Vacancy: Associate - Office
Administration
Reporting to: Senior Associate: Office Administration
Location: Kisumu, Kenya
About Evidence Action: Evidence Action is assuming management and growth responsibility for two programs tested and incubated at Innovations for Poverty Action that are currently making a difference in the lives of millions of people in Africa and Asia: the Deworm the World Initiative (DTW) and Dispensers for Safe Water Initiative (DSW). Evidence Action scales proven development interventions and crafts resilient business models for long run success.
Reporting to: Senior Associate: Office Administration
Location: Kisumu, Kenya
About Evidence Action: Evidence Action is assuming management and growth responsibility for two programs tested and incubated at Innovations for Poverty Action that are currently making a difference in the lives of millions of people in Africa and Asia: the Deworm the World Initiative (DTW) and Dispensers for Safe Water Initiative (DSW). Evidence Action scales proven development interventions and crafts resilient business models for long run success.
DSW’s work is growing rapidly – we currently serve over 1 million people in Kenya, our primary country of operations, and plan to reach 25 million in the next 5 years. Our program has ambitious plans to expand in 2-3 countries in the coming 2 years.
Our work is based on strong proof of Chlorine Dispenser impact – a randomized controlled trial in Western Kenya demonstrated a six-fold increase in the number of households treating their water with chlorine. Such a dramatic expansion in safe water usage will prevent over 1.4 million cases of diarrhea and 1,300 child deaths each year once we reach our Kenya target of 5 million people served.
Deworm the World Initiative The Deworm the World Initiative (DtWi) actively supports the scale-up of school-based deworming programs worldwide to improve children’s health, education, and long-term development.
Description of duties
Administration and Office support
- Serving
as the primary point of administrative contact and liaison with all
departments in Kisumu, and other field offices
- Supervising
a team of four including assigning them duties and monitoring their
performance
- Overseeing
the day-to-day activities of the office by ensuring that systems are up
and running to ensure maximum efficiency
- Overseeing
general cleanliness of the office premises and maintenance of the office
at all times;
- Organizing
and facilitation of meetings, conferences and other office events, and
participating when and where appropriate.
- In
charge of office security
- Coordinating
staff travels and accommodation for staff and other guests to the
organization
- Participating
in recruitment and on boarding new staff
- In
liaison with the senior associate, managing field office leases and
ensuring timely processing of rent.
- Management
of office imprest by following the established policies, ensuring timely
submission of returns.
- Setting
up new offices and ensuring they have all the required
Procurement functions
- Supporting
programs and all DSW field office in their procurement needs
- Liaising
and negotiating with suppliers to obtain the best deals in terms of
quality, quantity and pricing
- Identifying
and vetting of new suppliers, ensuring that they meet the organization’s
requirements before engaging their services.
- Ordering
and Receiving goods and ensuring both quality and quantity is observed
- Tracing,
tracking and expediting the purchase processes to meet set timelines
- Maintaining
an up to date list of all purchases for Kisumu and the field offices
- Maintaining
an asset register for Kisumu office
- Maintaining
communication with all departments to ensure their procurement needs are
well taken care of
- Reviewing
invoices, delivery notes and purchase orders and initiating payment
process
- Ensuring
all new capital assets are insured.
Qualifications, Experience and Skills
- 3-5
years’ work experience
- Excellent
organizational and time management skills;
- The
capacity to prioritize tasks and work under pressure;
- Ability
to multi task without compromising quality of output
- Ability
to liaise well with others and delegate tasks;
- Strong
oral and written communication skills;
- Ability
to work on your own initiative;
- Attention
to detail;
- Flexibility
and adaptability to changing workloads; Problem-solving skills and
project management ability.
Desired Attitude
- Self-motivated
with the ability to operate under own initiative and also take
instructions to prioritize and manage a diverse workload.
- Ability
to work well in a team;
- Enthusiastic
to take on a role with significant responsibility while developing
personally and professionally
- Problem
solving skills;
- Independent,
proactive and willing to take initiative.
- Interested
in a work environment that is flexible, creative, and constantly changing.
How to Apply
CLICK HERE to
apply online
Deadline
to Apply: On a
rolling basis