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NGO Jobs in Kenya – MEDS

Supplies (MEDS) is a registered trust of the Kenya Conference of Catholic Bishops (KCCB) and Christian Health Association of Kenya (CHAK) with the mandate to provide reliable, quality and affordable essential drugs, medical supplies, training and other pharmaceutical services.
MEDS is seeking a highly qualified candidate to fill the following position:

PR & Communications Officer
Job Purpose: To facilitate information sharing, provide support to MEDS management for positive corporate image and advocacy
Job Reports To: Head of Customer Services
Key Responsibilities:
·         Prepare all the organizational publications including brochures, calendars, newsletters, handouts, annual reports and multimedia programs that serve to publicize the organization’s activities.
·         Manage media relations; develop and implement organizational media coverage plan; write press releases, opinion articles, news stories; follow up on appearance on media outlets, media monitoring and documentation
·         To assist in organizing MEDS corporate events
·         Manage internal communication flow.
·         Maintain and update information/content on the organization’s Website and Social Media channels.
·         Manage the PR & Communications budget.
Key Requirements:
·         Level of Education: Bachelor’s degree in communication
·         Professional/Additional Qualifications: Training in Public Relations or related field
·         Experience: 3 years’ experience in corporate communications and Public Relations, experience in the media industry will be an added advantage
·         Job skills/Behavioral Attributes: a person with a high level of integrity, excellent oral and written communication skills, attention to details, good interpersonal relations with excellent report writing skills.

Warehouse Operations Officer
Job Purpose: Ensure effective and efficient processing of client orders
Job Reports To: Warehouse Manager
Key Responsibilities:
·         Allocate orders for picking and packing in a timely and accurate manner.
·         Maintain records on clients order processing to facilitate decision making.
·         Prepare and maintain order status data for decision making.
·         Consolidate warehouse staff daily output and maintain data for preparation of monthly report and graphic presentation on Key Performance Indicators for efficiency.
·         Ensure cleanliness and fumigation of warehouses to uphold good warehousing practices.
·         Issue and monitor usage of packaging material to minimize wastage
·         Ensure equipment and working tools are operational for efficiency.
·         Manage Staff Clinic for staff well being.
·         Ensure efficient performance management to achieve objective and targets.
Key Requirements:
·         Level of Education: Business related Degree
·         Professional / Additional Qualifications: Diploma in Pharmacy
·         Experience: 3 years’ hands on experience in busy pharmaceutical or medical supply chain
·         Job skills / Behavioral Attributes: A team player with excellent organization and people management and communication skills

Marketing Officer – Quotations
Job Purpose: Preparation of proforma invoices / quotations and co-ordination of export document processing
Job Reports To: Marketing & Business Development Manager
Key Responsibilities:
·         Prepare and send all quotations/proforma by deadline date for consideration.
·         Prepare a daily quotations report and monthly quotations summary for decision making.
·         Provide operational seamless linkages between the quotation desk, order processing, stock control, purchasing and credit control sections to ensure customer satisfaction.
·         Participate in converting the quotations into orders, for increased business growth.

·         Coordinate export document processing and verification of invoices for export documentation to facilitate timely processing of payment.
Key Requirements:
·         Level of Education: Bachelor’s Degree in Business Related Field
·         Professional/Additional Qualifications: Diploma in Pharmacy
·         Experience: 3 years’ experience in business analysis. Knowledge in pharmaceutical supply chain management
·         Job skills/Behavioral Attributes: High level of integrity, Team player, attention to details, good organizational and communication skills.

Field Officer
Job Purpose: Provide sales, marketing, client support services for business growth and collect debts promptly
Job Reports To: Marketing & Business Development Manager
Key Responsibilities:
·         Schedule field activities for efficient resource utilization so as to achieve set monthly and annual sales targets.
·         Analyze sales patterns and product utilization trends in order to identify pertinent issues and organize marketing interventions to improve sales performance.
·         Visit customers to build relationships with a view to identifying their needs.
·         Conduct market intelligence for benchmarking and organization position.
·         Follow up customer concerns for customer satisfaction.
·         Collect debts promptly to improve liquidity.
·         Communicate all technical specifications to relevant committees/users.
·         Provide complete, accurate and timely management reports to ensure improved service delivery and increased business growth.
Key Requirements:
·         Level of Education: Bachelor’s Degree in Business Related Field
·         Professional/Additional Qualifications: Diploma in Pharmacy, Clinical Laboratory or Nursing (KRCHN) or Clinical Medicine (CO) and registered with the respective professional body
·         Experience: 3 years’ experience in a pharmaceutical supply chain, and two years marketing of pharmaceutical products or laboratory or surgical and medical supplies
·         Job skills/Behavioral Attributes: High level of integrity, excellent oral and written communication skills, attention to details, good interpersonal relations with excellent report writing skills.

Dispatch Officer
Job Purpose: To co-ordinate dispatch of customer orders
Job Reports To: Customer Services Manager
Key Responsibilities:
·         Update dispatched orders in the Customer Relationship Management System (CRM) for accountability
·         Resolve customer issues arising from dispatched orders for customer satisfaction
·         Verify transporters invoices for accuracy and forward for approval for payment.
·         Update transporters performance records for decision making.
·         Performance management to ensure achievement of operational objectives and targets.
·         Countercheck receipts against invoice value paid by customers to ensure that all orders are paid for (for cash and collection orders only).
Key Requirements:
·         Level of Education: Bachelor’s Degree in Business Related Field
·         Professional/Additional Qualifications: Diploma in Stores or Business Management
·         Experience: 3 years’ experience in warehousing and/or logistics management
·         Job Skills / Behavioral Attributes: High level of integrity, with excellent customer care and interpersonal skills, good communication skills with problem solving and logistics management skills and supervisory skills to handle a team.
How to Apply
If you are up to the challenge and possess the necessary qualifications and experience please send your CV and application letter to reach the address below by latest 2nd December, 2016
The Human Resources Manager
P. O. Box 78040 – 00507, Viwandani
Nairobi, Kenya
Or
Email: hr@meds.or.ke
We shall only contact the short-listed candidates.

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