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NGO Jobs in Kenya – UCSF

Position: Procurement Manager
Reporting to: Director of Finance and Operations
Location: Kisumu
Our Client, Global Programs for Research & Training, is an international NGO wholly owned and controlled affiliate of the University of California San Francisco (UCSF).
UCSF Global Programs is seeking to recruit a highly competent Procurement Manager
Job Purpose: Management of the all procurement at Global Programs offices including field offices.
Qualifications and Experience Required:
·         Bachelor’s degree in procurement or supply chain management.
·         Master’s degree in supply chain management, business administration, or other related field is preferred.
·         Member of the Chartered Institute of Purchasing and Supplies (CIPS) or equivalent is an added advantage.
·         At least 7 years of experience in procurement and supply chain management in a large complex public health institution.
·         Demonstrated experience in effective vendor management
·         3-5 years of supervisory experience
Skills and Attributes:
·         Personal integrity and transparency with direct supervisor(s)
·         Fluency in both written and spoken English
·         Staff supervisory skills
·         Knowledge of procurement best practice
·         Planning, organization and analytical skills
·         Customer service and negotiation skills
·         Team player
·         Keen attention to detail and ability to function in a complex procurement department
·         Proficient in computer usage for business including Microsoft Office Suite and email
Roles and Responsibilities:
·         Manage the supply chain function including procurement of goods, works and services, asset tagging, and inventory management, to include disposal of equipment and inventory as per policy.
·         Ensure compliance with Global Programs procurement regulations and donor requirements.
·         Spearhead vendor prequalification and maintain an accurate and up to date pre-qualified vendor database
·         Designs, recommends and implements automated procurement systems.
·         Assist the program teams to develop and implement specifications for procurement
·         Responsible for contract negotiation, review and management in conjunction with the program team.
·         Coordinate and manage the request for proposal (RFP) process.
·         Prepare and share regular procurement reports with relevant staff.
·         Liaise with the finance team to streamline vendor payment processes
·         Liaise with staff on the procurement policy to ensure adherence
·         Provide supervision and training for all procurement staff.
·         Any other duty allocated by the Director of Finance and Operations.
To apply for this position, send a detailed CV and cover letter, stating your current position, current remuneration and contact details to vacancies@flexi-personnel.com by Wednesday, November 23, 2016.
Position: Finance Manager
Reporting to: Director of Finance and Operations
Location: Nairobi
Our Client, Global Programs for Research & Training, is an international NGO wholly owned and controlled affiliate of the University of California San Francisco (UCSF).
UCSF Global Programs is seeking to recruit a highly competent Finance Manager
Job Purpose: Responsible for managing financial functions at Global Programs.
The Finance Manager will monitor the implementation of financial systems, budgeting, expenditure tracking, financial reporting, and preparation of donor financial reports and management of other financial duties.
Qualifications and Experience Required:
·         Bachelor’s degree in finance, accounting or related field. MBA in a related field is preferred.
·         Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) qualification.
·         7 years of experience in financial management
·         Experience working in an international non-governmental organisation (iNGO) environment.
·         Experience in financial management of US federal awards issued by agencies such as US Centers for Disease Control and Prevention (CDC) and National Institute for Health (NIH) as well as other donors.
·         Experience in budgeting and variance reporting.
·         Proficiency in Microsoft Office and QuickBooks
·         3-5 years of supervisory experience
Skills and Attributes:
·         Personal integrity and transparency with direct supervisor(s)
·         Excellent management and leadership skills
·         Excellent interpersonal and communication skills
·         Strong analytical, documentation and presentation skills
·         Excellent verbal and written communication skills, including report writing
·         Ability to prioritise responsibilities under pressure and be self-motivated

