·         Analyze and utilize HIV and child protection data and take appropriate programming measures as may apply;
·         Ensure participatory monthly data collection (involving community groups and partners);
·         Support the utilization of HIV and child protection in DHIS2 and CPMIS for accurate data entry and analysis using the standardized tools;
·         Facilitate regular reflections on monitoring practice to make improvements as needed.
·         Contextualize and utilize reporting guidelines;
·         Develop quality reports (Annual, Semi-annul and Monthly Management Reports) in-line with WV and donor reporting guidelines;
·         Monthly monitor project expenditure and level of implementation and report on any variances to ADP
·         Manager and NO Programme Officer for decision making;
·         Ensure documentation of local needs and resources;
·         Identify best practices on HIV and Child Protection within the ADP/Project for documentation;
·         Liaise for guidance in documentation of best practices from the regional office and national office;
Empowerment & Capacity Building
·         Build capacity of partners e.g police , children department , judiciary to address child abuse cases
·         Build the capacity of partners to generate and utilize adolescents reports on HIV prevention and treatment & Child Protection
·         Capacity Building of partners, CBOs (support groups, CVA group) and Committees (AACs, YAAGs) to be able to effectively manage and sustain HIV and child protection interventions
·         Train and empower youth groups to mentor adolescents on HIV prevention & treatment and child protection
Mobilize and empower the Church and other faith groups to implement Channels of Hope HIV, Child Protection and celebrating families.
Advocacy, Engagements, Networking & Partnerships
·         Engage in HIV and Child Protection advocacy forums at the county and sub county levels.
·         Establish and sustain working relationships with Government Departments and Agencies relevant to the programme’s focus area at the Ward, Sub County and County levels.
·         Facilitate Quarterly Interagency Coordinating Committee (ICC) and Technical working group (TWG) meetings for monitoring child protection and HIV interventions.
·         Participate in the Annual County Government’s Planning and Budgeting process and influence resource allocation to the priority needs of the adolescents within the Project Area.
·         Ensure that Program participants and partners are kept informed of all the Government laws and policies in respect to the Project being implemented and any changes to government laws, policies and budgets.
·         Work with community groups to utilize advocacy approaches such as Citizen Voice and Action (CVA) and Child Protection Advocacy (CPA) to enable service users and local partners to engage directly with local government service providers to improve the quality of government services for children and to generate information and evidence for use in national level advocacy work.
·         Ensure effective mobilisation of community groups, youth and children, empowering them to hold their governments to account

Qualifications

·         Minimum of Bachelor degree in Public/Community/Environmental Health, Nursing or other health related field.
·         Minimum two years working experience in Health, HIV, and Child Protection interventions.
·         Good understanding of HIV and child Protection programming models, standards and guidelines in strong partnership with GoK ministries and Churches at the sub county and county levels.
·         Significant experience working with an NGO, communities, state institutions and other partners.
·         Excellent communication and presentation skills and proficient in English and Swahili.
·         Computer literate
How to Apply
Apply for the job HERE.

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