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Programme Assistant NGO Job in Nairobi, Kenya

Hivos seeks qualified candidate for the position of:
Vacancy Name: Programme Assistant
Number of hours: 40
Region: East Africa
Office: Nairobi, Kenya

About Hivos:
 Hivos is an international organisation that seeks new solutions to persistent global issues. With smart projects in the right places, we oppose discrimination, inequality, abuse of power and the unsustainable use of our planet’s resources. 

Counterbalance alone, however, is not enough. Our primary focus is achieving structural change. This is why we cooperate with innovative businesses, citizens and their organisations. We share a dream with them of sustainable economies and inclusive societies.

Job Context: Hivos is looking for a Programme Assistant who would be responsible for the comprehensive, confidential and professional support service to the Open and Green Programmes in all aspects concerned with the efficient and successful operation according to the requirements and procedures of Hivos.


  • Perform general administrative duties e.g. copying, email correspondence, taking minutes.
  • File and retrieve programme documents, records and reports.
  • Make travel and accommodation arrangements for staff.
  • Maintain office calendar to coordinate work flow and meetings.
  • Assist in bookkeeping services such as preparing and entering invoices, expense reports.
  • Create and modify documents e.g. invoices, reports, memos, letters etc. using word processing, spreadsheet, database and/or other presentation using Microsoft Office.
  • Assist in preparation and dissemination of contracts for partners and consultants using the Hivos information management system(Osiris).
  • Assist programme teams to undertake monitoring of programme implementation and ensure reports from partners and consultants are delivered in time, reviewed and approved.
  • Support staff in project‐based work including researching and formatting documents.
  • May conduct research, compile data and prepare papers for consideration and presentation
  • Assist in the set up and coordination of meetings and conferences.
  • Assist in organizing workshops, seminars and other related programme meetings
  • Any other duties as maybe assigned by the Regional Operations Manager or Programme Managers
Knowledge, Skills and Abilities:
  • Good writing, analytical and problem‐solving skills.
  • Proficient in computers (MS Office) & Internet use
  • Organizational, administration, and office management skills.
  • Ability to communicate effectively in English.
  • Ability to follow oral and written instructions.
  • Knowledge of the basic principles and practices of bookkeeping.
  • Ability to work independently and as part of a team.
  • Ability to learn and  use information  management  software
  • Organizational, administration, and office management skills.
Minimum Qualifications:
  • Relevant Bachelor’s degree or comparable work experience.
  • At least 3 years work experience relevant for the function.
  • Proven proficiency in computer and internet use.
What we offer: We offer a competitive package based on the candidate’s qualifications.

Like to apply?

To apply kindly send your CV and cover letter explaining why you are the suitable candidate for this position to 

Your letter should state your current and expected salary. 

Application deadline is  on 30th September, 2016.

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