Hivos seeks qualified candidate for
the position of:
Vacancy Name: Programme Assistant
Number of hours: 40
Region: East Africa
Office: Nairobi, Kenya
About Hivos: Hivos is an international organisation that seeks new solutions to persistent global issues. With smart projects in the right places, we oppose discrimination, inequality, abuse of power and the unsustainable use of our planet’s resources.
About Hivos: Hivos is an international organisation that seeks new solutions to persistent global issues. With smart projects in the right places, we oppose discrimination, inequality, abuse of power and the unsustainable use of our planet’s resources.
Job Context: Hivos is looking for a Programme Assistant who would be responsible for the comprehensive, confidential and professional support service to the Open and Green Programmes in all aspects concerned with the efficient and successful operation according to the requirements and procedures of Hivos.
Responsibilities
- Perform general administrative duties e.g.
copying, email correspondence, taking minutes.
- File and retrieve programme documents, records
and reports.
- Make travel and accommodation arrangements for
staff.
- Maintain office calendar to coordinate work flow
and meetings.
- Assist in bookkeeping services such as
preparing and entering invoices, expense reports.
- Create and modify documents e.g. invoices,
reports, memos, letters etc. using word processing, spreadsheet, database
and/or other presentation using Microsoft Office.
- Assist in preparation and dissemination of
contracts for partners and consultants using the Hivos information
management system(Osiris).
- Assist programme teams to undertake monitoring
of programme implementation and ensure reports from partners and
consultants are delivered in time, reviewed and approved.
- Support staff in project‐based work including
researching and formatting documents.
- May conduct research, compile data and prepare
papers for consideration and presentation
- Assist in the set up and coordination of
meetings and conferences.
- Assist in organizing workshops, seminars and
other related programme meetings
- Any other duties as maybe assigned by the
Regional Operations Manager or Programme Managers
Knowledge, Skills and Abilities:
- Good writing, analytical and problem‐solving skills.
- Proficient in computers (MS Office) &
Internet use
- Organizational, administration, and office
management skills.
- Ability to communicate effectively in English.
- Ability to follow oral and written
instructions.
- Knowledge of the basic principles and
practices of bookkeeping.
- Ability to work independently and as part of a
team.
- Ability to learn and use
information management software
- Organizational, administration, and office
management skills.
Minimum Qualifications:
- Relevant Bachelor’s degree or comparable work
experience.
- At least 3 years work experience relevant for
the function.
- Proven proficiency in computer and internet
use.
What we offer: We offer a competitive package based on the
candidate’s qualifications.
Like to apply?
To apply kindly send your CV and cover letter explaining why you are the suitable candidate for this position to eastafricajobs@hivos.org.
Like to apply?
To apply kindly send your CV and cover letter explaining why you are the suitable candidate for this position to eastafricajobs@hivos.org.
Your letter should state your current
and expected salary.
Application deadline is on 30th
September, 2016.