·         Willingness to travel to project areas.
·         Fluency in both written and spoken English
Roles and Responsibilities
·         Ensure compliance to the organisation finance policies and procedures.
·         Ensure that the control of expenditure and the disbursement of resources is in accordance with established procedures and in compliance with donor requirements.
·         Development of financial plans and budgets including preparation of various reports such as cash flow forecasts, budget variance reports, etc.
·         Work with principal investigators and program managers to prepare proposal budgets.
·         Establish and maintain cash controls and conduct periodic audits of petty cash accounts.
·         Review and approve payments with requisite backup documents including payroll
·         Monitor expenses against the program budget, and provide reports as needed.
·         Review the field office fund requests and supporting documentation
·         Approve all office requisitions and review procurement requests as per the authorisation policy
·         Ensure that payment vouchers are per terms and conditions of vendor contracts
·         Liaise with the Procurement Manager for timely settlement of vendor obligations, asset tagging and inventory management including disposal of equipment and inventory as per policy.
·         Management of the accounts payable and accounts receivable and well as maintenance of the general ledger.
·         Review bank reconciliations every month and forward them for approval as per policy.
·         Preparation of accurate and timely financial statements
·         Act as primary liaison for all external audits
·         Responsible for ensuring statutory compliance including tax and filing of monthly and annual returns
·         Supervise finance and accounting staff
·         Any other duty allocated by the Director of Finance and Operations.
To apply for of this position, send a detailed CV and cover letter, stating your current position, current remuneration and contact details to vacancies@flexi-personnel.com by Wednesday, November 23, 2016.
Position: Human Resource Manager
Reporting to: Director of Finance and Operations
Location: Nairobi
Our Client, Global Programs for Research & Training, is an international NGO wholly owned and controlled affiliate of the University of California San Francisco (UCSF).
UCSF Global Programs is seeking to recruit a highly competent Human Resource Manager
Job purpose: The Human Resource Manager is responsible for managing the human resources functions at the Nairobi Office and field offices.
Qualifications and Experience Required:
·         Bachelor’s degree in Human Resource Management or other related field
·         MBA in Human Resource Management, Business Administration or related field is preferred.
·         Member of the Institute of Human Resource Management (IHRM) in Kenya is an added advantage
·         A minimum of 7 years working experience in a senior HR management role
·         3-5 years of supervisory experience
Skills and Attributes:
·         Personal integrity and transparency with direct supervisor(s)
·         Experience in managing large staff using a HR management software
·         Strong leadership, interpersonal and networking skills
·         Strong analytical, planning, negotiation and communications skills
·         Strong supervisory and managerial skills
·         Must be a team player and motivator
·         Good training facilitation and presentation skills
·         Working knowledge of Kenyan labour laws as well as immigration processes
·         Proficient in computer usage for business including Microsoft Office Suite, email and electronic HR systems, recruitment via social media platforms e.g. LinkedIn
·         Fluency in written and spoken English.
Roles and Responsibilities:
·         Human resource planning and budgeting based on the Country Office strategic plan.
·         Ensure compliance to organisational HR policies.
·         Advise organisational management on any recommendations to modify organisational HR policy
·         Ensure compliance to labour law and stay up to date on its development in Kenya.
·         Managing staff recruitment for Kenya offices, including development of job descriptions, posting job openings, interviewing and on-boarding.
·         Work with department heads in preparing job descriptions.
·         Design, make evidence-based recommendations and implement compensation and benefit plans.
·         Negotiate with insurance companies to ensure the most economical premium rates and the best value for staff.
·         Work with management and supervisors to create and foster staff development opportunities. Develop and maintain performance evaluation system for all employees; create materials, conduct trainings, advise staff and supervisors on HR processes
·         Develop and maintain performance management systems including policies for addressing employee relations, grievances and discipline.
·         Develop a whistle-blower policy and orient staff.
·         Conduct appropriate staff training and orientation of staff.
·         Maintain staff records in confidential filing system
·         Review monthly payroll list.
·         Keeps the Director of Finance and Operations informed of problems, issues and concerns on a regular basis.
·         Any other duty allocated by the Director of Finance and Operations.
To apply for this position, send a detailed CV and cover letter, stating your current position, current remuneration and contact details to vacancies@flexi-personnel.com  by Wednesday, November 23, 2016.
NB: Flexi Personnel does not charge candidates for job placement.

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