Job Vacancy: Finance
Manager
Main Purpose of Job: To manage the finance
and accounting functions of the company which includes receivables and payables
management, treasury / cash management, taxation management and financial
reporting as well as ensuring high levels of compliance to accounting
principles and procedures.
Also ensure appropriate
accounting control procedures and systems are in place.
1. Financial Management
- Compile and
analyse financial information to prepare financial statements for monthly
and annual accounts
- Develop and
consolidate annual budget in liaise with the Management team
- Ensure
sufficient funds are available to meet ongoing operations
- Manage the
annual audit process to ensure audit recommendations are followed
- Prepare and
co-ordinate annual statutory audits in liaison with both internal and
external auditors
- Support the
Managing Director in implementation of recommendations from auditor’s
reports
- Set up and
issue budget controls on forecast activities
- Monitor
performance against established budgets
- Interpret the
company's financial results to management and recommend improvement
activities
2. Treasury / Cash Flow
Management
- Ensure proper
management of cash flow and optimal use of available resources and
proactively anticipate shortfalls and mitigate associated risks
- Work closely with
the Heads of Departments to establish and maintain cash controls
- Reconcile bank
statements and process invoices and update the purchase order systems
- Effectively
manage treasury through optimal use of excess cash
- Manage the
foreign exchange risks associated with international trade
- Liaise with
Banks to ensure optimal use of baking facilities
- Ensure that all
company receivables are collected and banked in the shortest time period
and ensuring robust credit policies are in place and implemented
3. Management of Financial
Systems and Procedures
- Ensure
Financial Management and Risk Management requirements are met
- Ensure
appropriate policies are developed and enforced
- Develop
controls and oversee procedures in issuing all payments and cheques
- Manage the
Finance IT environment (Hardware and Software) systems
- Ensure the
finance staff and those involved in approval or financial processes are
trained to use Finance hardware and software systems
- Ensure all
transactions are properly recorded, and reports are generated regularly
- Monitor and
ensure compliance to all statutory requirements
- Analyze
financial information to recommend and develop efficient use of resources
and procedures
- Work with Heads
of Departments to align internal processes and procedures to the needs of
the company
4. Strategies Development and
Implementation
- Develop
strategies and tools to manage, oversee and report on all timelines of
company’s annual budgets, actual and variance reporting for statutory
accounting as well as management reporting
- Analyze and
advise on business operations, revenue and expenditure trends, financial
commitments and future revenues
- Provide
strategic recommendations and maintain solutions to business and financial
problems
5. Ensure Proper Book Keeping
and Filing
- Ensure the
accounts payable and accounts receivable systems are maintained
- Ensure proper
and legal contracts are in place for all contractors before payment
- Effectively
manage cost recovery
- Ensure
financial records are maintained in compliance with accepted policies and
procedures
- Ensure
financial databases are accurately maintained
- Ensure accurate
and appropriate recording and analysis of revenues and expenses
6. HR/Administration Support
- Deal with
external customers such as auditors, banks, landlords, suppliers and
service providers
- Manage the
payroll system
- Ensure all
necessary insurance policies are in place to safeguard assets and staff
- Effectively
manage and process payroll and staff medical scheme
- Ensure all rent
receipts are correctly posted and in a timely manner
7. Group Accounting
- Overseeing
Financial Accounting for the group countries
- Promptly
present financial reports for the Kenya, Uganda, Tanzania and South Africa
and other group countries
8. Financial Reporting
- Prepare
financial management reports including budget variance reports
- Ensure all
financial reporting deadlines are met
- Effectively
resolve accounting discrepancies and irregularities if any
- Prepare,
consolidate and present analytical reports for the Managing Director
Knowledge and Skills Required
- Bachelor of
Commerce Majored in Finance or Accounting, Degree in Business
Administration or equivalent
- CPA (K) or
equivalent qualification
- At least 10
years’ professional experience with 5 years at a managerial level position
- Knowledge in
accounting regulations
- Knowledge in
tax legislation and statutory deductions for employees
- Proficiency and
experience with ERP
Competencies
- Analytical
Skills
- Strong
management and organizational skills
- Strong
influencing skills
- Excellent
written and oral communication skills