Save
the Children
Area
Programme Manager
Team /
Programme:Programme Operations
Location: Dadaab
Grade: 1
Post
Type: National
or International
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
The
APM is responsible for the efficient management of all Area Office resources
(grants, awards, staff and assets) and leads the representation of Save the
Children with county level authorities, INGOs and NGOS, and visitors.
His/her
management of programme implementation and operations will ensure that the Area
Office is in accordance with Save the Children’s policies and practises its
Mission, Vision and Values.
Scope of Role:
Reports to: Director of Programme Operations
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current
programming focuses on child protection, child rights governance, education,
health, HIV/AIDS, livelihoods, nutrition and WASH.
In
2012, as part of a global reorganization process, Save the Children combined
the programmes of SC UK, SC Canada and SC Finland to create a single operation
in Kenya.
In Feb
2014, we completed a second transition, which saw us join forces with the
British INGO, Merlin, and merge their health and nutrition programmes with our
own.
Save
the Children now has an operational presence in Bungoma, Dadaab Refugee Camp,
Garissa, Mandera, Turkana and Wajir and we work through partners in many other
parts of the country.
We
employ nearly 300 staff and will have an operating annual budget in 2015 of
approximately US$20-25 million.
Staff directly reporting to this post: Programme Managers, MEAL Coordinator, Logistics Coordinator, Support Services Coordinator, Construction Engineer, Safety & Security Officer
Key Areas of Accountability:
Quality Program Implementation, Management and Reporting
Staff directly reporting to this post: Programme Managers, MEAL Coordinator, Logistics Coordinator, Support Services Coordinator, Construction Engineer, Safety & Security Officer
Key Areas of Accountability:
Quality Program Implementation, Management and Reporting
- Responsible
and accountable for SC’s programmes in the area and for the implementation
and management of programmes, grants and awards in accordance with SC’s
strategies and policies for quality programming.
- Ensure
that the Area Office teams receive appropriate and timely support from
technical advisers and programme quality teams for program design and
strategy, M&E, advocacy and planning.
- Contribute
to strategy and proposal development within the area under the overall
leadership of the Programme Development and Quality team. Responsible for
ensuring that proposals are relevant, contextualized and inclusive of all
required support and staffing costs at the field level.
- Ensure
that the programmes are appropriately monitored reviewed and evaluated on
a continuous basis according to organisational quality standards and in
coordination with the Programme Development and Quality team.
- Ensure
appropriate systems for all aspects of programme cycle management are in
place ensuring lessons learned are taken into account.
Operational
Management
- Responsible
and accountable for SC’s programmes in the area and ensure the planning,
implementation and management of programmes in accordance with SC’s
strategies and policies
- Lead
the Area Management Team in ensuring the smooth day-to-day running of
field operations and ensure that programme plans are clearly prioritized
and communicated to the operations team effectively;
- Conduct
regular Area Management Meetings (preferably fortnightly) to enhance
information sharing among Area Management Team members and effectiveness
of operations;
- Work
closely with the Programme Operations Director to ensure adequate
logistical support to deliver high quality programmes effectively.
- Lead
the development and monitoring of field-based detailed programme
implementation and grant management workplans. Responsible for ensuring
that field-based teams implement programmes on schedule and within budget.
- Responsible
for the delivery of high quality, timely reports for donors and internal purposes,
as well as the development of relevant case studies, success stories and
other documentation.
- Lead
field-based start-up meetings of new projects with relevant CO staff to
guarantee a joint understanding among team members of donor requirements,
budget responsibilities, technical requirements and other considerations.
- Ensure
standardised systems, policies and procedures are in place, well
understood by all staff and in line with with the country programme
system and are implemented in an appropriate manner
- Ensure
that the principles of child safeguarding and ‘do no harm’ are embedded in
all programme planning, implementation and reporting and that staff
receive regular, up to date training on same. Ensure transparency in
targeting beneficiaries, delivery of services and participation of
beneficiaries and partners in planning and monitoring of process is
reflected in programme delivery.
- Ensure
all SCI Management Operating Standards are followed, implemented and
maintained
- Ensure
all contingency and Emergency Preparedness Plans are continually updated
according to SC operational standards and implemented when appropriate.
Financial,
Budget, Grant & Award Management
- Responsible
for all budgets (donors and SC’s own resources) provided to the area. This
may be delegated to other budget holders but overall accountability for
the budgets for the area remains with the Area Programme Manager.
- Lead
monthly budget vs actual grant management meetings at appropriate levels
with team and in close collaboration with the Grants and Awards Manager.
