Function
/ Department: Warehouse Management
Position
Title: Human Resources & Administration Coordinator
Reports
To: Key
Account Manager
Direct
Reports / Supervises: HR
Clerk
Job
Purpose: To
provide HR and administrative support to the team
Internal
- All
staff
External
- Government
agencies
- Mobile
service providers
Key
Responsibilities
- Induction
of new staff on companies policies, procedures and regulations
- Coordinate
with the outsourced labour provider to ensure that staffing requests are
serviced in real time.
- Allocate
staff and equipment according to the planning schedule
- Verify
invoices and rates of pay as per utilization and attendance records
- Monitor
staff attendance in and out in a summary sheet to support
invoicing
- Handle
disciplinary issues at the sites
- Oversee
day to day running of the HR & Admin desk-filing, response to staff
queries in time
- Prepare
periodic reports-casual staff utilization, leave, absence from work, turnover,
discipline, training e.t.c
- Monitor
the issuance of Uniforms and PPE for the team
- Attend
toolbox meetings, take minutes and ensure follow up of action points to
closure.
- Prepare
stationery requests for the team.
- Prepare
weekly meals list for all staff & verify the same weekly to support
invoicing
- Follow
up on creation & approval of new employees email & system account
details
Key
Skills
- Computer
literacy
- Supervisory
- Communication
skills
- Analytical
- Counseling
skills
- Administration
Experience
- Three
years
Personal
Attributes
- Proactive
- Strong
personality
- Patient
- Integrity
- Confidentiality
- Interpersonal
relations
- Able
to work within tight deadlines
Qualifications
- Higher
Diploma in Human Resource Management.
- Knowledge
of Labour laws