Kenafric
Industries Limited
Job
Title: Personal
Assistant
Reports
To: Directors
Area: Kenafric Head Office
Job Purpose:
Job Purpose:
- Provide
full administrative support to the Board of Directors.
- Enhances
executive's effectiveness by providing information, management support; representing
the directors to others and coordinating of the senior management with the
BOD
Staff
supervised: Messengers
/ drivers
Competencies, Required Skills & Personal Attributes
Competencies, Required Skills & Personal Attributes
- Motivation/Drive.
- The
desire, energy, and confidence to achieve and get results.
- Is
a self-starter, Can be relied upon to get the job done.
- Is
a consistently high performer, Will go the “extra mile” when the job
requires it, within recognised limits.
- Will
persist when problems arise to try to resolve issues.
- Shows
a realistic confidence in own abilities.
- Ability
to remain composed under pressure and manage own emotions when placed in
difficult and distressing situations.
- Is
able to converse with others, articulate different points of view and
present information and ideas. Ability to liaise and build working
relationships with key groups both within and external ‘.
- Is
computer literate and comfortable using a range of technology to
facilitate work.
- The
ability to balance priorities and work on multiple tasks, getting work
done in an effective and efficient manner.
- Ability
to work with minimum supervision, to make reasonable decisions in the
absence of direction.
Application
of Guidelines & Decision Making Authority.
Guidelines:
- Professional
and proactive approach to work;
- Ability
to deal with issues with integrity, confidentiality and to use own
initiative;
- Excellent
prioritization and communication skills with staff and stakeholders;
- Excellent
telephone and office etiquette;
- Ability
to organize complex events, multi- task and work under pressure;
- A
team player with and interpersonal skill
- Uphold
Company Image.
Decision
Making: Through
the BOD
Key Accountabilities:
Key Accountabilities:
- Provide
full administrative support to the Directors;
- Uphold
office confidentiality, judge situations that require discretion and act
confidentially even when not specifically directed.
- Preparing
correspondence on behalf of the Directors including drafts of general
replies;
- Efficiently
arranging and managing logistics related to the Director’s travel and
accommodation and ensure documentation of payment of the same;
- Schedule
and coordinate meetings, appointments and travel arrangements for the BOD
- Plan,
organize and manage corporate, internal and external, formal and informal
events: conferences, meetings, workshops, launches that meet standards and
well within recommended budget keeping up to date with all new
activities/events;
- Producing
documents, briefing papers, reports and presentations;
- To
establish and maintain good relations with stakeholders and deal
confidently and competently with their matters;
- Preparing
meeting requirements, taking minutes and following up on actions;
- Manage
activities and initiatives designed to build on the Directors brand;
- Handle
telephone calls, inquiries and/or transfer calls to the appropriate party,
respond to mail and inquiries on own initiative and follow up on same to
some satisfactory conclusion.
- Manage
routine and sometimes complex administrative processes for the Directors
and expatriates: expatriate work permit renewals, accommodations and
housing, driving license endorsement, relocation etc and the relevant
follow up.
- Prepare
documentation for new ventures and acquisitions.
- Supervise
Senior drivers, messengers, cleaners, Kitchen staff and Receptionists
- Devising
and maintaining office systems, including data management and filing
- Any
other relevant duties assigned by the Directors.
Qualifications,
Experience & Skills
Minimum Qualifications: Diploma or a degree in the relevant field.
Minimum Qualifications: Diploma or a degree in the relevant field.
Minimum
Experience: Over 2
years
Skills: Administrative Writing Skills, Reporting Skills, Purchasing
Management, Scheduling, Microsoft Office Skills, Organization, Time Management,
Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal
Communication.
Application Procedure
If you
are up to the challenge, possess the necessary qualification and experience;
please send your application letter and cv quoting the job title on the email
subject (personal assistant) to recruit@kenafricind.com by 12th September 2016.Application Procedure