Job Vacancy: Human
Resource Assistant
The Kenya Integrated Water, Sanitation, and Hygiene (KIWASH) Project is a five-year, USAID-funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya.
The Kenya Integrated Water, Sanitation, and Hygiene (KIWASH) Project is a five-year, USAID-funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya.
Summary of Primary Duties: The HR Assistant will
provide effective administrative and operational support to the human resource
function to ensure optimal contribution of HR to the KIWASH Project as well as
to ensure the smooth operations and support to other departments.
Essential Duties
Essential Duties
- Assist the
Human Resource Manager in recruitment of staff,
- Assist with
screening of applicants as needed,
- Receive and
record all job applications,
- Open HR files
for all new employees and ensure files are kept updated for all existing
employees,
- Assist with the
new employee on boarding and orientation,
- Compile staff
details,
- Track all
employee sick, annual, vacation, and medical leave,
- Review employee
timesheets for accuracy and completeness. Ensure employees are
apportioning effort across projects accurately.
- Liaise with
service providers; medical insurance and pension providers,
- Any other
duties as may be assigned by the Human Resources Manager,
Qualifications
- Bachelor’s
Degree in Human Resource Management, Business Administration or related
field.
- Minimum of 1
year experience working in a Human Resource Office.
- Higher Diploma
in Human Resource Management is an added advantage
- Proficiency in
Microsoft Office
- Dedicated and
meticulous – high level of accuracy and attention to detail.
- Excellent
communication skills.
- Willingness to
learn
- Must have a
high level of discretion, tact and sensitivity in dealing with
stakeholders at all levels, both internally and externally.
Base of Operations: Nairobi, Kenya
Reporting: The HR Assistant will report to the HR/Office Manager.
How to Apply
Reporting: The HR Assistant will report to the HR/Office Manager.
How to Apply
Interested applicants should CLICK HERE to apply online by January 11,
2017.
Job Vacancy: Procurement
and Local Subcontracts Assistant
The Kenya Integrated Water, Sanitation, and Hygiene (KIWASH) Project is a five-year, USAID-funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya.
The Kenya Integrated Water, Sanitation, and Hygiene (KIWASH) Project is a five-year, USAID-funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya.
Its
purpose is to institutionalize catalytic models of sustainable service delivery
for accelerated water and sanitation access in nine target counties and to
improve complementary hygiene behaviors.
Summary of Primary Duties: The Procurement and
Local Subcontracts Assistant will play a pivotal role in ensuring integrity,
fairness, and openness in procurement processes as well as adherence to
policies, procedures, and controls.
The main responsibility for
this position is to assist in the procurement of goods and services. The
position requires relevant work experience in the field of procurement,
managing interpersonal relationships and communication, and following up on
vendor issues.
The position requires
knowledge of the Federal Acquisition Regulations (FAR).
The Procurement and Local
Subcontracts Assistant will be responsible for gathering complete procurement
related backup documentation.
He or she will be involved in
developing and releasing solicitations, and assist in conducting
price/cost/reasonability analyses, as well as perform any other related duties
as assigned.
Essential Duties
- Prepare and
file complete backup documentation for procurement purchases to ensure
completeness, accuracy, and compliance
- Assist and
collaborate in external or internal audits as necessary
- Uphold
integrity, compliance, fairness, accuracy, and openness in procurement
processes
- Assist in
compliance with DAI/USAID and FAR policies, and procedures
- Maintain
electronic procurement records & files in various DAI’s system
platforms
General Acquisition &
Procurement Responsibilities
- Solicit bids
and quotes from vendors in adherence with policies & approved
requisitions
- Assist in
tracking all project procurement activities and delivery status of
goods/services
- Conduct
price/cost/reasonability analyses
- Prepare cost
evaluation data and source selection documentation
- Through market
research efforts, identify and qualify potential suppliers, products, and
services
- Ensure that
beneficial, ethical and open supplier relationships are created and
maintained according to procurement policies
- Maintain
accurate procurement records in DAI’s procurement system (TAMIS) Pro
- Assist in
market research and soliciting bids /quotes from vendors for items in
adherence with project policies.
- Provide
day-to-day operations and logistics support to the program teams
- Assist in
monitoring, tracking and expediting program procurement activities and
delivery status of goods/services.
- Assist with
completing the procurement process through raising payment requests
through the procurement software.
- Carry out other
duties and responsibilities as directed
Supervisory Responsibilities: The Procurement and
Local Subcontracts Assistant will have no supervisory responsibilities.
Qualifications
Qualifications
- Bachelor’s
degree in purchasing and supply chain management or related field
- 1+ years of
relevant experience in procurement
- Minimum 1
years’ experience working in a procurement role for USAID-funded projects
- Demonstrated
attention to detail
- Demonstrated
ability to respond effectively to time sensitive demands and
inquiries
- Proficiency
using Microsoft office suite, and other relevant software
- Demonstrated
strong problem solving skills as well as exceptional customer relations
(both internally & externally); provides sound business judgment and
contractual oversight
- Excellent
organizational skills with a willingness to take initiative and be
proactive in the procurement process
- A diploma
professional procurement and supply change management qualification such as
CIPS, CPSP-K, etc.
