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Jobs and Vacancies in Safepak Group, Kenya

Job Title: Human Resource Officer

Reporting To:
Managing Director.

Qualification:
 Higher Diploma / Degree in Human Resource / BCom or BA (HR Option) 
 
Experience: 3 Years  and Above in Manufacturing Industry
 
Age: 32 years and Above 
 
Location: Nairobi, Kenya  
Responsibilities: 
  • Administer performance management systems, safety and recreation programs.
  • Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
  • Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes.
  • Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
  • Plan new employee orientation programme to foster positive attitude toward organizational objectives.
  • Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
  • Plan, direct, supervise and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations and employee relations.
  • Conduct Training Needs Analysis with H.O.D Analyze training needs to design employee development, language training and health and safety programs and co-ordinate training delivery.
  • Maintain records and compile statistical reports concerning personnel related data such as hires, transfers, performance appraisals, and absenteeism rates.
  • Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
  • Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.
  • Represent organization at personnel-related hearings and investigations.
  • Prepare personnel forecast to project employment needs.
  • Prepare and follow budgets for personnel operations.
  • Develop, administer and evaluate applicant tests.
  • Oversee the evaluation, classification and rating of occupations and job positions.
  • Contract with vendors to provide employee services such as food service.
  • Any other duty assigned.
Note:
  • Salary Negotiable
  • Females Highly Preferred
Assistant Factory Officer

Responsibilities: 
  • Overall In charge of supporting activities for the Plant.
  • Responsible for entire supporting functions to run the production smoothly.
  • Inventory planning for smooth production process.
  • Warehouse Management
  • Shift change over.
  • Emergency Preparedness and response.
  • Correction and Corrective Action Plans i.e. equipment maintenance, Calibrations etc. 
  • Coordinating with Contractors.
  • Facilities Management.
  • Documentation - Maintaining MIS & Record Keeping.
  • Should assist Business Head in new projects
  • Should be a team leader and good in planning production / Maintenance and manpower management
  • Daily man power planning in both shifts.
  • Handling day to day administrative issues.
  • Co-ordination with external agencies related to services e.g Rentokil, fire tech.
  • Compliance of schedule maintenance / ensuring plant availability.
  • Co-ordination with Internal Departments for Any Need.
  • Aspect/ Impact analysis.
  • Risk Analysis
  • Ensure all the legal statutory requirements are fully filled.
  • Ensure timely and proper issuance of the PPE to the staff.
  • Ensure lighting, weighing scales, conveyors, ladders and trolleys are in good working conditions.
  • Maintain hygienic working conditions of the Plant
  • Control over housekeeping, cleaning and maintenance of the plant at all times
  • Compliance of legal requirement. Compliance to ISO 9001, ISO 14000 & ISO 22000 and All other Procedures.
Skills
  • Effective communication and report writing skills.
  • Good negotiation skills with customer-oriented attitude.
  • Excellent analytical abilities to grasp the key points from complicated details.
  • Good leadership capabilities to lead projects to successful completion.
  • Basic knowledge of applicable software to enter statistical data.
  • Familiarity with the tools, concepts and methodologies of Factory management.
Education: Diploma / Degree 

Age: 30yrs and Above

Experience: 1 Year and Above 

Job Title: Dispatch Clerk 
 
Overall Responsibility:Ensure effective and efficient dispatching of finished goods to customers
 
Objectives:
  • Proper handling of goods
  • Timely availability of quality and accurate data
  • Prompt and excellent customer care and service
  • Compliance with ISO and HACCP standards         
Key Tasks;
  • Leading and managing the Dispatch Assistants and ensuring compliance with the company policies
  • Work planning and scheduling
  • Recording all dispatches to customers in order of customers name, vehicle no, type of goods
  • Ensuring that customers are served with good quality and well packed goods and that they are served as per their order depending on availability of goods
  • Ensuring clearance of the Dispatch Area at the close of each day
  • Motivation, training, mentoring, coaching and appraising those responsible
  • Ensuring maintenance and filing of updated dispatch data lists and reports
  • Ensuring FIFO systems are used to supply goods
  • Verifying each dispatched goods for type, quality and quantity
  • Ensuring that the vehicles are loaded for next day’s deliveries
  • Performing any other duties as may be assigned from time to time
Job Specifications
 
Educational Qualifications: K. C.S.E C+ 

Professional Qualifications: Diploma in Purchasing and Supplies Management
 
Working Experience:  One year and above
 
Salary: 25,000
 
Gender: Female
  
Systems Co-ordinator
 
Division / Department: Systems Department
 
Position Responsible To:Head of operations
 
The Systems Coordinator is the appointed Management Representative with the authority and organizational independence to ensure the maintenance of the quality and Environmental System.
 
Key Tasks
  • Preparation, in conjunction with Departmental Heads of quality and environmental system documentation, based on identified processes and significant aspects and legal considerations.
  • The issuing of quality and environmental system documentation and operation of change control procedures.
  • Effective operation of document change control procedures.
  • Formulation and implementation of the internal quality and environmental audit plan, and maintaining records of system deficiencies and corrective actions.
  • Reporting on the status/performance of the Quality and Environmental System through periodic Management Review meetings.
  • Maintain records of Management Review.
  • Arranging for regular customer satisfaction surveys and monitoring of feedback.
  • Liaising with external parties, on matters relating to the Quality and Environmental Management System.
  • Responsible for implementing Emergency preparedness procedure and response.
  • Taking part in the Emergency Response Committee that will ensure that emergencies are contained immediately and carry out post accident/incident evaluations.
  • Ensuring all the above said procedures are fully implemented all the time with complete co-ordination of HOD.
  • Ensure all the statutory and legal requirements i.e DOSH, NEMA, City Council and comply with our requirements with full co-ordination of Human Resource Department.
  • Ensure all the inspection and survey is done on time with the co-ordination of Factory Manager.
  • Verification and calibration processes are running smoothly with the coordination of Factory Manager and Quality Manager.
  • Timely reporting all the issues to the reporting manager with proof if any required.
Skills and Competencies
  • A degree in related field; must have attended trainings on ISO/ FSSC/ HACCP/ PAS 223.
  • K.C.S.E Mean Grade B with English B and above.
  • Create, discuss, review with team and implement and manage the systems as per standards.
  • 2 years experience in Systems department.
  • Ability to multi-task with multiple priorities and time frames.
  • Must be mature, result oriented, keen to details and ready to commit themselves fully to the duties assigned.
  • Should be strong in follow-ups with the ability to meet deadlines.
  • Aged 27 years and above.
Note: Salary range is between Kshs 50,000-60,000.

Accounts Assistant

Reporting to: -
Financial Controller

Qualification: B.Com / CPA with hands on some accounting packages i.e. Sage / QuickBooks 

Location: Nairobi, Kenya

Age: 25 years and Above

Experience: 1 Year and Above

Gender: Ladies

Responsibilities: 
  • Sales Tax/VAT reconciliation
  • Central Excise KNOWLEGE IS A MUST
  • Preparation of general books of accounts
  • Income tax
  • Planning and organizing Audits
  • Accounts Receivables and Payables accounting
  • Costing of raw materials and machines
  • Preparing invoices.
  • Reconciliation of debtors /creditors/bank transactions
  • Reconciliation of export  and local customer accounts
  • Preparation of final stock sheets.
  • Withholding Tax on a monthly basis
Skill Sets
  • Excellent oral and written communication in English. Attention to details.
  • Knowledge of statutory compliances
  • Problem solving skills
  • Analytical ability
  • Creative and adjustable to any critical situations
  • Able to take multiple tasks

Email your application to hr@ke.safepakgroup.com

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