The International Potato
Center (CIP) seeks to recruit a highly talented Country
Finance Specialist to be
based at the CIP Sub Saharan Africa Regional Office in Nairobi, Kenya.
Ref: 2016/035/NRS/SSA
The Center: CIP (www.cipotato.org) is a not-for-profit international
agricultural research - for - development organization with a focus on potato,
sweetpotato, and Andean roots and tubers.
The Position: The Country Finance Specialists will report to the Regional
Finance Manager and will support the Finance Unit in implementing CIP’s
organizational mission through efficient and effective accounting and financial
management.
This position will primarily
oversee the financial operations of the country office and ensure timely
delivery of financial reports, including cash and bank management, ledgers and
other aspects of the country’s financial management. It requires broad
understanding of program implementation and cross cultural people skills.
This position will be based
in Nairobi, Kenya.
Duties and Accountabilities:
- Oversee the
financial operations of the country office and ensure timely delivery of
financial reports, including cash and bank management, payroll, ledgers
and other aspects of the country’s financial management;
- Responsible for
entering financial information, timely month end close, and maintaining
all financial records for projects and for the organization;
- Prepare,
examine, or analyze accounting records, financial statements, or other
financial reports to assess accuracy, completeness, and conformance to
reporting and procedural standards;
- Liaise with the
Projects Finance Specialists in the monitoring and review of partners
reports;
- Manage
financial controls, analyze office and project budgets, and make
recommendations on budget expenditures. Monitor the expenditures to ensure
that program funds are utilized appropriately by the close of the fiscal
year;
- Support the
Country Manager and Project Managers, in coordination with the Project
Finance Specialist, with project budget monitoring and review;
- Ensure that all
financial reporting is completed on time;
- Responsible for
country legal and statutory compliance;
- Compute taxes
owed and prepare tax returns, ensuring compliance with payment, reporting
or other tax requirements;
- Support in
Fixed asset Management, review and support the preparation of inventories.
Responsible for the review and approval of procurement documents.
- Receive and
review monthly field financial reports for consistency, completeness and
accuracy of documentation and proper posting of the finanacial information
in system;
- Staying current
with donor regulations and the award requirements. identified in the CIP
compliance matrix;
- Ensure Time and
Efforts Reports are completed on time and in an accurate fashion;
- When requested,
and in conjunction with Program Managers or other staff, provide forms and
worksheets to field finance staff as needed to track or document in-kind
cost share, travel advances, allocation of costs among programs, payroll
reports, etc. Assist staff in developing custom forms or worksheets as
needed.
- Any other
duties as may be assigned.
Selection Criteria:
- Bachelor’s
degree in Accounting or Business Administration and CPA (K);
- A minimum of
three years of demonstrated experience in the
accounting/finance/administrative area;
- Knowledge of
the international development funding arena desirable;
- Aptitude for
understanding complex regulations and monitoring financial transactions
and documentation for compliance;
- Familiarity
with Europe AID projects, Excellent oral, written communication, and
problem solving ability;
- Excellent
computer skills, including advanced Excel skills and experience with
automated accounting systems;
- Accuracy and
attention to detail;
- Cross cultural
sensitivity;
- Strong e-mail
communication skills, ability to write in a manner sensitive to cultural
differences, and provide clarity to staff where English is not the primary
working language of the project;
- Ability to
train/mentor staff in accounting requirements;
- Ability to be a
team player in a busy environment, often with tight deadlines;
- A Kenyan
citizen.
Conditions: This is a Nationally Recruited Staff position (NRS). The
employment contract will be for a two-year term (with a three-month probation
period) with the possibility of renewal, subject to performance and
availability of funding.
The International Potato
Center (CIP) seeks to recruit 2 highly talentedAccountants for the CIP Sub Saharan
Africa Regional Office in Nairobi.
Ref:2016/034/NRS/SSA
2 Positions
The Center: CIP (www.cipotato.org)
is a not-for-profit international agricultural research-for-development
organization with a focus on potato, sweetpotato, and Andean roots and tubers.
Its vision is of roots and tubers improving the lives of the poor.
The Position: The Accountants will
report to the Country Finance Specialist and will support the Finance Unit in
implementing CIP’s organizational mission through efficient and effective
accounting and financial management.
This position will primarily
assist in the preparation of payments and clearing accounts payable balances.
It requires broad understanding of program implementation and cross cultural
people skills.
This position will be based
in Nairobi, Kenya.
Duties and Accountabilities:
- Receive and
record invoices in the invoice register & check them for consistency
and accuracy according to CIP guidelines and policies;
- Prepare
payments and ensure safety of financial resources;
- Ensure
appropriate supporting documents for transactions including receipts,
invoices, contracts are attached;
- Ensure that
payment requests are properly approved and that payments are effected
within CIP-SSA turn-around time;
- Record
financial transactions following proper classification of accounts and
cost centre in the documents, and hand them over the general ledger
accountant for posting;
- Reconciling and
management of VAT accounts to ensure invoices with VAT are ready for
processing the Exemption certificate;
- Ensure all
bills are posted according to the period of the service provided (Utility
Bills, Rentals, IT, Facilities) monthly;
- Management of
overdue suppliers accounts to ensure all outstanding bills are reconciled
and paid in time;
- Ensure all
payments are filed sequentially and stamped PAID in readiness for Audit;
- Ensure
financial transactions are carried out in accordance with the Center’s
financial and administrative policies and procedures and Maintain detailed
and accurate records for all financial transactions;
- Ensure and
support in the maintenance of a good filing system.
Selection Criteria:
- Minimum of CPA
/ ACCA Part 2;
- Bachelor’s
degree in Accounting or Business Administration;
- A minimum of
three years of demonstrated experience in the busy accounting office;
- Aptitude for
understanding complex regulations and monitoring financial transactions
and documentation for compliance;
- Excellent
computer skills, including knowledge of UNIT 4 Agresso Business systems;
- Accuracy and
attention to detail;
- Cross cultural
sensitivity;
- Strong e-mail
communication skills, ability to write in a manner sensitive to cultural
differences, and provide clarity to staff;
- Ability to
train/mentor staff in accounting requirements;
- Ability to be a
team player in a busy environment, often with tight deadlines;
- Be a Kenyan
citizen.
Conditions: This is a Nationally Recruited Staff
position (NRS). The employment contract will be for a two-year term (with a
three-month probation period) with the possibility of renewal, subject to
performance and availability of funding.
Applications: Applicants should apply online through CIP’s Job Opportunities website (http://cipotato.org/open-vacancies/), including a cover letter, a full C.V with the names and contact information of three references that are knowledgeable of the candidate’s professional qualifications and work experience.
Screening of applications
will begin on 25 October, 2016 and will continue until the post is
filled.
Only short listed candidates
will be contacted.
Learn more about CIP by accessing our web site at http://www.cipotato.org.
CIP is an equal opportunity employer.
Qualified women and
professionals are particularly encouraged to apply