- Ability to
manage and prioritize multiple concurrent bids
- Excellent
communications and ability to relate to people at all levels of an
organization and of different multi-cultural backgrounds
- Extremely well
organized and self-directed individual with sound technical skills, and
analytical ability
Base of Operations: Nairobi, Kenya with
travel to project activity sites as needed.
Reporting: The Procurement and Local Subcontracts Assistant will work closely with the Procurement Specialist and report to the Procurement & Subcontracts Manager.
How to Apply
Reporting: The Procurement and Local Subcontracts Assistant will work closely with the Procurement Specialist and report to the Procurement & Subcontracts Manager.
How to Apply
Interested applicants should
apply CLICK HERE to apply online by January 11,
2017.
Job Title: Procurement
and Local Subcontracts Officer
Re-advertisement
The Kenya Integrated Water, Sanitation, and Hygiene (KIWASH) Project is a five-year, USAID-funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya.
The Kenya Integrated Water, Sanitation, and Hygiene (KIWASH) Project is a five-year, USAID-funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya.
Its
purpose is to institutionalize catalytic models of sustainable service delivery
for accelerated water and sanitation access in specific target counties and to
improve complementary hygiene behaviors.
Summary of Primary Duties
The Procurement and Local
Subcontracts Officer will play a pivotal role in ensuring integrity, fairness,
and openness in procurement processes as well as adherence to policies,
procedures, and controls.
The main responsibility for
this position is to conduct procurement of goods and services.
The position requires
relevant work experience in the field of procurement and contracting across a
variety of industry sectors, contract management, managing interpersonal
relationships and communication, and investigating/following up on vendor
issues.
The position requires
knowledge of the Federal Acquisition Regulations (FAR).
The Procurement Officer will
be responsible for gathering complete procurement related backup documentation
and auditing prior to submission to Finance Team.
He or she will develop and
release solicitations, and conduct price/cost/reasonability analyses, as well
as perform any other related duties as assigned.
Essential Duties
Audit
- Prepare
complete backup documentation for procurement purchases & submit to
project’s Finance Team
- Conduct daily
reviews of procurement related backup documentation to ensure
completeness, accuracy, and compliance
- Assist and
collaborate in external or internal audits as necessary
Policies & Procedures
- Ensure adequate
procurement competition is achieved, as per DAI policies and procedures
- Ensure
DAI/USAID and FAR policies, and procedures are followed and enforced
- Help other
project staff become more familiar, and understand, the DAI policies and
procedures as related to procurement
Procurement Management
Systems
- •
Maintain electronic procurement records & files in various DAI’s
system platforms
- •
Help DAI staff understand the use of procurement systems as necessary
General Acquisition &
Procurement Responsibilities
- Solicit bids
and quotes from vendors in adherence with policies & approved
requisitions and quarterly procurement plans
- Monitor, track
and expedite all project procurement activities and delivery status of
goods/services
- Gather current
pricing information independently
- Help
non-procurement staff understand the requirements for submitting accurate
and thorough requisitions, cost estimates, statements of work, or to
determine other technical specifications
- Assist project
staff in coordinating meetings, facilitating discussions, and developing
briefings in support of the source selection process
- Prepare cost
evaluation data, and source selection documentation for review and
approval
- Ensure procurements
are approved by the required DAI authorities, and/or client approvals are
received, before awards are made
- Through market
research efforts, identify and qualify potential suppliers (and
products/services)
- Maintain
procurement file system in DAI’s procurement system (TAMIS)
- Analysis of
proposals on cost saving, reduction strategies, reasonability & allow
ability in the project
- Preparation of
Purchase Orders (PO) and contracts in and outside TAMIS Pro, preparation
of BPAs for contracting of services, vendors’ and buyers’ profiles
creation in TAMIS Pro and develop and manage roster of suppliers
- Prepare and
present reports on procurement status, updates to project management.
- Carry out other
duties and responsibilities as directed
Supervisory Responsibilities: The Procurement and
Local Subcontracts Officer will have no supervisory responsibilities.
Qualifications
Qualifications
- Bachelor’s
degree in Business Administration or related field. A Master’s
Degree in Procurement is preferred.
- 5+ years of
relevant experience and progressive responsibility in procurement in an
organization
- Minimum 2
years’ experience working in a procurement role for USAID funded projects
- Experience with
the procurement & acquisition aspects of USAID funded projects,
including a demonstrated understanding of applicable procurement-related
USG & Federal Acquisition Regulation (FAR) regulations
- Accuracy in
working with large amounts of data
- Ability to
respond effectively to time sensitive demands & inquiries
- Proficiency
using Microsoft office suite, and other relevant software
- Demonstrated
strong problem solving skills as well as exceptional customer relations
(both internally & externally)
- Excellent
organizational skills with a willingness to take initiative and be
proactive in the procurement process
- Ability to
manage and prioritize multiple concurrent bids
- Excellent
communications and ability to relate to people at all levels of an
organization and of different multi-cultural backgrounds
- Extremely well
organized and self-directed individual with sound technical skills, and
analytical ability
- Fluency in
English is required
Base of Operations: Kisumu, Kenya with travel to project
activity sites as needed.
Reporting: The Procurement and Local Subcontracts
Officer will report to the Procurement Manager.
How to Apply
How to Apply
Interested applicants should CLICK HERE to apply online by January 18, 2017.
NB: *The position is open to Kenyan Nationals only.*
Only shortlisted candidates will be contacted.
DAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.