Ensure timely report providing a variance analysis on each budget is
submitted to Programme Operations Director and Finance Director
- Identify
any budget challenges or issues such as over or underspends and propose
solutions to line manager as soon as issues are identified. Ensure that
these are identified through the monthly variance meetings and immediately
addressed.
- Oversee
the general application and observance of financial procedures and
guidelines set out in SC financial manual and donors’ requirements
- Ensure
the grants are managed as per Save the Children’s and donors’ requirement
including the quality and timely submission of reports
- In
collaboration with PDQ, ensure an efficient fundraising plan is in place
and implemented
- Prepare
annual budgets for the Area Office programme, assessing costs and
budget/expenditures from projects and asset inventory.
- Prepare,
and submit for approval, program budgets and expenditure forecasts.
- Responsible
for certifying and authorizing disbursements according to SC and donor
guidelines.
Human
Resources
- Lead,
manage and motivate the Area Programme team, ensuring that they have clear
work objectives and individual/team workplans and receive meaningful
feedback on their performance;
- In
coordination with the SMT, maintain appropriate staffing levels and
structures in the Area programme team, whilst planning and implementing
specific actions to recruit, manage and motivate staff.
- Ensure
appropriate gender and ethnic diversity within the Area programme team;
- Ensure
that Area staff have clearly defined objectives and understand their
responsibilities. Ensure compliance with staff development strategies and
Performance Management systems and evaluations.
Security
management and Context Monitoring
- In
close collaboration with the Safety and Security Manager, proactively
monitor the political, military and security situation at local level and
regularly report on its potential impact on SC’s activities
- In
close collaboration with the Safety and Security Director, develop a clear
safety and security management plan for all areas of operations. Ensure
that staff understand and can implement this plan – and that it is
reviewed and updated regularly.
- Manage
and report on all security incidents in accordance with SCI Safety and
Security procedures
Representation
Accountabilities
- Establish,
maintain, and improve active and regular working relationships and take
the lead role in representing the principles and work of SC to
representatives of other organizations (UN, NGOs, INGOs, counterparts,
donors, government Authorities etc) who are working and visiting in the
Area Programme.
- Oversee
that local implementing partners are discharging their responsibilities,
live up to stipulations stated in the partnership agreement and take
appropriate action.
- Ensure
that SC partnership approaches and practices comply with SC’s Child
Safeguarding Policy and where possible promotes effective child
participation.
Skills
and Behaviours (our Values in Practice)
Accountability:
- Holds
self accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds
the team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- Sets
ambitious and challenging goals for themselves (and their team), takes
responsibility for their own personal development and encourages others to
do the same
- Widely
shares their personal vision for Save the Children, engages and motivates
others
- Future
orientated, thinks strategically
Collaboration:
- Builds
and maintains effective relationships, with their team, colleagues,
members and external partners and supporters
- Values
diversity, sees it as a source of competitive strength
- Approachable,
good listener, easy to talk to
Creativity:
- Develops
and encourages new and innovative solutions
- Willing
to take disciplined risks
Integrity:
- Honest,
encourages openness and transparency
Qualifications
and Experience
- Bachelors
degree in development or other social sciences and extensive practical
senior management experience preferably in development and humanitarian
response programmes;
- Experience
of managing the programme cycle, including assessments, project design,
proposal and report writing, implementation, monitoring and evaluation;
- Strong
results orientation, with the ability to challenge existing mindsets
- Experience
of managing large and diverse teams in resource-poor, insecure settings.
- Excellent
planning, coordination, and reporting skills, with the ability to organise
a substantial workload comprised of complex, diverse tasks and
responsibilities;
- Strong
analytical, monitoring and evaluation, and report-writing abilities;
- Technical
skills in two or more Save the Children sectors - health, livelihoods,
child protection, education, nutrition, child rights governance, HIV/AIDS
or WASH ;
- Strong,
demonstrable, financial management skills, particularly in budgeting and
reporting;
- Experience
in, and a commitment to, the implementation of robust Performance
Management and staff capacity building and development;
- Strong
communication, people management and interpersonal skills in English,
- Willingness
to work and travel in often difficult and insecure environments;
- Computer
literacy, particularly in Word, Excel, and PowerPoint;
- Strong
representational and communication skills;
- Commitment
to Save the Children’s Child Safeguarding and other global policies, and
to Save the Children’s vision, mission and values.
- Understanding
of child rights programming.
How to
Apply
The application process is now open and will close on Monday 26th September 2016
The application process is now open and will close on Monday 26th September 2016
To
apply for these positions visit the SCI Kenya Website: https://kenya.savethechildren.net/jobs.
The
system allows CVs & Cover letter as One(1) document.
Applications
will be reviewed on a rolling basis.
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents